2024-6-3 Meeting Minutes
June 03, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, June 03, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of May 28, 2024. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Warner and seconded by Whitehouse to approve the Special Meeting minutes of May 31, 2024. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve Transfer $18,523.58 from 1102-6-4300-1110 HWY Salary-D3 HWY FY2023-2024 to 1102-6-4300-1320 HWY Travel-D3 HWY $1,000.00, 1102-6-4300-2005 HWY M&O-D3 HWY $4,523.58 and 1102-6-4300-4110 HWY Capital Outlay-D3 HWY $13,000.00 FY2024; Blanket Purchase Orders #6142 - 6158; Purchase Orders # 2023-2024 911 Phone 183, A T & T, 6857.84, Utilities 184, MERRIFIELD OFFICE SUPPLIES, 51.72, Dispatch office supplies 185, A T & T, 673.22, PHONE & INTERNET SERVICES; ARPA 2021 33, APAC CENTRAL INC, 146076.00, ROAD MATERIALS 34, APAC CENTRAL INC, 149037.00, ROAD MATERIALS 35, APAC CENTRAL INC, 105521.70, ROAD MATERIALS 36, APAC CENTRAL INC, 26404.00, ROAD MATERIALS; Drug Court 24, Goforth, Andrew, 403.00, TRAVEL REIMBURSEMENT; General 3265, PRESCOTT, CARL E., 3597.30, PAYROLL 3266, CINTAS CORPORATION NO 2, 17.38, Supplies 3267, PATRIOT SECURITY SYSTEMS INC, 16.00, SERVICE 3268, O G & E, 154.62, UTILITIES 3269, Sams Club Direct, 242.68, Supplies 3270, MERRIFIELD OFFICE SUPPLIES, 1140.72, FURNITURE 3271, MERRIFIELD OFFICE SUPPLIES, 328.92, Supplies 3272, FIZZ-O WATER COMPANY, 33.80, BOTTLED WATER 3273, MERRIFIELD OFFICE SUPPLIES, 160.16, Furniture 3274, POSTMASTER, 13000.00, POSTAGE 3275, Dirt Road Data, 1188.00, Professional Service 3276, MERRIFIELD OFFICE SUPPLIES, 394.93, EQUIPMENT 3277, HUDSON PLUMBING HEATING AIR CONDITIONING INC, 505.00, Labor & Materials 3278, AIR COMFORT INC, 834.00, PARTS AND LABOR 3279, COX BUSINESS, 325.88, Utilities 3280, COX BUSINESS, 1197.81, Utilities 3281, Elder Water Consulting Inc, 165.00, SUPPLIES AND SERVICE 3282, Simply Scentsational, 192.00, AIR FRESHENERS 3283, A & M ELECTRIC INC, 1305.66, PARTS AND LABOR 3284, COX BUSINESS, 115.31, UTILITY 3285, Waste Management Of Tulsa, 193.61, UTILITY 3286, Waste Management Of Tulsa, 339.58, UTILITY 3287, SHOW INC., 40.00, RECYCLE SERVICE 3288, Quadient Leasing USA Inc, 700.00, SUPPLIES 3289, GOOD SHEPHERD EPISCOPAL CHURCH, 225.00, Rent 3290, COX BUSINESS, 37.77, SERVICE 3291, O G & E, 54.52, UTILITY 3292, THREE AMIGOS LAWN AND LAND SERVICES LLC, 625.00, LANDSCAPING SERV 3293, MERRIFIELD OFFICE SUPPLIES, 239.13, SUPPLIES 3294, BRISTOW TIRE & AUTO SERVICE, 68.00, TIRES/REPAIRS/DEPUTY CARS 3295, SPECIAL-OPS UNIFORMS, 646.72, AWARDS 3296, Midtown Auto & Diesel Repair Inc, 96.90, CCSO VEHICLE REPAIRS 3297, BRISTOW TIRE & AUTO SERVICE, 679.88, TIRES/DEPUTY CARS 3298, WESTLAKE ACE HARDWARE OK-020, 26.58, VEHICLE ACCESSORIES 3299, T-MOBILE USA INC LAW ENFORCEMENT RELATIONS FINANCE, 115.00, GPS 3300, BRISTOW TIRE & AUTO SERVICE, 53.75, OIL CHANGES 3301, I CARE AUTO GLASS & PARTS, 1100.00, Vehicle Upfit 3302, Simply Scentsational, 36.00, AIR FRESHENERS 3303, CINTAS CORPORATION NO 2, 45.00, SERVICE 3304, O G & E, 1152.31, UTILITIES; Health 403, SMITH, BETH, 90.72, TRAVEL 404, DAVIS, SHERRIE D., 201.00, TRAVEL 405, Waste Management Of Tulsa, 140.60, Utilities 406, METRO TERMITE AND PEST CONTROL, 480.00, PEST CONTROL 407, O G & E, 550.61, Utilities 408, ST JOHN SAPULPA, 200.00, MEDICAL SERVICE 409, ATWELL ROOFING CO INC, 1200.00, Repair 410, ATWELL ROOFING CO INC, 1500.00, Repair; Highway 1616, LOCKE SUPPLY, 43.88, SUPPLIES 1617, CREEK CO RURAL WATER D#2, 218.03, WATER BILL 1618, ATLINK SERVICES LLC, 324.95, SERVICE CONTRACT 1619, Capital One, 320.92, SUPPLIES 1620, WELDON PARTS-TULSA, 29.00, PARTS/SUPPLIES 1621, HUGHES, SCOTT, 1500.00, SERVICE 1622, O'REILLY AUTO PARTS, 99.25, PARTS/SUPPLIES 1623, DRUMRIGHT UTILITIES, 92.90, Utilities 1624, Republic Services #789, 188.53, SERVICE 1625, Capital One, 57.60, SUPPLIES; Hwy-ST 652, CHARLIE'S AUTOMOTIVE SERVICE, 80.00, Repairs 653, DIRECT DISCOUNT TIRE, 1152.36, Tires; Jail-ST 992, Advantage Laundry Systems, 49956.84, Laundry Service 993, WESTLAKE ACE HARDWARE OK-020, 9.49, CCJ MAINTENANCE 994, WESTERN FIRE PROTECTION, 650.00, SPRINKLER HEADS 995, BOB BARKER CO INC, 465.63, REPAIRS/JAIL 996, JC MECHANICAL, 344.50, AIR CONDITIONER 997, Waste Management Of Tulsa, 744.09, TRASH SERVICE 998, ADVANCED AUTO PARTS, 54.26, CCJ MAINTENANCE 999, RED ROCK FOOD EQUIPMENT LLC, 75.00, Ice Machine; Juv Dent-ST 653, WINDSHIELDS PLUS, 160.00, WINDSHIELD 654, A T & T, 1243.08, PHONE & INTERNET SERVICES 655, DISH NETWORK, 128.01, CABLE; Mental Health 58, CALVIN-KOCH, VICKI, 1000.00, CONTRACT LABOR 59, DISTRICT ATTORNEYS COUNCIL #24, 1000.00, CONTRACT LABOR 60, SMITH, LISA ANN, 550.00, CONTRACT LABOR 61, Smith, Ed Jr, 1650.00, CONTRACT LABOR 62, UNDERWOOD, CHRISSIE, 1650.00, CONTRACT LABOR 63, Hake, Kelly, 333.00, TRAVEL REIMBURSEMENT 64, UNDERWOOD, CHRISSIE, 409.23, TRAVEL REIMBURSEMENT; Planning/Zoning 67, QUADIENT FINANCE USA INC, 500.00, POSTAGE; Resale 420, Holiday Inn Express - Ardmore, 98.00, LODGING 421, OSU-CTP, 65.00, TRAINING 422, Harvey, Rebecca, 298.15, TRAVEL 423, Harvey, Rebecca, 100.96, MEALS 424, OSU-CTP, 40.00, TRAINING; RFD-ST 93, TAKE TEN TIRE & SERVICE, 4288.54, Repairs; Use-ST 24, ANCHOR STONE COMPANY, 16565.72, ROAD MATERIAL. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to pass for one week until 6-10-24 discussion and possible action to make application to the State OMES for SQ781 Mental Health and Substance Abuse funds for Lifegate Ministries. Kevin Day, Representative for Lifegate Ministries addressed the board and presented an amended application. This would help assist in their recovering capital program for substance abuse and or co-occurring substance abuse. There was discussion from Mortazavi that this would be a sponosored grant much like the opioid one, the county seen a couple of months ago. I have reached out to the Auditor's Office for additional guidance on the account. I have not been able to research fully the counties responsibility requirements, as the county would be handling the grant and the reporting process. I would like to have further discussion with legal and the auditor's before we proceed. Warner addressed concerns with no response with ODMH on questions about TurnKey submission on behalf of the Sheriff's Office. Bret Bowling, Sheriff could not comment on item, as he has not received any update. Warner stated I would assume this submission would be an alternative bid for the monies. The Board stated we have some research to still do before a decision can be made, Stephens stated I would like to pass this out one week. Mortazavi asked Day if the application deadline was extended. Day stated yes, until the end of June. But they would like the application as soon as possible. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to accept Bid#24-19 Commonly Used Items for fiscal year 2024-2025 and award to Merrifield Office Supply due to overall best bid of requested items. The second-best bid was B&C Business Products. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to accept Bid#24-20 Ballot Printing for the Election Board for fiscal year 2024-2025 and review for award. Bids submitted by Midwest Printing and Royal Printing. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Whitehouse to award Bid#24-20 Ballot Printing for Election Board to Midwest Printing. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to accept Bid#24-21 3 Month Asphalt and Emulsion Products and Services and pass for two weeks until 6-17-24 to review. Bids submitted by Tulsa Asphalt LLC, Wright Asphalt Products, Millennial Asphalt, Coastal Energy Corp., Apac-Central Inc., Apac-Central dba Dunham's Asphalt Services, Vance Brothers Inc., Logan County Asphalt Company, Ergon Asphalt and Emulsions, Cowboy Asphalt, and Asphalt and Fuel Supply Inc. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to accept Bid#24-22 6 Month Bridge and Highway Materials and Professional Services and pass for two weeks until 6-17-24 to review. Bids submitted by Leo Hicks Creosoting Co. Inc., Sunbelt Equipment & Supply Inc., Dub Ross Company Inc., Xcessories Squared and Development and Manufacturing Inc., Advanced Workzone Services LLC, Cowboy Asphalt, Tulsa Asphalt LLC, Ted C Carter Trucking, Banks & Son Trucking, Greenhill Materials, The Railroad Yard Inc., Anchor Stone Company, Johnny Carr Grading & Bulldozing Inc., Stewart Stone, Quapaw Co., Logan County Asphalt Co., Apac Central Inc., Wilson Culverts Inc., Shuterra, Watkins Sand Co., Fensco Inc., Mike Wofford Trucking & Grading LLC. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to award Project#CJ0187-4/23/24 Replace HVAC Unites #4 & #7 at the Creek County Justice Center to AirCo Services Inc., in the amount of $82,940.09, to be paid by the Creek County Public Facilities Authority, which was approved on 4/25/24. Stephens discussed the purchasing procedures being different for the public facilities, we are able to obtain quotes and didn't have to let for bid on the item. Stephens stated there are six units that need replaced at the jail, we are able to do two now. Quotes submitted by AirCo Services Inc., Dowd Heat & Air and JC Mechanical. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to sign Resoltuion#2024-68 surplussing a 2004 Nomad Rampage 270 Command Post Trailer INV#EM-348-03, Serial#1SN200M274C000921 that was transferred from the Sheriff's Office to Emergency Management and Resolution#2024-68A disposing of the same to Bristow Police Department. Stephens stated that the command post is not being utilized by Emergency Management, with the other equipment they can utilize. The Bristow Police Department expressed interest and are in need of it. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-69 directing the Creek County Treasurer to credit the Opioid Abatement Settlement, CVS-sub-department fund 1251-3-6703-2005 with a check from Milestone & Company LLC, in the amount of $38,133.51, as Pre-Appeal Allocation to Entity, minus 15% for the Attorney Fees, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-70 directing the Creek County Treasurer to credit the Opioid Abatement Settlement, Walgreens-sub-department fund 1251-3-6705-2005 with a check from Milestone & Company LLC, in the amount of $73,792.51, as Pre-Appeal Allocation to Entity, minus 15% for the Attorney Fees, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-71 directing the Creek County Treasurer to credit the Opioid Abatement Settlement, Wal-Mart-sub-department fund 1251-3-6706-2005 with a check from Milestone & Company LLC, in the amount of $300,037.10, as Pre-Appeal Allocation to Entity, minus 15% for the Attorney Fees, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from ONE Gas Inc. per County Specs for natural gas pipeline by boring, size of line ¾" to cross S. 36th W. Avenue approximately 2.09 miles S. & 1.48 miles W. of Jct. US 75 & US 44, further described as 1014' S. of the N.E. corner of Section 9, T18N, R12E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No updates at the time. (1) No Road or Bridge projects at this time.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:53 a.m. to adjourn and meet again on 6-10-24. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.