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Bid #25-5 Construction & Installation of a New Water Well & Associated Equipment & Building for the City of Oilton, Oklahoma

For a printable version of the 25-5 Supply & Install a New Water Well & Associated Equipment & Building for the City of Oilton, Oklahoma bid notice (which includes all content as listed below), click here.

Section 1 - Advertisement for Bids

Notice is hereby given that the Creek County Board of County Commissioners on behalf of the City of Oilton, Oklahoma, hereinafter called the "City" or "Owner" will receive sealed written bids from qualified bidders at the County Clerk's Office located at 317 E Lee, Room 100, in Sapulpa, Oklahoma, until 8:59 AM (CST) on the 18th _ day of November 2024.  The bids will be publicly opened during the Board of County Commissioners meeting in the commissioner's conference room beginning at 9 AM. Bids shall remain valid for 60 days from bid opening. Electronic bid submission will not be accepted. 

 

The bid and associated documents must be mailed to the Creek County Clerk's Office at:

 

Creek County Clerk's Office

317 E. Lee Street, Room 100

Sapulpa, Oklahoma 74066

 

 

Bid number, ARPA number, and bidders name must be clearly marked on sealed envelope.  The sealed envelope must contain the original bid and one copy of the original bid.

 

 

New Water Well and Associated Equipment and Building.

BID # 25-5

ARPA Project # 1566-5.11-74052-4110

 

 

Brief Project Description: 

 

We are seeking qualified contractors to submit bids for a water well, well house, and pipeline construction and installation project designed to improve access to clean and reliable water. The project involves a comprehensive scope of work, including site assessment to evaluate the feasibility of the proposed location, borehole drilling to a depth sufficient for water extraction, and the installation of a well casing, pump system, wellhouse, and pipelines as needed. Additionally, the contractor will be responsible for testing and commissioning the well to ensure it meets all quality and safety standards. Successful bidders should have proven experience in well construction and water system installations, a strong ability to adhere to project timelines and budget constraints, and a commitment to complying with all local regulations and standards.

 

All materials will be supplied by the contractor.  All work shall be performed in accordance with the Plans, Specifications, and contract documents prepared by Chief Engineering, PLLC and all other firms contracted to supply professional services.  Final plans will be approved by the Oklahoma Department of Environmental Quality.

 

A complete set of plans and specifications for prospective bidders may be obtained at the following:

 

  • 1 City of Oilton Clerk's Office , located at 101 W. Main Street, Oilton, Oklahoma.
  • 2 Creek County Clerk's Office, 317 E Lee Street, Room 100, Sapulpa, Oklahoma.
  • 3 Request an electronic copy by phone: (918) 862-3202

 

Each Bidder shall accompany his original bid with a certified or Cashier's Check on a solvent bank located in Oklahoma or a Bidder's Bond in the amount of five (5) percent of the amount of bid, and the same will be retained by the County on behalf of the City until the successful bidder has entered into a written contract with the Owner and a satisfactory payment, performance and warranty bond has been furnished.  The bid deposit of the unsuccessful bidders will be returned upon the execution of the Contract and required bonds.

 

Each bidder shall accompany his bid with a sworn statement in writing that the Bidder has not directly or indirectly entered into an agreement, expressed or implied, with any other bidder concerning the price or amount of such bid or any bids, the limiting of the bids or bidders, the paying to anyone any money for promotion expenses, the parceling or farming out to any bidder or bidders or other persons of any part of the contract or any part of the subject matter of the bid or of the profits thereof.

 

Construction, Maintenance, and Statutory Payment Bonds in the amount of 100% of the contract price with a Corporate Surety licensed in Oklahoma and approved by the Owner, will be required for the faithful performance of the contract, and the bidder shall state in the proposal the name and address of the Surety or Sureties who will issue this bond in case the contract is awarded to him.  The Maintenance Bond required will guarantee the repair of all damage due to improper materials or workmanship for a period of one (1) year after the acceptance of the work by the Owner.

 

Contract to be awarded to the lowest responsive responsible bidder after evaluation and recommendation by the City of Oilton.

 

This project is being supported, in whole or in part, by federal award number 21.027 awarded to Creek County by the U.S. Department of the Treasury. Entities must be registered in SAM.gov and have a valid UEI number before entering into a contract for this project. Information for this process can be found at SAM.gov.

 

The County procurement process is an open process that allows all business owners to participate regardless of race, color, natural origin or sex and we encourage minority and women-owned business to bid on any of our projects.

 

A Pre-Bid Conference for this project will be held at 1:00 P.M. on November 5, 2024, at Oilton City Hall, located at 101 W Main St, Oilton, OK 74052. Interested parties are welcome to visit the project site, located at the southwest corner of W. 2nd Street and Westwood Ave, Oilton, Oklahoma 74052 (GPS: 36.0842, -96.5934), at their convenience. For further details regarding the Pre-Bid Conference or the project location, please contact the City of Oilton via email at cityclerk@cityofoilton.com.

 

The Owner reserves the right to waive any informality in the bidding.

 

The County and City reserve the right to reject any and all bids in accordance with the Oklahoma Competitive Bidding Act.

 

Conditional Bids shall not be accepted.

 

 

 

 

Patrick Kennedy

City of Oilton, Mayor

 

 

Shannon Wilson

City Clerk

 

 

 

 

Creek County Board of County Commissioners

 

 

 

Newt Stephens, Jr.

Chairman

 

 

Jennifer Mortazavi,

County Clerk

Seal

For a full version of the 25-5 Construction & Installation of a New Water Well & Associated Equipment & Building for the City of Oilton, Oklahoma invitation to bid, please stop by our office at 317 E. Lee, Room 100, Sapulpa, OK to request a copy or request one via email to Jana Thomas, the Creek County Purchasing Agent.

*If you use assistive technology (screen reader, eye tracking device, voice recognition software, etc.) and have difficulty accessing information specific to this document, please contact Jana Thomas via email and provide the URL (web address) of the specific document you tried to access, the problem you experienced, and your contact information so we can assist you.