2024-7-1 Meeting Agenda
PUBLIC NOTICE
CREEK COUNTY COMMISSIONERS' MEETING
CREEK COUNTY COLLINS BUILDING
317 E. LEE
COUNTY COMMISSIONERS' MEETING ROOM
9:00 A.M., MONDAY, JULY 1, 2024
AGENDA
1. CALL MEETING TO ORDER AND ROLL CALL - Chairman
2. STATEMENT OF COMPLIANCE WITH OPEN MEETING ACT - Chairman
3. PLEDGE OF ALLEGIANCE AND INVOCATION - Chairman
4. Discussion and possible action in consideration of approval or disapproval of prior meeting minutes for meeting held on June 24, 2024.
5. Discussion and possible action to consider, review, approve, or disapprove pending purchase orders for: the general, highway, health, cash accounts and community development block grant funds; transfers; monthly appropriations; emergency purchase orders; various county officers' contracts; monthly reports and various contracts and change orders. The Verification Report on all purchase orders being paid is available for public inspection during the meeting. For questions, please see the County Clerk.
6. Discussion and possible action of new business. (In accordance with the Open Meeting Act, 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting this agenda.)
7. Discussion and possible action to consider a Preliminary Plat for "Barrett Ridge Estates", a proposed single-family subdivision, containing 40.00 acres, more or less, located on 9032 West 151st Street South, Sapulpa - Wendy Murray, Planning Office.
8. Discussion and possible action to accept or deny proposal for property/liability and workman's compensation from Insurica - Jon LaFevers.
9. Discussion and possible action to consider signing the FY 2024-2025 Lease Agreement with the Creek County Home Finance Authority for the Election Board Office located at 230 East Hobson in Sapulpa.
10. Discussion and possible action to consider renewing, ratifying, and affirming the Sales Tax and Financing Agreement between the Board and the Public Facilities Authority for the current fiscal year.
11. Discussion and possible action to consider approval or disapproval and/or renewal of the following contracts for the 2024-2025 fiscal year:
a:Commissioners:
i. Town of Bristow inter-cooperative agreement
ii. Town of Depew inter-cooperative agreement
iii. City of Drumright inter-cooperative agreement
iv. Town of Kellyville inter-cooperative agreement
v. Town of Kiefer inter-cooperative agreement
vi. Township of Lawrence Creek inter-cooperative agreement
vii. Town of Mannford inter-cooperative agreement
viii. Town of Mounds inter-cooperative agreement
ix. City of Oilton inter-cooperative agreement
x. Town of Slick inter-cooperative agreement
xi. City of Stroud inter-cooperative agreement
xii. Allen-Bowden Public Schools inter-cooperative agreement
xii. Bristow Public Schools inter-cooperative agreement
xiv. Depew Public Schools inter-cooperative agreement
xv. Drumright Public Schools inter-cooperative agreement
xvi. Kellyville Public Schools inter-cooperative agreement
xvii. Kiefer Public Schools inter-cooperative agreement
xviii. Gypsy Public Schools inter-cooperative agreement
xix. Lone Star Public Schools inter-cooperative agreement
xx. Mannford Public Schools inter-cooperative agreement
xxi. Mounds Public Schools inter-cooperative agreement
xxii. Oilton Public Schools inter-cooperative agreement
xxiii. Pretty Water Public School inter-cooperative agreement
xxiv. Sapulpa Public Schools inter-cooperative agreement
xxv. Bristow Fire Department inter-cooperative agreement, D2
xxvi. Bristow Fire Department inter-cooperative agreement, D3
xxvii. Depew Fire Department inter-cooperative agreement
xxviii. Oilton Fire Department inter-cooperative agreement
xxix. Olive Fire Department inter-cooperative agreement, D2
xxx. Olive Fire Department inter-cooperative agreement, D3
xxxi. Slick Fire Department inter-cooperative agreement
xxxii. 146th Street Rural Road Improvement District inter-cooperative agreement
xxxiii. 231st Drive Rural Road Improvement District inter-cooperative agreement
xxxiv. 299th West Avenue Rural Road Improvement District inter-cooperative agreement
xxxv. Edgewater Estates Rural Road Improvement District inter-cooperative agreement
xxxvi. Grant Street Rural Road Improvement District inter-cooperative agreement
xxxvii. Mose Meadows Rural Road Improvement District inter-cooperative agreement
xxxviii. Sunrise Rural Road Improvement District inter-cooperative agreement
xxxix. West Teel Rural Road Improvement District inter-cooperative agreement
xl. Rural Water District #5 inter-cooperative agreement
xli. Sapulpa Chamber Foundation inter-cooperative agreement
xlii. A-1 Refuse
xliii. Air Comfort, Inc. Maintenance agreement
xliv. American Welding Supply, Inc. service agreement
xlv. B&C Business Products contract
xlvi. Brooks Jeffrey Marketing, Inc. annual website hosting renewal
xlvii. Buy Board Cooperative Purchasing Agreement
xlviii. CINTAS service agreement
xlix. Creek County Home Finance Authority Lease Agreement
l. Castlecom Monthly Managed Services Agreements for All Departments
li. Global 7 Testing Solutions Oklahoma, LLC FMCSA Program agreement Comm
lii. Global 7 Testing Solutions Oklahoma, LLC FMCSA Program agreement D1
liii. Global 7 Testing Solutions Oklahoma LLC FMCSA Program agreement D2
liv. Global 7 Testing Solutions Oklahoma LLC FMCSA Program agreement D3
lv. Guy Engineering independent contractor agreement (on-call services)
lvi. Houston-Galvaston Area Council (HGAC) Cooperative Purchasing Agreement
lvii. Intergovernmental Cooperative Purchasing Agreement with NPPGov
lviii. The Interlocal Purchasing System Cooperative Purchasing Agreement
lix. KellPro Software and Service agreement
lx. KellPro Inventory Tracking agreement
lxi. KellPro District #1 Service and Software agreement
lxii. KellPro District #2 Service and Software agreement
lxiii. KellPro District #3 Service and Software agreement
lxiv. National Cooperative Purchasing Alliance
lxv. Omnia Partners Cooperative Purchasing Agreement
lxvi. OTIS Service contract - Collins Building
lxvii. OTIS Service contract - Courthouse
lxviii. OTIS Service contract - Sheriff's Office
lxix. Patriot Security Systems service agreement - District #1
lxx. Quadient Leasing USA, Inc.
lxxi. Sourcewell Cooperative Purchasing Agreement
lxxii. Standley Systems Copier Contract
lxxiii. USDA Wildlife Service Agreement
lxiv. Welch State Bank Lease Purchase Agreement
b. County Clerk's Office:
i. CastleCom monthly managed services contract
ii. CSG Forte Payments, Inc. agreement
iii. KellPro software and service agreement
iv. Quadient Leasing USA, Inc. agreement
v. Standley Systems LLC contract
c. Treasurer's Office:
i. Dynamic Recruiting Specialist, LLC contract
ii. Gster Cleaning contract
iii. JRW, Inc. dba Financial Equipment Company contract
iv. LexisNexis Risk Solutions contract
v. Quadient Leasing USA, Inc.
vi. State of Oklahoma Automated Fleet Fueling Management System contract
vii. SumnerOne copier/printer maintenance agreement
viii. TM Consulting, Inc. contract
d. Assessor's Office:
i. AF3 Technical Solutions website and email agreement
ii. Carol Parrett dba Dirt Road Data
iii. Dynamic Recruiting Specialist, LLC
iv. Just Appraised deed data entry service agreement
v. KellPro software and service agreement
vi. LandMark GSI, Inc. Website Hosting Agreement
vii. JD Oasis, LLC independent contract agreement
viii. Total Assessment Solutions Corp. (TASC) Contract for Services
e. Health Department:
i. Ascension/St. John Sapulpa, Inc.
ii. Cleaning in Sapulpa and Bristow
iii. Digi SmartSense, LLC Healthcare Monitoring Agreement
iv. KellPro Financial Agreement
v. Mark Cromwell employment contract
vi. The Meadows Center for Opportunity, Inc. Shredding Agreement
vii. Metro Security Alarm Services Agreement
viii. Metro Termite and Pest Control contract
ix. Quadient Leasing USA, Inc.
x. R. K. Black, Inc. copier services agreement
xi. Shoemaker Air Conditioning contract
xii. Standley Systems contract
xiii. VIP Voice Services renewal
xiv. Wilson, Dotson, & Associates, P.L.L.C., CPA
f. Fair Board
i. American Waste Control Ratification
ii. EDJE Web and Design
iii. Gladstone, Inc. Service Plan
g. Sheriff's Office:
i. Bristow Public Schools Education contract
ii. Canadian County Juvenile Detention contract
iii. Cherokee County Juvenile Detention contract
iv. Cherokee Nation Juvenile Detention contract
v. Community Works Juvenile Detention contract
vi. Craig County Juvenile Detention contract
vii.Delaware County Juvenile Detention contract
viii. Garvin County Juvenile Detention contract
ix. Lincoln County Juvenile Detention contract
x. Mayes County Juvenile Detention contract
xi. Murray County Juvenile Detention contract
xii. Muscogee County Juvenile Detention contract
xiii. Muscogee (Creek) Nation Intergovernmental Cooperative Detention agreement
xiv. Office of Juvenile Affairs (OJA) Juvenile Justice contract
xv. Okfuskee County Juvenile Detention contract
xvi. Okmulgee County Juvenile Detention contract
xvii. Osage County Juvenile Detention contract
xviii. Ottawa County Juvenile Detention contract
xix. Pawnee County Juvenile Detention contract
xx. Payne County Juvenile Detention contract
xxi. ACS - Advanced Coper Systems Order agreement
xxii. AMS - Alcohol Monitoring System, Inc. - SO
xxiii. Airco Service -SO
xxiv. Airco Service - JJC
xxv. Benchmark Commissary Services agreement
xxvi. Benchmark Full Food Services agreement
xxvii. CastleCom Office 365 email subscription and renewal agreement
xxviii. CastleCom Monthly Managed Services agreement
xxix. Computer Projects Openfox licensee and maintenance agreement
xxx. Electronic Contracting Company, Inc.
xxxi. Emergency Power Systems, Inc. contract - Jail
xxxii. Emergency Power Systems, Inc. contract - JJC
xxxiii. Firetrol Protection Systems contract - Jail
xxxiv. Firetrol Protection Systems contract - JJC
xxxv. GeoSafe service agreement
xxxvi. KellPro service and software agreement
xxxvii. Kustom Signals, Inc.
xxxviii. Leads Online access agreement
xxxix. LexisNexis Risk Solutions Accurint Virtual Subscription Crime Center agreement
xl. Lighthouse Web Design and Marketing contract
xli. M & M Micro iSoms software support agreement
xlii. NCIC - Network Communications International Corp. dba NCIC Inmate Communications
xliii. Quadient Leasing USA service agreement
xliv. Show, Inc. shredding services agreement
xlv. Turnkey Health Clinics contract
xlvi. US Marshal Detention contract
h. Election Board
i. KellPro financial agreement
ii. OMECORP Genisis Business Systems maintenance agreement
iii. Patriot Security Systems, Inc. service agreement
iv. Quadient/Mail Finance Postage Meter Equipment and Postage Agreement
v. Show, Inc shredding services agreement
vi. Standley Systems Maintenance agreement
12. Discussion and possible action on signing resolution identifying county requisitioning officers for fiscal year.
13. Discussion and possible action on signing resolution identifying county receiving officers for fiscal year.
14. Discussion and possible action to consider signing resolution certifying the election results for Creek County held on June 18, 2024.
15. Discussion and possible action to consider using $407.00 of deductible funds to pay for sheriff deputy vehicles which received hail damage from the storm that occurred on May 21, 2024 - on May 6, 2024, there was a balance of $16,498.43 remaining.
16. Discussion and possible action to direct the Creek County Treasurer to credit the Creek County Election Board General Fund Personal Services account with any reimbursement that may come from entities calling elections, such as municipalities and school districts, for reimbursement for overtime pay for election workers during the fiscal year 2024-2025, as per Title 62 O.S.§335, and procedures implemented by the State Auditor's Office.
17. Discussion and possible action to direct the Creek County Treasurer to credit the Creek County Court Clerk Payroll (PFCC) Fund Personal Services account with any Personal Services account with any monies received by the Creek County Court Clerk during the fiscal year 2024-2025 as per Title 62, Section 335 of the Oklahoma Statutes, and procedures implemented by the State Auditor's Office.
18. Discussion and possible action to direct the Creek County Treasurer to credit the Creek County General Government Maintenance and Operation fund (0001-1-2000-2005/R2) with funds from the Creek County Court Clerk's Office fund for any reimbursement of utility payments that come due during the fiscal year 2024-2025, as per Title 62 O.S.§335, and procedures implemented by the State Auditor's Office.
19. Discussion and possible action to consider renewing, ratifying, and affirming the administration of the Sales Tax resolution of Creek County for the Fire Department Sales Tax.
20. Discussion and possible action consider asking the Creek County Treasurer's Office to Special Apportion Districts 1, 2, 3, and ALL percentages to their salary accounts for County Highway Unrestricted Fund 1102, County Bridge and Road Improvement Fund 1103, and CIRB - MV Collections/SB1888 Fund 1102, pursuant to Resolution 2021-186 for FY 2024-2025.
21. Discussion and possible action on signing resolution designating county depository banks for fiscal year 2024-2025 - Treasurer's Office.
22. Discussion and possible action on signing the Treasurer's Investment Policy for fiscal year 2024-2025 - Treasurer's Office.
23. Discussion and possible action to consider surplus and disposal of equipment for the Creek County Treasurer's Office - Rick Engleman, Treasurer.
24. Discussion and possible action to consider signing a resolution of necessity regarding the condemnation for project J/P 30474(04); CIRB-219C(XXX)RB; Creek County; Parcel 3 and 3.1 (Patricia Donaldson and Bill Donaldson), for District #3.
25. Discussion and possible action to consider approving a utility permit request from Oklahoma Gas & Electric Company to cross West 251st Street South approximately 0.17 mile of the West 251st Street South and Highway 16 junction in District #3.
26. Discussion and possible action regarding the American Rescue Plan 2021 funds directed to Creek County by the federal government.
- Discussion and possible action to consider using ARPA funds on road and bridge projects.
Adjournment - Chairman.
The Board, in its discretion, may allow comments from the public on agenda items and may also limit the duration of any and all comments allowed.
This is to certify that in conformity with the Oklahoma Open Meeting Act a true and correct copy of the above and foregoing Notice was posted at the place of meeting at 8:30 A.M. on the 28 day of July, 2024. A true and correct copy of such Notice was filed in the office of the County Clerk as required by law.
Jennifer Mortazavi
Jennifer Mortazavi
Creek County Clerk
(SEAL)