2025-3-31 Meeting Minutes
March 31, 2025
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, March 31, 2025 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Moore present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Moore led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Moore to approve the minutes of March 24, 2025. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Moore to approve Transfers $600.07 from 1566-1-4300-4110 ARPA 2021/Capital Outlay-D3 HWY FY2024-2025 to 1566-1-2000-1110 ARPA 2021/Payroll Commissioners FY2025; $8,113.48 from 1102-6-4300-1110 Salary-D3 HWY FY2024-2025 to 1102-6-4300-1320 Travel-D3 HWY $1,000.00, 1102-6-4300-2005 M&O-D3 HWY $2,113.48, and 1102-6-4300-4110 Capital Outlay-D3 HWY $5,0000.00 FY2025; Blanket Purchase Orders #-4995 - 5049; Purchase Orders #2024-2025 911 Phone MONTHLY SERVICE 4913 OK COMMUNICATIONS SYSTEMS 221.44; County Community Safety MEDICAL SERVICES/JAIL 4830 Turn Key Health Clinics LLC 19071.08; Emergency Mgmt SUPPLIES 4161 SPECIAL-OPS UNIFORMS 227.90; Utilities 4937 O G & E 146.24; General 4704 Dynamic Carpet Care LLC 315.00; 4939 COX BUSINESS 37.53; CCSO DEPUTY RADARS 4297 MPH INDUSTRIES 294.25; CCSO VEHICLE REPAIRS 3931 Midtown Auto & Diesel Repair Inc 212.63; EMPLOYEE ASSISTANCE PROG 4942 COMMUNITYCARE EAP 172.70; Furniture 4243 MERRIFIELD OFFICE SUPPLIES 6550.00; Labor & Materials 563 CASTLECOM LLC 368.00; 4635 HUDSON PLUMBING HEATING AIR CONDITIONING INC 931.00; LEASE 4947 Quadient Leasing USA Inc 327.00; Maintenance 43 WESTLAKE ACE HARDWARE OK-020 8.16; 3047 AIR COMFORT INC 696.29; 4324 AIR COMFORT INC 2818.13; OFFICE SUPPLIES 4844 Amazon Capital Services 84.08; POSTAGE 4955 U S POSTMASTER 146.00; RADIOS 4751 MYPILOTSTORE.COM 711.95; RECYCLE SERVICE 4059 SHOW INC. 40.00; RENEWAL FEES 4961 Radiotronics Inc 336.00; REPAIRS 4964 AIR COMFORT INC 674.34; SERVICE 3268 COX BUSINESS 37.53; 3676 CULLIGAN OF TULSA 32.25; 3681 COX BUSINESS 370.06; 3876 ATLINK SERVICES LLC 235.00; 4427 ATLINK SERVICES LLC 235.00; SUPPLIES 4465 MERRIFIELD OFFICE SUPPLIES 83.71; 4774 MERRIFIELD OFFICE SUPPLIES 96.49; 4910 MERRIFIELD OFFICE SUPPLIES 739.90; 4963 MERRIFIELD OFFICE SUPPLIES 592.67; TEMPORARY EMPLOYEE 4206 EXPRESS EMPLOYMENT PROFESSIONALS 728.00; TRAINING REGISTRATION 4962 STREET COP TRAINING LLC 299.00; TRAVEL 4234 TROUT, CHRISTINE 102.06; UNIFORM 3527 BAYSINGERS UNIFORMS AND EQUIPMENT 320.21; Utilities 4940 O N G 142.69; 4975 O G & E 4023.23; UTILITIES 4983 O G & E 767.37; UTILITIES GAS SERVICES 4907 O N G 340.71; UTILITY 4903 O N G 202.78; Health HANDYMAN SERVICES 637 MARK CROMWELL 50.00; LAWN CARE 2514 MARK CROMWELL 250.00; MEDICAL SERVICE 4649 ST JOHN SAPULPA 100.00; SUPPLIES 4417 MERRIFIELD OFFICE SUPPLIES 118.44; 4481 THERMOWORKS INC 102.28; 4943 Amazon Capital Services 41.99; Utilities 570 O G & E 512.08; 572 CITY OF SAPULPA 186.32; 615 O N G 166.37; VACCINATIONS 4846 McKESSON 1034.07; 4895 SANOFI PASTEUR INC 974.37; Highway CULVERTS 2503 FENSCO INC 4325.00; EMPLOYEE ASSISTANCE PROG 4941 COMMUNITYCARE EAP 60.50; PARTS AND LABOR 4745 PATRIOT SECURITY SYSTEMS INC 225.00; PARTS & SUPPLIES 4411 CROW BURLINGAME CO. 1153.02; PARTS/SUPPLIES 289 MHC KENWORTH -Tulsa 130.95; 4926 ASSOCIATED SUPPLY CO INC 1371.70; SERVICE 3928 EMCO TERMITE & PEST CONTROL INC 130.00; SERVICE CONTRACT 4317 ATLINK SERVICES LLC 324.95; SUBSCRIPTIONS 4951 SAPULPA DAILY HERALD 99.99; SUPPLIES 4544 CINTAS CORPORATION NO 2 181.64; Utilities 4320 O G & E 451.00; 4330 O G & E 101.85; 4930 A T & T MOBILITY 108.24; UTILITY 4515 O N G 449.26; WATER BILL 4074 CREEK CO RURAL WATER D#2 126.56; Hwy-ST Cold Lay 4752 COWBOY ASPHALT 3482.20; EMULSIONS 3532 ERGON A & E INC 813.98; hauling/gravel 4678 Rebel Trucking 19387.06; PARTS 4028 FIVE 7 EQUIPMENT LLC 129.98; RADIOS 1405 MOTOROLA SOLUTIONS INC 4905.39; Utilities 4414 O G & E 953.93; windshield repair 4897 DISCOUNT MOBILE GLASS 385.00; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 4957 MERRIFIELD OFFICE SUPPLIES 1027.32; CCJ MAINTENANCE 4906 WESTLAKE ACE HARDWARE OK-020 39.87; Ccj maintenance kitchen 4461 Hagar Restaurant Service 500.95; 4855 Hagar Restaurant Service 242.00; CCJ VEHICLE REPAIRS 3393 Midtown Auto & Diesel Repair Inc 96.90; GLOVES 4707 DASH GLOVES 2425.22; INMATE SUPPLIES 3812 CHARM TEX 117.60; JAIL CLEANING SUPPLIES 4480 Brady Industries Of Kansas Llc 379.10; JAIL SMOKE DETECTORS 4720 FIRETROL 4000.00; Lighting 4133 Lighting Inc 225.72; Repair 4851 PRECISE ROOFING & CONTRACTING 250.00; TRANSPORTS/INMATES 4717 VISA/AMERICAN HERITAGE BANK 2544.55; Juv Dent-ST CCJ VEHICLE REPAIRS 222 Midtown Auto & Diesel Repair Inc 96.90; FOOD 230 SYSCO FOODS 621.38; JUVENILE DETENTION 4852 MERRIFIELD OFFICE SUPPLIES 229.42; Mowing 4854 Spring Creek Fab LLC 500.00; PHONE & INTERNET SERVICES 4948 A T & T 484.92; SPRINKLER HEADS 1619 FIRETROL 1531.36; UTILITIES GAS SERVICES 4911 O N G 1105.59; Planning/Zoning LEASE PYMT 3890 Quadient Leasing USA Inc 187.92; 4936 Quadient Leasing USA Inc 187.92; Resale MEALS 3953 Duggan, Tracy 16.06; Supplies 4828 MERRIFIELD OFFICE SUPPLIES 463.92; TEMPORARY EMPLOYEE 4424 EXPRESS EMPLOYMENT PROFESSIONALS 840.00; 4425 EXPRESS EMPLOYMENT PROFESSIONALS 840.00; TITLE SEARCH 3864 CREEK COUNTY ABSTRACT CO INC 30800.00; TRAINING 3900 OSU-CTP 65.00; 3901 OSU-CTP 65.00; 3904 OSU-CTP 65.00; 4011 OSU-CTP 65.00; 4012 OSU-CTP 65.00; 4180 OSU[1]CTP 65.00; 4190 OSU-CTP 65.00; 4191 OSU-CTP 65.00; 4444 OSU-CTP 40.00; RFD-ST EQUIPMENT 4172 THE RAILROAD YARD INC 4950.00; 4625 NAFECO 2737.00; SH Svc Fee FOOD FOR INMATES 4784 BENCHMARK GOVERNMENT SOLUTIONS LLC 8640.58; Tax Refunds TAX CORRECTION 94 Lereta LLC 309.00; Use-ST INSURANCE/PROPERTY 4905 INSURICA INSURANCE MANAGMENT NETWORK 256.94. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to cancel the awarded bid/contract Bid#25-8 Provide and Install Two (2) Generators for the Creek County Health Department, due to cancellation of the grant funding that supported the project. Kyra Penny and Samantha Givings, Health Department stated they received confirmation last week, as of March 25, 2025 the funding ended for the project. We have reviewed the cancellation clause; it states that either party may give written notice to cancel. There has been no work started on this project. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to award Bid#25-13 3 Month Asphalt and Emulsion Products and Services per District. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #9: Motion was made by Whitehouse and seconded by Moore to approve design services proposal from Evans Design and Construction for the proposed Creek County 911 Call Center portion of the design of the new Sheriff's Office. Bret Bowling, Sheriff stated that this is a contract for consultation and design portion of the Dispatch Center. Evans will consult with us on the best way to implement things for the call center. Stephens stated BKL just designs buildings, Evans specializes in designing call centers. They recently designed Tulsa Counties call center. This will help with assisting with grants and additional funding. There was discussion of the F5 storm shelter and that will be utilized for operational purposes for a disaster. Whitehouse and Mortazavi asked if this would be open to the Collins Building/Courthouse employees if they had to take shelter. Stephens and Bowling stated this is to assist Dispatch, Emergency Management and act as another command center during a disaster and not for public or employees to utilize. Bowling stated that it is a very small area and is not meant for an actual storm shelter. Mortazavi asked what account will be paying for the design services, Stephens stated Sheriff, estimated cost is $51,505.00. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #10: Motion was made by Moore and seconded by Whitehouse to sign Resolution#2025-36 Surplussing various electronic devices per list for the Sheriff's Office and Resolution#2025-36A disposing of the same to be junked. Bowling stated this will be taken to the E-Waste recycling event that is coming up this weekend. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 2" water service, by boring, size of line 2" poly, to cross 209th W. Ave (Slick Rd) approximately .7 miles S. of HWY 66 & 209th W. Avenue, further described as 2225' N. of the S.W. corner of Section 23, T17N, RE10E in District #1. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 1" poly to cross S. 209th W. Ave approximately .18 miles S. of W. 201st St. & 209th W. Ave, further described as 950' S. of the N.E. corner of Section 15, T16N, R10E in District #1. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #13: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Mortazavi stated we received an email from the U.S. Treasury on Thursday, March 27, 2025 with instruction of returning $122,758.54, however we had $600.07 that was encumber that the PO was paid short and we will need to add this amount to the total sending back, this then will be $123,358.61 that we must return by 5/27/25 without being penalized.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:20 a.m. to adjourn and meet again 4-7-25. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.