2025-3-24 Meeting Minutes
March 24, 2025
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, March 24, 2025 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Moore present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Moore led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Moore to approve the minutes of March 17, 2025. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Moore to approve February Monthly Reports Court Clerk; Error Correction $6,150.00 from 1226-2-0400-2005/SSF2 Sheriff M&O FY2024-2025 to 1229-2-0400-2005/Trash Cop M&O Sheriff $3,500.00 and 1229-2-0400-1110 Payroll Sheriff FY2025; Blanket Purchase Orders #4915 - 4935; Purchase Orders #2024-2025 CBRI MATERIAL 4663 ANCHOR STONE COMPANY 14066.11; CH Improv-ST Agreement 4900 CREEK CO PUBLIC FACILITIES 111115.95; Drug Court Drug Court Misdemeanor 19 HUMAN SKILLS & RESOURCES INC 7500.00; 20 HUMAN SKILLS & RESOURCES INC 7500.00; 23 HUMAN SKILLS & RESOURCES INC 7500.00; General AIR FRESHENERS 3262 Simply Scentsational 36.00; 4529 Simply Scentsational 192.00; BOCC MINUTES 4701 SAPULPA DAILY HERALD 295.95; 4832 SAPULPA DAILY HERALD 432.00; BOTTLED WATER 4850 FIZZ-O WATER COMPANY 47.75; BRAKES/ROTORS 4740 Midtown Auto & Diesel Repair Inc 819.18; CCSO VEHICLE REPAIRS 3931 Midtown Auto & Diesel Repair Inc 453.96; 4737 Midtown Auto & Diesel Repair Inc 204.56; 4770 Midtown Auto & Diesel Repair Inc 200.00; CONTRACT SERVICES 3642 OSU CO-OP EXT SERVICE 13333.33; COPIER CHARGES 3825 Standley Systems 149.94; CREMATION SERVICES 4482 SMITH FUNERAL HOME 225.00; ELECTION EXPENSES 4786 CREEK COUNTY ELECTION BOARD 45.00; EQUIP MAINTENANCE 3187 ACCURATE FIRE EQUIPMENT CO 57.00; GPS 4840 A T & T 70.00; Labor & Materials 4516 HUDSON PLUMBING HEATING AIR CONDITIONING INC 1000.00; PARTS 4785 SCOVIL & SIDES HARDWARE CO 88.00; PARTS AND LABOR 3162 A & M ELECTRIC INC 295.00; PARTS & SUPPLIES 4219 WESTLAKE ACE HARDWARE OK-020 215.65; 4676 CROW BURLINGAME CO. 16.32; Rent 4672 Straydog Storage 170.00; 4834 CREEK COUNTY HOME FINANCE AUTHORITY 2100.00; SERVICE 3247 U S Cellular 75.95; 4534 A T & T MOBILITY 26.97; SUPPLIES 4173 MIDWEST PRINTING 195.00; 4551 Amazon Capital Services 125.70; 4735 Amazon Capital Services 50.07; 4845 Amazon Capital Services 23.13; TEMPORARY EMPLOYEE 4206 EXPRESS EMPLOYMENT PROFESSIONALS 728.00; Tires 4831 BRISTOW TIRE & AUTO SERVICE 668.40; TRASH 3261 AMERICAN WASTE CONTROL INC 215.06; Utilities 3933 COX BUSINESS 1187.75; UTILITY 4513 A T & T MOBILITY 162.98; 4775 Symmetry Energy Solutions LLC 624.25; 4777 EAST CENTRAL ELECTRIC COOP 409.00; 4778 EAST CENTRAL ELECTRIC COOP 338.00; 4848 A T & T MOBILITY 109.36; VEHICLE PARTS 2645 ADVANCED AUTO PARTS 19.98; Health MEDICAL SERVICE 4640 ST JOHN SAPULPA 100.00; PEST CONTROL 4519 METRO TERMITE AND PEST CONTROL 480.00; Salary/Benefits 4829 Okla State Dept Of Health 31054.10; SHREDDER 604 THE MEADOWS CENTER FOR OPPORTUNITY INC 45.00; SUPPLIES 3229 WESTLAKE ACE HARDWARE OK-020 33.79; 3763 AMERICAN PUBLIC HEALTH ASSOCIATION 272.95; 4729 Amazon Capital Services 187.47; VACCINATIONS 4776 McKESSON 952.01; Highway DRUG SCREENING 3140 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 278.00; LEASE PYMT 4528 ARMSTRONG BANK 2959.84; 4547 ARMSTRONG BANK 2959.84; PARTS & SUPPLIES 4490 TRIKNTRUX 150.00; PARTS/SUPPLIES 4311 ARROWHEAD TRUCK EQUIPMENT 1921.00; 4509 ASSOCIATED SUPPLY CO INC 654.75; SIR TEST 4548 TotalSIR 38.50; TRAVEL 144 WARNER, LEON 315.13; Utilities 3628 A T & T 218.58; UTILITY 4502 A T & T 184.00; 4514 A T & T MOBILITY 59.31; 4552 O G & E 77.07; Hwy-ST Fuel 4755 EARNHEART CRESCENT LLC 15887.40; 4756 FLEET FUELS LLC 4473.29; HAULING 4615 MIKE WOFFORD TRUCKING & GRADING LLC 8187.85; LEGAL FEES 4760 LOEFFLER ALLEN & HAM 301.50; OIL 4617 FROST OIL COMPANY 2421.99; OIL CHANGE 2983 B & R LUBE AND OIL 188.00; PARTS 4623 Amazon Capital Services 71.94; PARTS & SUPPLIES 3156 O'REILLY AUTO PARTS 790.18; SERVICE 4412 A T & T MOBILITY 108.24; SIGNS 219 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 76.00; SUPPLIES 4761 C3 INDUSTRIAL LLC 678.32; TESTING 4791 UNDERGROUND SERV CO INC 620.00; TOW CHARGE 4762 Tow Source LLC 325.50; Jail-ST CCJ MAINTENANCE 4766 WESTLAKE ACE HARDWARE OK-020 88.32; CCJ VEHICLE REPAIRS 3393 Midtown Auto & Diesel Repair Inc 96.90; Generator 4727 EMERGENCY POWER SYSTEMS, INC 341.79; JAIL DOOR MAINTENANCE 4742 NOVALCO INC 288.00; Maintenance 113 WESTLAKE ACE HARDWARE OK-020 22.74; NATURAL GAS 4837 Symmetry Energy Solutions LLC 1750.85; polygraph 4736 Raines Polygraph Services LLC 225.00; Repair 4389 MCCALLUM AND SONS DRYWALL & CONSTRUCTION INC 875.00; REPAIRS/JAIL 1305 MCCALLUM AND SONS DRYWALL & CONSTRUCTION INC 850.00; UTILITIES ELECTRIC SERVICE 4838 O G & E 134.08; 4839 O G & E 91.63; 4842 O G & E 4641.54; VEHICLE PARTS 3820 ADVANCED AUTO PARTS 76.34; Juv Dent-ST FOOD 230 SYSCO FOODS 1597.38; JUVENILE DETENTION 4611 LaFevers Carpet & Tile 1456.00; Maintenance 4836 VARNERS EQUIPMENT & HARDWARE 29.99; UTILITIES ELECTRIC SERVICE 4767 O G & E 1306.33; VEHICLE PARTS 179 ADVANCED AUTO PARTS 46.11; Law Library LAW LIBRARY SALARY 8 BOWER, LAURA 300.00; 9 BOWER, LAURA 300.00; 10 BOWER, LAURA 300.00; 11 BOWER, LAURA 300.00; 12 BOWER, LAURA 300.00; 13 BOWER, LAURA 300.00; Resale MEALS 3948 Duggan, Tracy 39.20; RFD-ST BANK PAYMENT 4753 ARMSTRONG BANK 30000.00; 4899 ARMSTRONG BANK 2984.76; Building 4725 Whitney Steel Building Systems Llc 21275.00; Sheriff Funding Assistance Network Services 4769 COX BUSINESS 1159.92; 4835 COX BUSINESS 1797.80; SH Svc Fee FOOD FOR INMATES 3396 BENCHMARK GOVERNMENT SOLUTIONS LLC 8353.80; Tax Refunds TAX CORRECTION 93 Green Country Federal Credit Union 649.00. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2025-34 rezoning request CCZ-2159 and lot split CCLS-3027-Eric Meyers per recommendations of CCPC. Rezoning from Agricultural District to Residential Manufactured Home District on Tract 1 for one new manufactured home. Tract 1 will contain 1.5 acres more or less and Tract 2 will contain 1.5 acres more or less. Tract will be rezoned to Light Residential for existing home to allow for lot split. Prescott stated that both tracts will meet all requirements and are not located in a flood zone. Tracts are surrounded by Town of Kellyville to the north; east, south and west are all Agricultural, Light Residential and Residential Manufactured Home District. The CCPC recommended approval on 3-12-2025, along with the Planning Office. Property is located at 15288 S. 177th W. Avenue Kellyville, OK.-Carl Prescott, Planning. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Moore to add Creek County Industrial Authority and Creek County Home Finance Authority as additional insured on the Creek County General Liability Policy through carrier Hudson, for $500.00 per insured. Stephens stated that Greg Pugmire contacted him and stated that they have tried to get a renewal on insurance. All policies were really high. We checked with ours and reviewed this with Andrew Goforth to add them to our county policy. The cost is $500.00 per entity and they will be reimbursing the county for the cost. I think this is a really good deal and they are pleased with the presented coverage. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #9: Motion was made by Whitehouse and seconded by Moore to sign Memorandum of Agreement with Muscogee Creek Nation for W. 261st St. S. Bridge Project, NTTFI, Route 121, NBI#02586. Whitehouse stated that the Nation assists with bridge replacements and this project qualified for assistance by the nation. Nation will handle the bidding process and payments; the county will assume the maintenance responsibility. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign Contract and release payment for engineering design and order placement for Whitney Steel Building Systems, LLC, in the amount of $20,000.00, per Bid#25-12 Metal Building Kit for Milfay Volunteer Fire Department. Stephens asked what is the ETA on building. Travis Victory Milfay Volunteer Fire Department, stated twelve to fourteen weeks from signing contract. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Moore to sign engagement letter from Kerry John Patten, CPA, for Estimate of Needs for FY2025-2026, in the amount of $7,475.00. Mortazavi stated this is the same cost as last year, we have scheduled the Budget Hearings for July 31, 2025 and August 01, 2025. This has been moved up a week, as requested by the Assessor. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2025-35 surplussing two 48" Mahogany Desk Counter no Inventory #, four 48" Mahogany Desk Counter INV#COVID-1-4, three Trendway Workstation INV#D4 Serial #SICFM30, D5Serial #SICCFM60, D6 Serial #SICCFM60, and Panel Sliding Privacy Screen INV# not found for the Assessor's Office and Resolution#2025-35A disposing of the same to be donated to Town of Kellyville. Mortazavi asked if any items were purchased with COVID Funds, Haley Anderson, Assessor stated that she reviewed the purchase order and it was not paid from COVID Account, we may have to follow an additional step to dispose. Mortazavi stated the COVID monies was a reimbursement, so it would have been paid from your account and reimbursed. The purchase order should have referenced a CFDA #. Anderson stated that one of the desks had a COVID inventory number, but not the others. She will review and let me know. Jana Thomas, Purchasing Agent stated if the purchase was not over $5,000, there is no updated disposal process. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Moore to approve Utility Permit from Cox Communications per County Specs extending an additional 60 days for fiber, by directional boring, size of line .958, size of casing 2" conduit to cross and parallel Alt-75 approximately .01 miles of Alt-75, further described as 393' S. of Section 12, T17N, R11E in District #2. Stephens stated this was previously approved for 90 days and they are requesting an additional 60 days to complete project. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #14: Motion was made by Moore and seconded by Whitehouse to approve Utility Permit from FiberLink LLC per County Specs for fiber optic ducts and vaults, by boring, trenching, burying vaults, size of line ¾", size of casing 1.5", to parallel and cross W. 81st St. S. starting at S. 177th W. Avenue traveling east to S. 161st W. Avenue in Section 12, T18N, R10E in District #2. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #15: Motion was made by Whitehouse and seconded by Moore to approve Utility Permit from Cox Communications per County Spec for new aerial and underground fiber lines, by directional boring, size of line .479, size of casing 2" conduit, to cross and parallel E. Hilton Rd approximately 1.76 miles S. of W. 91st St., further described as 615' N.W. of corner Section 20, T18N, R12E in District #3. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Moore to approve ODOT Certified Mileage Map per district and start marking the map. If there are any changes an action report will need to be done and brought to the Board for approval. Stephens stated we have had time to review and now let's start our drawings, if there are changes, we need action reports to be submitted and approved by the Board. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #17: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Mortazavi stated we will begin working on the reporting next week, as we have on more Monday to issue checks. Stephens asked how many outstanding projects do we still have. Mortazavi stated Town of Oilton, Town of Kellyville, Creek #5 RRWD, Nursing, waiting on a couple of checks to clear. Emergency Management Light project with Generac has not cleared and District #3 has an adjustment from the $55,000.00, in a rough amount of $700.00 left to spend. I will have to double check that number.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Moore at 9:28 a.m. to adjourn and meet again 3-31-25. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.