2025-4-7 Meeting Minutes
April 07, 2025
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 07, 2025 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Moore present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Moore led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Moore to approve the minutes of March 31, 2025. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Moore to approve March Monthly Reports from Court Clerk, County Clerk, District Attorney, Health Department; Sheriff, and Treasurer; Blanket Purchase Orders #5137 - 5159; Purchase Orders #2024-2025 911 Phone NOTARY 5118 WALKER COMPANIES 80.00; Utilities 5052 A T & T 968.88; 5053 CIMARRON TELEPHONE COMPANY 192.87; 5084 A T & T 691.04; CBRI ASPHALT 4415 APAC CENTRAL INC 698.28; CYLINDER RENTAL 4667 Lampton Welding Supply 259.09; MATERIAL 4916 ANCHOR STONE COMPANY 12678.05; Crt Payroll Quarterly Contributions 5067 OKLA EMPLOYMENT SEC COMM 368.97; Emergency Mgmt SERVICE 5082 CINTAS CORPORATION NO 2 15.00; General AIR FRESHENERS 4810 Simply Scentsational 36.00; BATTERY 5115 ADVANCED AUTO PARTS 168.83; Boarding 3859 K9 UNLIMITED 120.00; BOCC MINUTES 4944 SAPULPA DAILY HERALD 383.10; BOTTLED WATER 4651 FIZZ-O WATER COMPANY 47.75; CCSO VEHICLE REPAIRS 3871 Midtown Auto & Diesel Repair Inc 787.44; 3931 Midtown Auto & Diesel Repair Inc 130.41; 4612 I CARE AUTO GLASS & PARTS 475.50; 4781 Midtown Auto & Diesel Repair Inc 193.80; 5107 Midtown Auto & Diesel Repair Inc 303.39; COPIER CONTRACT 2753 ADVANCED COPIER SYSTEMS LLC 324.26; CREMATION 4938 TRADITIONS FUNERAL & CREMATION SERVICES, INC 225.00; EQUIP/FEES 2024 CINTAS CORPORATION NO 2 15.00; JANITORIAL 3667 Trout, Darrel 300.00; 4071 M W PROKLEAN OF OKLAHOMA 320.00; PEST CONTROL 4237 EMCO TERMITE & PEST CONTROL INC 60.00; PIKEPASS FEE 4216 OTA PIKEPASS CENTER 53.78; POSTAGE 4971 POSTMASTER 10000.00; Professional Service 5091 JD OASIS LLC 3580.00; PUBLICATION 4974 CIMARRON VALLEY COMMUNICATIONS LLC 16.00; QUARTERLY CONTRIBUTIONS 5089 OKLA EMPLOYMENT SEC COMM 9793.16; Radio Tower 5057 ONE NET 640.00; REGISTRATION 4970 NE Dist Co Assessor Association 100.00; RENTAL 3163 Lampton Welding Supply 27.79; SERVICE 1941 CINTAS CORPORATION NO 2 15.00; 3657 PATRIOT SECURITY SYSTEMS INC 16.00; 3686 A-1 REFUSE 30.00; 4194 Verizon Wireless 160.04; 5074 GUARDIAN ALLIANCE TECHNOLOGIES INC 810.00; SERVICE AGREEMENT 3646 XEROX CORP 75.61; 3647 XEROX CORP 95.52; 3653 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; SERVICE & SUPPLIES 4822 CINTAS CORPORATION NO 2 52.15; SUBSCRIPTION 4982 TANGO TANGO INC 1375.00; Supplies 4799 LOCKE SUPPLY 308.76; 4984 XEROX BUSINESS SOLUTIONS SOUTHWEST 84.00; SUPPLIES 4129 CINTAS CORPORATION NO 2 15.00; 4788 Amazon Capital Services 34.95; 4914 Amazon Capital Services 13.00; 4987 CINTAS CORPORATION NO 2 30.00; TEMPORARY EMPLOYEE 4206 EXPRESS EMPLOYMENT PROFESSIONALS 582.40; TIRE REPAIRS 3551 BRISTOW TIRE & AUTO SERVICE 73.65; Tires 4994 BRISTOW TIRE & AUTO SERVICE 848.80; TRAINING SUPPLIES & EQUIPMENT 4969 RAY ALLEN MANUFACTURING 139.99; TRAVEL 3846 Olivia Toothman 104.79; Utilities 4630 COX BUSINESS 330.66; 4988 COX BUSINESS 114.63; 5064 ONE NET 470.00; 5081 CITY OF BRISTOW 78.19; UTILITIES 3662 O G & E 264.97; 5054 O G & E 166.33; 5113 CREEK CO RURAL WATER D#3 147.00; UTILITIES ELECTRIC SERVICE 4979 O G & E 703.07; UTILITY 4990 Waste Management Of Tulsa 203.29; 4991 Waste Management Of Tulsa 356.56; WATER 4122 FIZZ-O WATER COMPANY 9.00; Health LEASE 606 R.K Black Inc 629.81; 645 Standley Systems 328.26; MAINTENANCE AGREEMENT 636 Metro Security USA 45.00; SERVICE 741 HOMETOWN JANITORIAL SERVICES 1450.00; SUPPLIES 2296 Amazon Capital Services 138.09; TRAVEL 1624 Kelly Amanda 123.20; 1641 Kayla McElroy 161.00; 3048 DEARMAN, SHEREE 120.40; 4214 TATE, DEBBIE 262.08; 4629 ALFORD, ALMETRICE 109.20; 4647 WHITNEY WAYLAND-STEPHENSON 81.62; Utilities 584 Waste Management Of Tulsa 147.63; 613 CITY OF BRISTOW 158.46; Highway Fuel 4973 FLEET FUELS LLC 7274.29; hauling/gravel 4780 Rebel Trucking 9729.27; MATERIAL 3454 MIKE WOFFORD TRUCKING & GRADING LLC 7757.30; OFFICE SUPPLIES 3132 MERRIFIELD OFFICE SUPPLIES 133.02; 4506 MERRIFIELD OFFICE SUPPLIES 253.32; PARTS AND LABOR 4953 AFFORDABLE PRECISION GLASS 320.00; PARTS & SUPPLIES 4530 TRACTOR SUPPLY CREDIT PLAN 277.90; 5066 WELDON PARTS-TULSA 792.00; PARTS/SUPPLIES 4302 PREMIER TRUCK GROUP 283.78; PAYMENT 4310 OTA PIKEPASS CENTER 8.66; QUARTERLY CONTRIBUTIONS 5083 OKLA EMPLOYMENT SEC COMM 1627.39; 5085 OKLA EMPLOYMENT SEC COMM 2024.70; 5087 OKLA EMPLOYMENT SEC COMM 140.49; 5090 OKLA EMPLOYMENT SEC COMM 2443.74; ROAD MATERIAL 3501 THE QUAPAW COMPANY 14290.47; SERVICE 4648 A-1 REFUSE 80.00; SUPPLIES 3553 Capital One 29.92; 3622 CINTAS CORPORATION NO 2 15.00; 4307 Capital One 25.91; 4533 VARNERS EQUIPMENT & HARDWARE 326.18; TESTING 4959 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 178.00; Tolls 3625 OTA PIKEPASS CENTER 2.64; TRASH 4329 AMERICAN WASTE CONTROL INC 62.00; TRASH SERVICE 4550 GREEN ENVIRONMENTAL SERVICES LLC 96.22; T-SHIRTS 872 Witty Ideas 132.50; Hwy-ST ASPHALT 4079 TULSA ASPHALT LLC 3343.62; EMULSIONS 3532 ERGON A & E INC 423.70; Fuel 4954 FLEET FUELS LLC 17958.34; OIL CHANGE 4066 B & R LUBE AND OIL 164.50; 4968 CROWN AUTO WORLD BRISTOW 83.48; OIL, HYD FLUID & GREASE 4958 FLEET FUELS LLC 542.90; PARTS & REPAIRS 4798 DISCOUNT TRAILERS 1394.65; PARTS & SUPPLIES 1627 ATWOODS 836.76; 3818 NAPA AUTO PARTS 2456.20; 4061 CROW BURLINGAME CO. 771.76; 4323 NAPA AUTO PARTS 369.78; 4543 O'REILLY AUTO PARTS 699.21; 4638 FLEET PRIDE 2120.12; PIKE PASS 4500 OKLAHOMA TURNPIKE AUTHORITY 38.14; QUARTERLY CONTRIBUTIONS 5086 OKLA EMPLOYMENT SEC COMM 412.24; Utilities 4539 DRUMRIGHT UTILITIES 1363.92; Jail-ST Agreement 376 AIRCO SERVICE INC 1870.63; ANNUAL INSPECTION 4600 FIRETROL 780.00; BATTERY 5059 ADVANCED AUTO PARTS 168.83; Ccj maintenance kitchen 4841 Marmic Fire & Safety Co Inc 605.00; CCJ PLUMBING SERVICES 4896 ASPEN PLUMBING LLC 11400.00; 4980 ASPEN PLUMBING LLC 540.00; 4992 ASPEN PLUMBING LLC 650.00; CCJ VEHICLE REPAIRS 5018 Midtown Auto & Diesel Repair Inc 486.11; EQUIPMENT LEASE 1139 Brady Industries Of Kansas Llc 169.95; INMATE SUPPLIES 4279 CHARM TEX 202.80; MOTOR 4949 ASPEN PLUMBING LLC 1440.00; PAINT 5055 WESTLAKE ACE HARDWARE OK-020 78.01; PEST CONTROL/JAIL 4741 PRIME PEST SERVICES LLC 1600.00; RADIOS 4456 BTM WIRELESS INC 2961.25; TRASH SERVICE 4993 Waste Management Of Tulsa 781.29; UNEMPLOYMENT TAXES 5100 OKLA EMPLOYMENT SEC COMM 3826.79; UTILITIES WATER 5072 SAPULPA RURAL WATER CO 38.00; 5078 SAPULPA RURAL WATER CO 1844.90; VEHICLE ACCESSORIES 4981 ADVANCED AUTO PARTS 53.60; VEHICLE PARTS 4978 ADVANCED AUTO PARTS 180.52; Juv Dent-ST CABLE 5124 DISH NETWORK 135.00; FOOD 230 SYSCO FOODS 829.68; PO BOX RENT 5117 US POSTAL SERVICE 188.00; SERVICE CONTRACT 370 AIRCO SERVICE INC 1561.08; Training 1513 CENTRAL TECHNOLOGY CENTER 654.00; TRAINING REGISTRATION 4020 TULSA TECH 125.00; UNEMPLOYMENT TAXES 5102 OKLA EMPLOYMENT SEC COMM 1972.57; UTILITIES WATER 5075 CITY OF BRISTOW 320.23; Law Library Quarterly Contributions 14 LAW LIBRARY REV FUND 3901.62; Mental Health CONTRACT LABOR 45 UNDERWOOD, CHRISSIE 1650.00; 46 Smith, Ed Jr 1650.00; 47 SMITH, LISA ANN 550.00; 48 DISTRICT ATTORNEYS COUNCIL #24 1000.00; 49 CALVIN-KOCH, VICKI 1000.00; REGISTRATION 51 All Rise For Justice 895.00; REIMBURSEMENT 50 UNDERWOOD, CHRISSIE 869.00; ML Fee POSTAGE 4062 QUADIENT FINANCE USA INC 500.00; Resale BOTTLED WATER 3954 FIZZ-O WATER COMPANY 28.65; FUEL 1010 COMDATA INC 55.78; 3957 COMDATA INC 436.02; IT Support 3966 TM CONSULTING INC 1635.00; JANITORIAL 3958 Gster Cleaning 750.00; MEALS 4105 ENGLEMAN, RICHARD K. 16.06; PIKE PASS 2764 OTA PIKEPASS CENTER 21.34; Quarterly Contributions 5079 OKLA EMPLOYMENT SEC COMM 63.88; SEARCH ENGINE 3968 LEXISNEXIS RISK SOLUTIONS 240.00; Supplies 4989 MERRIFIELD OFFICE SUPPLIES 549.33; TAX WARRANT SERVICE 3961 CREEK COUNTY SHERIFF 1600.00; TEMPORARY EMPLOYEE 4426 EXPRESS EMPLOYMENT PROFESSIONALS 840.00; TRAINING 3999 OSU-CTP 40.00; 4013 OSU-CTP 65.00; 4014 OSU-CTP 65.00; 4153 OSU-CTP 40.00; TRAVEL REIMBURSEMENT 4224 ENGLEMAN, RICHARD K. 115.50; RFD-ST bed/matress 4898 MERRIFIELD OFFICE SUPPLIES 783.62; EQUIPMENT 4759 STANDARD AUTO PARTS 2143.96; FIRE TRUCK 4773 LIGHT EM UP EMERGENCY EQUIPMENT 20000.00; Tires 4901 Shamrock Tire & Auto Repair Inc 2400.00; RM&P QUARTERLY CONTRIBUTIONS 5096 OKLA EMPLOYMENT SEC COMM 54.54; Self Ins Prog self insured deductible charge 5092 COMPSOURCE MUTUAL INSURANCE COMPANY 2893.78; Sheriff Funding Assistance EQUIPMENT 4184 MAGNET FORENSICS LLC 13075.00; Fuel 5098 COMDATA INC 337.95; 5104 COMDATA INC 1799.81; 5109 COMDATA INC 12169.01; Network Services 5076 COX BUSINESS 2148.28; 5120 COX BUSINESS 250.79; SH Svc Fee ADVERTISING 5119 Indeed Inc 1000.00; FOOD FOR INMATES 4784 BENCHMARK GOVERNMENT SOLUTIONS LLC 8719.07; TRASH SERVICE 5071 AMERICAN WASTE CONTROL INC 93.00; UNEMPLOYMENT TAXES 5103 OKLA EMPLOYMENT SEC COMM 117.87; 5106 OKLA EMPLOYMENT SEC COMM 149.58; Use-ST INSURANCE/PROPERTY 5094 INSURICA INSURANCE MANAGMENT NETWORK 1000.00. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Whitehouse and seconded by Moore to approve public sale auction of property located in Tiger Lot 8, BLK 34, in Sapulpa to CM Homes LLC for $1,242.00, plus $102.00 filing and publication total of $1,344.00. There were no other parties present. Gloria Ware, Deputy Treasurer stated there is no structure on the property. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #8: Motion was made by Whitehouse and seconded by Moore to approve public sale auction of property located in Buena Vista #1 Lot 11, BLK 10, in Sapulpa to CM Homes LLC for $646.00, plus $102.00 filing and publication total of $748.00. There were no other parties present. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #9: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2025-37 re-appointing Creek County Home Finance Authority trustees with terms ending 2025; District 1 Jimmy Naifeh; District #2 Tyler Buttram; District #3 Kerry Hilbert. Whitehouse stated all of the trustees are great members. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #10: Motion was made by Moore and seconded by Whitehouse to sign Resolution#2025-38 establishing fund 1505 for Fire Management Assistant Grant-FMAG, maintenance and operations account, 1505-2-2700-2005, with Revenue Code for the Treasurer's Office, per Chart of Account SOP#19, 9303; monies will be apportioned to the 1505 fund per Form 308, Cash Fund Estimate of Needs. Jacob Pilgrim briefly spoke about the reimbursement grant for all agencies that assisted with wildfires. Mortazavi stated there was an email sent out today stating April 22, 2025, from 11 a.m. to 7 p.m. FMAG Representative will be present, at the Creek County Emergency Management Office located a 10 S. Oak St. Sapulpa, OK 74066. This is the opportunity for the fire departments to fill out the forms to request reimbursement. We are preparing for the reimbursement grant, so we are establishing the account now. Once, the reimbursement is approved the monies will come to the county and be receipted by Treasurer with the 9309-revenue code, then it will be apportioned on the 308 Form and be approved by the Board. From there a purchase order will be issued and a payment will be remitted to the agency. Pilgrim stated there are roughly thirty agencies that assisted with the fire. Mortazavi stated we will check with you on April 22 and April 23, to see how many entities applied, so that we can prepare in our office. Tandra McClellan, Payroll Clerk stated that this process could take a month from time of receiving monies to the time it will be placed in the 1505 account. We will need a W-9 from all payees. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #11: Motion was made by Moore and seconded by Whitehouse to sign Resolution#2025-39 adding Requisitioning Officers Newt Stephens Jr., Zac Moore, Jarrod Whitehouse, and Dana Logsdon to the Fire Management Assistant Grant Maintenance and Operations Account 1505-2-2700-2005. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #12: Motion was made by Moore and seconded by Whitehouse to sign Resolution#2025-40 adding Receiving Officers Jacob Pilgrim and Misty McCurley to the Fire Management Assistant Grant Maintenance and Operations Account 1505-2-2700-2005. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #13: Motion was made by Whitehouse and seconded by Moore to sign Resolution#2025-41 designating Legacy Bank as a county depository bank for and investment Certificate of Deposit for Fiscal Year 2025-2026. Rick Engleman, Treasurer stated this is a liquid CD that can be liquidated at anytime without penalty. This will also distribute our funds between four banks. There was discussion of the rate of 4.00% not being able to be matched locally. Mortazavi stated there is a Tulsa location correct, Engleman stated yes. Stephens commented that we like to keep things local to improve our county and the locals cannot match the rate, Engleman stated no. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #14: Motion was made by Moore and seconded by Whitehouse to sign Resolution#2025-42 directing the Creek County Treasurer to credit the Creek County WR 911 Fund 1201-2-3600-2005 with a reimbursement check totaling $4.42 from AT& T for refund of a credit on a final bill for customer account #410-072-1222 221, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #15: Motion was made by Moore and seconded by Whitehouse to approve Utility Permit from Cox Communications per County Specs for power supply by underground, to parallel W. 81st St. S. approximately 0.13 miles W. of W. 81st St. S. & S. 33rd W. Avenue, further described as 691.7' W. of the S.E. corner of Section 9, T18N, R12E in District #2. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #16: Motion was made by Moore and seconded by Whitehouse to approve Utility Permit from Cox Communications per County Spec for 3025' road bore, size of line .68", size of casing 2" HDPE, to parallel S. Sahoma Lake Road approximately 0.64 miles N. of Turner Turnpike 44, further described as 2182' S. of Section 21, T18N, R11E in District #2. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Whitehouse to sign County Action Reports to add to the County Road System: West 141st Street South between Sections 12 and 13, Township 17, Range 11, east approximately 3,450 feet from the west corner within Creek County in District #1; going east on West 163rd Street South 650 feet from South 97th West Avenue in District #1; beginning at the corner of South 399th West Avenue and West 261st Street South going west approximately 661 feet to South 341st West Avenue, then continuing south approximately 2,990 feet in District #3. Stephens stated that Dana Logsdon went through all previous minutes and these are the approved added roads per district, we just never done the action reports to add them to the map. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Whitehouse to submit changes to the ODOT Certified Mileage Map adding the following: West 141st Street South between Sections 12 and 13, Township 17, Range 11, east approximately 3,450 feet from the west corner within Creek County in District #1; going east on West 163rd Street South 650 feet from South 97th West Avenue in District #1; beginning at the corner of South 399th West Avenue and West 261st Street South going west approximately 661 feet to South 341st West Avenue, then continuing south approximately 2,990 feet in District #3. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.
Item #19: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Mortazavi stated I have submitted the reports to Dana and Andrew for the reporting. Dana Logsdon, Deputy Commissioner stated they have a tentative date to begin working on report.
Public Comment: Logsdon reminded Sheriff and Clerk's Office of an Insurance Meeting on April 27, 2025 with Traveler's Insurance.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:30 a.m. to adjourn and meet again 4-14-25. Vote as follows: Stephens- Aye, Moore - Aye, Whitehouse - Aye.