2025-1-6 Meeting Minutes
January 06, 2025
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, January 06, 2025 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:01 a.m. by Chairman, Stephen. Roll Call Stephens present, Moore present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Moore led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Stephens to approve the minutes of December 30, 2024. Vote as follows: Stephens - Aye, Moore - Abstain, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Moore to approve December Monthly Reports from County Clerk, District Attorney, Election Board, and Treasurer; Monthly Appropriations; Transfer $20,612.53 from 1102-6-4300-1110 Salary-D3 HWY FY2024-2025 to 1102-6-4300-1320 Travel-D3 HWY $1,000.00, 1102-6-4300-2005 M&O-D3 HWY $4,612.53 and 1102-6-4300-4110 Capital Outlay-D3 HWY $15,000.00 FY2025; Contract from ESRI for the Planning Office, in the amount of $3,500.00. Blanket Purchase Orders # 3531 - 3555 and Purchase Orders #2023-2024 Tax Refunds TAX CORRECTION 141 Michael Nuttall 30.00; 175 Craig Or Debra Waller 2.06; 2024-2025 911 Phone Dispatch office supplies 3357 MERRIFIELD OFFICE SUPPLIES 152.49; MONTHLY SERVICE 3434 OK COMMUNICATIONS SYSTEMS 221.44; Utilities 3475 A T & T 968.16; 3493 A T & T 1726.22; ARPA 2021 TRUCK 3423 Confidence Ford Of Norman 57443.60; CBRI Herbicide Application 3295 SHUTERRA, LLC 4125.00; SIGNS 1547 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 512.50; vegetation management 2691 SHUTERRA, LLC 4845.00; Emergency Mgmt Utilities 3431 O G & E 110.97; General AIR FRESHENERS 3249 Simply Scentsational 36.00; BATTERIES 2811 Amazon Capital Services 70.50; BOCC MINUTES 3424 SAPULPA DAILY HERALD 344.40; BOTTLED WATER 3051 CULLIGAN OF TULSA 30.00; 3429 FIZZ-O WATER COMPANY 66.85; CCSO VEHICLE REPAIRS 2618 Midtown Auto & Diesel Repair Inc 212.63; 3351 Midtown Auto & Diesel Repair Inc 1381.97; Clean/Buff/Etc 3090 M W PROKLEAN OF OKLAHOMA 1827.92; CONTRACT SERVICES 3219 Vertiv Corp. 12215.56; COPIER CONTRACT 2753 ADVANCED COPIER SYSTEMS LLC 294.78; Dog food 18 FARMERS FEED 52.25; EQUIPMENT 3301 Amazon Capital Services 1075.00; JANITORIAL 2202 Trout, Darrel 300.00; Labor & Materials 7 ESI - Elite Systems Inc 660.00; LAPTOPS 1062 CASTLECOM LLC 1489.00; LEASE 3427 Quadient Leasing USA Inc 327.00; NEW VEHICLES 3203 Tulsa Powersports 23330.80; OFFICE EQUIPMENT 3298 MERRIFIELD OFFICE SUPPLIES 1347.01; OFFICE SUPPLIES 3310 Amazon Capital Services 19.99; PEST CONTROL 2301 EMCO TERMITE & PEST CONTROL INC 60.00; PREMIUM AWARDS 3425 CREEK CO FAIRBOARD 17525.00; Professional Service 3428 Dirt Road Data 4671.00; 3495 Dirt Road Data 3996.00; Radio Tower 3492 ONE NET 640.00; RECYCLE SERVICE 1915 SHOW INC. 40.00; Reimbursement 3433 MOBLEY, III JW 22.89; RENTAL 3163 Lampton Welding Supply 27.79; REPAIRS/DEPUTY CAR 3376 I CARE AUTO GLASS & PARTS 3780.00; SERVICE 1890 M W PROKLEAN OF OKLAHOMA 320.00; 2060 COX BUSINESS 37.50; 2199 COX BUSINESS 369.69; 2211 PATRIOT SECURITY SYSTEMS INC 16.00; 2965 Verizon Wireless 160.04; 3175 GUARDIAN ALLIANCE TECHNOLOGIES INC 395.00; 3474 COX BUSINESS 37.50; SUPPLIES 2963 JOHN DEERE FINANCIAL 35.99; 3365 MERRIFIELD OFFICE SUPPLIES 86.77; 3382 MERRIFIELD OFFICE SUPPLIES 31.80; 3487 MERRIFIELD OFFICE SUPPLIES 463.28; TIRE REPAIRS 2517 BRISTOW TIRE & AUTO SERVICE 58.65; TIRES/DEPUTY CARS 3372 BRISTOW TIRE & AUTO SERVICE 169.97; Tolls 3430 OTA-PLATEPAY 10.68; TRAINING REGISTRATION 3306 VISA/AMERICAN HERITAGE BANK 28.31; UNIFORM & ACCESSORIES 2734 DANA SAFETY SUPPLY INC 34.20; Utilities 2009 COX BUSINESS 1187.57; 3144 COX BUSINESS 349.11; 3421 O N G 104.54; 3497 ONE NET 470.00; 3498 COX BUSINESS 114.52; 3504 CITY OF BRISTOW 78.19; UTILITIES 2205 O G & E 414.34; 3480 O G & E 932.24; 3505 CREEK CO RURAL WATER D#3 179.50; UTILITY 3374 O N G 25.26; 3420 COX BUSINESS 37.50; Health SERVICE 539 Metro Security USA 45.00; 540 Waste Management Of Tulsa 147.63; 3002 HOLLON FIRE PROTECTION LLC 180.00; SUPPLIES 2518 Amazon Capital Services 152.33; TRAVEL 484 Givings, Samantha 75.04; 2520 SHANNON, OLLINDA 187.00; 2524 Cook, Deeanna 186.00; 3036 Brannam, Jerina 61.64; 3045 TATE, DEBBIE 250.84; 3391 ALFORD, ALMETRICE 186.26; Utilities 532 CITY OF SAPULPA 151.69; 535 O G & E 515.59; 578 O N G 106.70; Highway Dumpster(s) 2285 AMERICAN WASTE CONTROL INC 3812.00; Gravel 3223 ANCHOR STONE COMPANY 4249.04; PARTS & SUPPLIES 1924 CROW BURLINGAME CO. 1139.10; PROPANE 3426 HOPKINS PROPANE 4475.00; SERVICE 1748 A T & T MOBILITY 108.24; SERVICE CONTRACT 2515 ATLINK SERVICES LLC 324.95; SUPPLIES 2829 Capital One 171.38; 2948 Capital One 47.74; 2977 CINTAS CORPORATION NO 2 81.41; WATER BILL 2505 CREEK CO RURAL WATER D#2 87.18; Hwy-ST PARTS & SUPPLIES 287 FARM PLAN DBA ATWOODS 150.00; 3094 Amazon Capital Services 102.45; ROAD MATERIALS 3096 BLADES GROUP LLC 1240.00; SIGNS 3069 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 2604.50; TRAVEL 3189 Moore, Zachary 367.83; Jail-ST Alarms 2790 FIRETROL 500.00; CCJ JAIL SUPPLIES/TOILET PAPER 3008 MERRIFIELD OFFICE SUPPLIES 476.28; 3194 MERRIFIELD OFFICE SUPPLIES 1172.41; INK CARTRIDGE 3419 Amazon Capital Services 62.50; Lighting 3371 A & M ELECTRIC INC 457.45; Maintenance 113 WESTLAKE ACE HARDWARE OK-020 148.69; PAINT 3375 WESTLAKE ACE HARDWARE OK-020 1609.90; PHONE & INTERNET SERVICES 3436 A T & T 243.45; TRASH SERVICE 3476 Waste Management Of Tulsa 781.29; UNIFORM 3118 Print Shop LLC 250.99; UTILITIES GAS SERVICES 3377 O N G 290.79; Juv Dent-ST FOOD 120 Williams Grocery 76.78; 230 SYSCO FOODS 1136.41; JUVENILE DETENTION 3085 BOB BARKER CO INC 1169.00; 3119 EMPIRE PAPER COMPANY 273.14; 3479 MERRIFIELD OFFICE SUPPLIES 179.26; PHONE & INTERNET SERVICES 3432 A T & T 524.72; POSTAGE STAMPS 3366 U S POSTMASTER 73.00; SPRINKLER HEADS 1619 FIRETROL 1329.50; UTILITIES GAS SERVICES 3381 O N G 876.89; ML Fee Reimbursement 3437 THOMAS, JANA S. 19.70; Planning/Zoning LEASE PYMT 2935 Quadient Leasing USA Inc 187.92; NEWSPAPER PUBLICATIONS 2603 SAPULPA DAILY HERALD 90.08; SUPPLIES 3394 MERRIFIELD OFFICE SUPPLIES 39.69; Resale EQUIPMENT 3359 WACOM SYSTEMS 403.00; IT Support 2027 TM CONSULTING INC 1635.00; JANITORIAL 2767 Gster Cleaning 600.00; Supplies 3494 MERRIFIELD OFFICE SUPPLIES 640.96; TEMPORARY EMPLOYEE 2763 DYNAMIC RECRUITING SPECIALIST 870.00; 3411 Express Employment 840.00; 3412 DYNAMIC RECRUITING SPECIALIST 522.00; 3414 Express Employment 840.00; RFD-ST BANK PAYMENT 3071 ARMSTRONG BANK 21064.26; DRONE 3107 ENTERPRISE UAS LLC 4799.00; HEAT/AIR 3213 Route 66 Hvac & Mechanical LLC 3788.65; Upfit vehicle 2007 Redline Fire Equipment And Supply LLC 12429.61; Sheriff Funding Assistance Network Services 3502 COX BUSINESS 2139.02; SH Svc Fee FOOD FOR INMATES 2389 BENCHMARK GOVERNMENT SOLUTIONS LLC 16794.32; Tax Refunds TAX CORRECTION 35 Flor Munoz 203.50; 36 Olivia Toothman 340.00; 37 GAGE MCCARTNEY 26.00; 38 Wesley Dunbar 922.00; 39 Andrew Biggs 1546.00; 40 Robyn Hyde 22.00; 41 Valerie Lee 299.00; 42 Dena Hinshaw 417.00; 43 Dana Smith 457.00; 44 Robert Chacon 1167.00; 45 Samuel Martin 2006.00; 46 Larry Cantrel 1013.00; 47 Reagan Properties Llc 595.00; 48 Jorel Decker 277.00; 49 Tracie Englen 998.50. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Whitehouse and seconded by Moore to elect Newt Stephens Jr., as Chairman of the Board of County Commissioners for 2025. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Moore to elect Jarrod Whitehouse, as Vice-Chairman of the Board of County Commissioners for 2025. Moore will be a member of the Board of County Commissioners for 2025. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Moore to sign Resolution#2025-1 appointing Jarrod Whitehouse, as a Representative for CED#1. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to select Zac Moore, as the Local Elected Official representing Creek County for Tulsa Area Workforce Development Board. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to select Zac Moore, as the Local Elected Official representing the Creek County Health Department Board of Health. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to appoint Zac Moore, Commissioner to the Creek County Planning Commission Board. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2025-2 amending Resolution#2024-185, calling for the annual Fair Board elections pursuant to 2 O.S. § 15-61 et sec. with a filing period on January 27th through January 31, 2025, and election to be held February 08, 2025. Stephens stated that the statue states the election period must be for five consecutive days, we are closed on January 20, 2025, so this would not allow for five consecutive days to file. We are going to move it out one week. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to let for Bid#25-11 Title Search Services for June, 2025 Tax Resale to be opened 1/21/25. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2025-3 establishing Tax Protest Funds for Stillwater Central Railroad and Scissortail Energy LLC. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #15: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2025-4 removing Requisitioning Officer Leon Warner and adding Zac Moore for Creek County Highway District #2 accounts 1301-1-0802-2005/Use Tax and 1235-6-4200-4151/Donation Fund. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #16: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2025-5 removing Receiving Officer Covy Murray and adding Glen Musser for Creek County Commissioners Office accounts (0001-1-0800-1110/D1A; 0001-1-0800-1310/D1C; 0001-1-0800-2005/D2; 0001-1-0800-4110/D3) (0001-1-2000-1110/R1A; 0001-1-2000-1130/R1B; 0001-1-2000-1310/R1C; 0001-1-2000-2005/R2; 0001-1-2000-4110/R3; 0001-1-2300-1222/R4; 0001-1-2000-1233/R5; 0001-1-2000-2040/R6; 0001-1-2000-2010/R7; 0001-1-2000-2017/R9; 0001-1-2000-1210/R10) (0001-3-2800-1110/Q1A; 0001-3-2800-2005/Q2) (0001-6-4000-2005/SA2) (1102-1-0800-2079/CED) (1102-6-4000-1110/T1A-1; 1102-6-4000-2005/T2-A) (1102-6-6500-2005/SB1888) (1103-6-4000-4030/CBI-A;1103-6-6000-4030/CBI-105) (1201-2-3600-2005/WR 911) (1212-2-2700-2005/CCE-8) (1235-1-2000-4110/Z1) (1301-1-0800-2005/GA2) (1305-1-0800-2005/HVAC) (1305-7-0800-5010/CI4) (1527-2-2700-2010/Grant) (1566-1-1300-2005; 1566-1-1300-4110; 1566-1-1301-2005; 1566-1-1301-4110; 1566-1-1302-2005; 1566-1-1302-4110; 1566-1-1303-2005; 1566-1-1303-4110; 1566-1-1304-2005; 1566-1-1304-4110; 1566-1-1305-2005; 1566-1-1305-4110; 1566-1-2000-1110; 1566-1-2000-2005;1566-1-2000-1252; 1566-1-2000-4110; 1566-1-4100-4110; 1566-1-4200-4110;1566-1-4300-4110; /ARPA 2021 Grant) (1570-1-2000-1110; 1570-1-2000-2005; 1570-1-2000-4110/LATCF grant) (Community Development/REAP) (7506-4200-2005/T7). Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2025-6 Facsimile Signature for American Heritage Bank adding Zac Moore. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Whitehouse to accept the yearly Commissary Report from the Sheriff's Office Proceeds from Commissary Provider $197,247.29, Payments to Commissary Provider $109,504.00, net profit $87,743.29. Beginning Balance $205,759.33, Payments from Commissary Operations $249,967.56, Disbursements $264,780.16 and ending balance $190,946.73. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #19: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (1) Motion was made by Stephens and seconded by Whitehouse to transfer a 2024 F450 4X4 Reg Chassis VIN#1FDUF4HN8REF32308 from the Commissioners to Olive Volunteer Fire Department, purchased from Project#1566-8.11-8210-4110, PO#3423. Stephens stated there was a small issue with the title that will be fixed this week. This is a projected requested by Olive Volunteer Fire Department to spend ARPA Funds, we have received the truck and now are transferring to Olive VFD, to place on their inventory. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye. (2) Stephens asked that the Discussion and possible action to consider using ARPA Funds on road and bridge projects be removed, as we cannot spend anymore new monies.
Public Comment: NONE
Item #20: Motion was made by Whitehouse and seconded by Moore to enter into Executive Session at 9:32 a.m. for discussion regarding the Director of Emergency Management. This executive session is authorized by 25 O.S. § 307 (B)(1), as it pertains to the discussion of a prospective individual salaried public employee. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Whitehouse to come out of Executive Session at 10:46 a.m. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Item #21: Motion was made by Whitehouse and seconded by Moore to move Covy Murray from Project Manager to Maintenance Director, starting on 2/1/2025, with the pay of First Deputy-3 and to hire Jacob Pilgram as early as January 13, 2025, as the Emergency Management Director with a pay of First Deputy-3. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:49 a.m. to adjourn and meet again 1-13-25. Vote as follows: Stephens - Aye, Moore - Aye, Whitehouse - Aye.