2024-7-8 Meeting Minutes
July 08, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, July 08, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Vice-Chairman, Whitehouse. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of July 01, 2024. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve Monthly Appropriations; June Monthly Reports from District Attorney, County Clerk, Election Board, Health Department, Treasurer, and Sheriff; Transfer $5,832.51 from 7205-1-1900-2005 Law Library District Attorney FY2023-2024 to 7205-1-1900-2005 Law Library District Attorney FY2025; $41,104.20 from 1102-6-4000-2005 M&O-ALL Commissioners FY2024-2025 to 1102-6-4000-1110 Salary-ALL Commissioners FY2025; Error Correction $3,180.00 from 1226-2-0400-2005/SSF2 M&O Sheriff FY2024-2025 to 1229-2-0400-1110 Trash Cop Payroll Sheriff FY2025; $1,176.00 from 1226-2-0400-2005/SSF2 Sheriff FY2024-2025 to 1526-2-0400-1110 OK HWY Safety Grant Sheriff FY2025; Blanket Purchase Orders #465 - 659; Purchase Orders #2023-2024 ARPA 2021 Infrastructure 5755 Sapulpa Digging, Inc. 109600.00; PROFESSIONAL SERVICES 1921 GUY ENGINEERING 2095.98; CBRI CONCRETE 6585 REMPEL'S ROCK N READY MIX INC 915.00; CULVERT PIPE 6515 DUB ROSS COMPANY 13756.80; CYLINDER RENTAL 6213 Lampton Welding Supply 239.12; MATERIAL 5005 APAC CENTRAL INC 2833.33; SUPPLIES 3573 T H ROGERS LUMBER CO 135.62; 6323 T H ROGERS LUMBER CO 41.98; TITLE SEARCH 6563 UNION-CREEK ABSTRACT 200.00; Fair Board WATER BILL 6345 CREEK CO RURAL WATER D#3 154.00; General CCSO VEHICLE REPAIRS 6343 Midtown Auto & Diesel Repair Inc 451.38; FUEL/DEPUTY CARS 6297 COMDATA INC 13771.56; JANITORIAL 4391 Trout, Darrel 300.00; 5137 M W PROKLEAN OF OKLAHOMA 320.00; LANDSCAPING SERV 5724 THREE AMIGOS LAWN AND LAND SERVICES LLC 625.00; Professional Service 6521 Mold Busters USA LLC 1450.00; RENEWAL FEES 344 Sams Club Direct 110.00; Rent 5303 CITY OF BRISTOW 3250.00; SERVICE 4394 COX BUSINESS 375.21; 5015 COX BUSINESS 37.77; 6326 Verizon Wireless 160.04; Supplies 6584 Lampton Welding Supply 18.48; SUPPLIES 6328 CINTAS CORPORATION NO 2 81.97; 6557 AMAZON.COM 775.94; 6564 MERRIFIELD OFFICE SUPPLIES 159.80; 6605 MERRIFIELD OFFICE SUPPLIES 150.16; Surveillance System 6344 GUARDIAN ALLIANCE TECHNOLOGIES INC 65.00; Tolls 6332 OTA PIKEPASS CENTER 23.50; TRAVEL 6087 Dawson, Stacey 486.20; 6088 Toothman, Olivia 180.63; 6158 TROUT, CHRISTINE 82.81; UTILITIES 4388 O G & E 279.08; 6596 O G & E 1901.70; Vehicle Upfit 4878 AUTO DEFINITIONS OF CLAREMORE INC 7254.00; WATER 4255 FIZZ-O WATER COMPANY 8.95; 6292 FIZZ-O WATER COMPANY 9.00; Health JANITORIAL 5925 HOMETOWN JANITORIAL SERVICES 1450.00; LAWN CARE 5901 MARK CROMWELL 750.00; SERVICE 6510 Pro Steam Carpet Cleaning 950.00; 6604 Shoemaker Mechanical 184.74; TRAVEL 2808 MCFARLAND, MARCELLA 159.46; 5896 Kayla McElroy 242.54; 5908 ALFORD, ALMETRICE 270.68; 5934 Kelly Amanda 144.72; 5959 DAVIS, SHERRIE D. 423.71; 5960 Talley, Robert 251.59; 6569 Brannam, Jerina 144.05; Utilities 5346 O G & E 1344.13; 5936 CITY OF BRISTOW 146.94; 5939 Waste Management Of Tulsa 140.60; VACCINATIONS 5918 SANOFI PASTEUR INC 2717.63; Highway OFFICE SUPPLIES 5930 UniFirst Holdings Inc 106.50; PARTS & SUPPLIES 6335 CROW BURLINGAME CO. 671.73; 6595 CROW BURLINGAME CO. 230.52; PARTS/SUPPLIES 5903 JOHN DEERE FINANCIAL 93.96; 5905 Amazon Capital Services 209.60; ROAD MATERIAL 6576 APAC CENTRAL INC 4195.89; SUPPLIES 5906 Capital One 110.78; 6238 Capital One 125.78; 6299 ADVANCED WORKZONE SERVICES 734.22; Tolls 3309 OTA PIKEPASS CENTER 4.00; TRASH 5928 AMERICAN WASTE CONTROL INC 60.00; TRASH SERVICE 6223 GREEN ENVIRONMENTAL SERVICES LLC 88.28; UNIFORM 6244 UniFirst Holdings Inc 675.43; Utilities 6142 DRUMRIGHT UTILITIES 68.36; Hwy-ST ASPHALT 6234 TULSA ASPHALT LLC 3574.20; EMULSIONS 6083 ERGON A & E INC 1820.83; EQUIPMENT 6163 ROUTE 66 TRAILER SALES 1960.00; OIL, HYD FLUID & GREASE 6516 Petrochoice Dynamo LLC 555.00; PARTS 5690 Amazon Capital Services 33.80; 6198 WARREN CAT 2195.48; 6290 YELLOWHOUSE MACHINERY 3094.00; 6530 CROWN AUTO WORLD BRISTOW 39.99; Parts & Labor 5511 P&K EQUIPMENT 433.34; PARTS & REPAIR 6247 P&K EQUIPMENT 661.20; PARTS & SUPPLIES 2775 CHEROKEE HOSE & SUPPLY INC 156.69; 3432 BATTERY OUTFITTERS, INC 264.64; 4358 FLEET PRIDE 105.72; 4761 CROW BURLINGAME COMPANY 8.49; 4864 NAPA AUTO PARTS 1875.98; 4874 ATWOODS 441.18; 5713 WELDON PARTS-TULSA 886.90; 6208 O'REILLY AUTO PARTS 87.93; PIKE PASS 6221 OKLAHOMA TURNPIKE AUTHORITY 16.86; SUPPLIES 6601 CHEROKEE HOSE & SUPPLY INC 30.33; Tires 6528 DIRECT DISCOUNT TIRE 1796.00; Jail-ST FUEL/JAIL TRANSPORTS 6342 COMDATA INC 2296.32; RENTAL 4557 BRADY INDUSTRIES OF KANSAS LLC 169.95; UNIFORM & ACCESSORIES 6106 BAYSINGERS UNIFORMS AND EQUIPMENT 1403.00; Juv Dent-ST Fuel 4258 COMDATA INC 581.81; PARTS 6578 SPRINGDALE TRACTOR CO. 442.61; TRAINING/TRAVEL 6540 VISA/AMERICAN HERITAGE BANK 110.00; Mental Health CONTRACT LABOR 57 CALVIN-KOCH, VICKI 1000.00; 59 DISTRICT ATTORNEYS COUNCIL #24 1000.00; 61 SMITH, LISA ANN 550.00; 63 Smith, Ed Jr 1650.00; 65 UNDERWOOD, CHRISSIE 1650.00; Planning/Zoning NEWSPAPER PUBLICATIONS 6082 SAPULPA DAILY HERALD 110.48; POSTAGE 5001 QUADIENT FINANCE USA INC 500.00; Resale FUEL 5407 COMDATA INC 194.01; IT Support 5411 TM CONSULTING INC 1595.00; JANITORIAL 5398 Gster Cleaning 750.00; RFD-ST EQUIPMENT 5886 DAVENPORT FIRE EQUIPMENT SALES & SERVICE LLC 6964.00; Repairs 4068 Banner Fire Equipment Inc 12111.83; SUPPLIES 4427 SOS Fire Equipment LLC 1054.32; SH Commissary Commissary 5946 BENCHMARK GOVERNMENT SOLUTIONS LLC 9234.56; Trash Cop TRASH SERVICE 5974 AMERICAN WASTE CONTROL INC 16600.00; Use-ST ROAD MATERIAL 6532 ANCHOR STONE COMPANY 24422.80; 2024-2025 911 Phone ANNUAL LICENSE 337 Computer Projects Of Illinois Inc 396.00; SUBSCRIPTION RENEWAL 373 Geosafe Inc 14999.00; Utilities 375 A T & T 6857.84; 377 CIMARRON TELEPHONE COMPANY 193.23; 417 A T & T 1467.10; General ANNUAL DUES 357 CODA 1200.00; ANNUAL LICENSE 353 Leads Online 3961.00; 387 KELLPRO COMPUTER SOLUTIONS 3423.00; BRAKES/ROTORS 378 Midtown Auto & Diesel Repair Inc 385.44; LEASE 413 Quadient Leasing USA Inc 327.00; MONTHLY CHARGES 404 COX BUSINESS 324.29; OIL CHANGES 346 Midtown Auto & Diesel Repair Inc 96.90; Rent 419 CITY OF BRISTOW 6600.00; 436 Straydog Storage 170.00; SOFTWARE 433 KELLPRO COMPUTER SOLUTIONS 4476.00; SOFTWARE/SERVICE AGREEMENTS 371 M & M MICRO SYSTEMS INC 3333.33; TIRE REPAIRS 430 BRISTOW TIRE & AUTO SERVICE 15.00; TRAINING REGISTRATION 364 ACE INTERDICTION TACTICS LLC 379.00; 372 GLOCK PROFESSIONAL INC 250.00; 422 LEXISNEXIS RISK SOLUTIONS 2000.00; Utilities 340 ONE NET 470.00; 348 COX BUSINESS 115.31; 386 ONE NET 640.00; 418 O G & E 6766.29; UTILITIES ELECTRIC SERVICE 385 O G & E 1178.66; UTILITY 344 CITY OF BRISTOW 76.75; 345 Waste Management Of Tulsa 339.58; 363 Waste Management Of Tulsa 193.61; WINDSHIELD 343 WINDSHIELDS PLUS 85.00; Health SERVICE 402 Digit Smart Sense, Llc 194.40; 405 Digit Smart Sense, Llc 180.00; Highway PAYMENT 185 OTA PIKEPASS CENTER 2.10; SERVICE 359 KELLPRO COMPUTER SOLUTIONS 2421.00; SOFTWARE 178 KELLPRO COMPUTER SOLUTIONS 2964.00; Jail-ST Maintenance 113 WESTLAKE ACE HARDWARE OK-020 17.44; 160 ATWOODS 59.89; Network Services 424 COX BUSINESS 2184.86; SERVICE AGREEMENT 366 ELECTRONIC CONTRACTING COMPANY 15000.00; SOFTWARE/SERVICE AGREEMENTS 365 M & M MICRO SYSTEMS INC 3333.33; TRASH SERVICE 416 Waste Management Of Tulsa 744.09; UTILITIES WATER 349 SAPULPA RURAL WATER CO 38.00; 362 SAPULPA RURAL WATER CO 3218.60; VEHICLE PARTS 212 ADVANCED AUTO PARTS 58.24; Juv Dent-ST SOFTWARE/SERVICE AGREEMENTS 382 M & M MICRO SYSTEMS INC 3333.34; UTILITIES WATER 380 CITY OF BRISTOW 385.62; ML Fee POSTAGE MACHINE FEE 411 Quadient Leasing USA Inc 738.48; Resale Supplies 397 MERRIFIELD OFFICE SUPPLIES 9.14; RFD-ST BANK PAYMENT 408 ARMSTRONG BANK 21064.26; 409 WELCH STATE BANK 32257.91; RM&P IT Support 412 CASTLECOM LLC 18948.00; SOFTWARE 432 KELLPRO COMPUTER SOLUTIONS 40570.84. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Claim Service Agreement with Mount Claims Service, LLC dba Paramount Claims for administration of insurance claims of the County and identifying a County point of contact for the same designating first point of contact Dana Logsdon, Deputy Commissioner and second point of contact Jennifer Mortazavi, County Clerk and approving $12,500.00 for TPA Services 2024-2025 and setup fee. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to approve and/or renewal of the following contracts for the 2024-2025 fiscal year Commissioners Corps of Engineers Inter-Cooperative Agreement, Freedom Hill Fire Department Inter-Cooperative Agreement, Olive Public Schools Inter-Cooperative Agreement, and Silver City Fire Department Inter-Cooperative Agreement, Resolution#2024-113 Ratification of Patriot Security Systems Service Agreement District #2; Sheriff Resolution#2024-112 Ratification of Flock Group Inc., for Flock Safety Cameras; Election Board ProKlean of Oklahoma Service Agreement, Stray Dog Storage Unit Agreement; County Clerk TM Consulting Annual Software License and Maintenance Agreement. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to accept Report of Conference between bridge owner and bridge inspector consultant for Invoice No. 2415B 02-24 for Creek County. Stephens stated Bridge NBI01619 Over Polecat Creek is an old pony trust out by 161st, I have been working with Muscogee Creek Nation on a grant to help replace this bridge. And Bridge NBI03716 over Rowland Creek both are in poor condition. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-114 surplussing a HP LN2311 Monitor Serial#6GCM5071ZJ for the County Clerk's Office and Resolution#2024-114A disposing of the same to be junked. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-115 directing the Creek County Treasurer to credit the Creek County Sheriff's Service Fee Account 1226-2-0400-2005/SSF7 with funds from ACCO in the amount of $5,341.92 from ACCO as reimbursement for hail damage to a sheriff vehicle due to a storm, which occurred May 21, 2024, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from Creek County Rural Water District #2 per County Specs for water service line by boring 38' ditch to ditch, size of casing 4 1" lines, size of casing 4" to cross W. 86th St. S. (Canyon Road) approximately W. of S. 49th W. Ave & W. 86th St. S. (Canyon Road), further described as 4,065' W. of the S.W. corner of Section 17, T18N, R12E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse at 9:32 a.m. to enter into Executive Session pursuant to 25 O.S. § 307(B)(4) to discuss with counsel all aspects of pending litigation, including upcoming settlement conference in Charla White, f/k/a Long, individually and on behalf of the Estate of Perrish Ni-Cole White v. Bret Bowling, et al., Case No. 22-cv-139-CVE-SH, filed in Northern District of Oklahoma, on the advice of and at the request of counsel. Public disclosure of these confidential communication would seriously impair the ability of the Board and its attorney to properly process and defend itself in litigation. Counsel may appear telephonically. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: NO DISCUSSION on Possible Executive Session pursuant to 25 O.S. § 307(B)(4) to discuss with counsel all aspects of pending litigation, including upcoming settlement conference in Charla White, f/k/a Long, individually and on behalf of the Estate of Perrish Ni-Cole White v. Bret Bowling, et al., Case No. 22-cv-139-CVE-SH, filed in Northern District of Oklahoma, on the advice of and at the request of counsel. Public disclosure of these confidential communication would seriously impair the ability of the Board and its attorney to properly process and defend itself in litigation. Counsel may appear telephonically. Stephens stated this was done with Item #13.
Item #15: Motion was made by Stephens and seconded by Whitehouse at 10:12 a.m. to come out of Executive Session. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: NO DISCUSSION/NO ACTION on possible vote on actions related to pending litigation in Charla White, f/k/a Long, individually and on behalf of the Estate of Perrish Ni-Cole White v. Bret Bowling, et al., Case No. 22-cv-139-CVE-SH, filed in Northern District of Oklahoma, with counsel.
Item #17: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update. (1) No Road or Bridge projects at this time.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:14 a.m. to adjourn and meet again 7-15-24. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.