2024-11-4 Meeting Minutes
November 04, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, November 04, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Warner to approve the minutes of October 28, 2024 noting Item #15 amount for project from $108,000.00, per stated amount during meeting to the quoted price of $101,332.00. The encumbered purchase order reflects the correct amount for project. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve Monthly Appropriations; Error Correction $525.00 from 1226-2-0400-2005 SSF2/M&O Sheriff FY2024-2025 to 1229-2-0400-1110 Trash Cop Sheriff FY2025; Transfer $22,962.25 from 1102-6-4300-1110 Salary HWY-D3 FY2024-2025 to 1102-6-4300-1320 Travel HWY-D3 $2,000.00, 1102-6-4300-2005 M&O HWY-D3 $5,962.25 and 1102-6-4300-4110 Capital Outlay HWY-D3 $15,000.00 FY2025; Final Status Report for Olive Volunteer Fire Department; Comdata Inc. Contract for District #1; Blanket Purchase Orders #2600 - 2659; Purchase Orders #2024-2025 911 Phone Utilities 2546 A T & T 474.00; 2561 CIMARRON TELEPHONE COMPANY 192.57; ARPA 2021 Infrastructure 2114 BEYTCO INC 94107.19; CBRI ROAD MATERIALS 2005 SWH CONSTRUCTION LLC 22000.00; CH Improv-ST Agreement 2557 CREEK CO PUBLIC FACILITIES 111213.07; Drug Court TRAVEL 14 Goforth, Andrew 177.66; 15 Howard, Andy 156.00; Flood Plain Training 2583 Oklahoma Floodplain Managers Association, Inc. 500.00; General AIR FRESHENERS 2077 Simply Scentsational 36.00; 2179 Simply Scentsational 192.00; BOCC MINUTES 1218 SAPULPA DAILY HERALD 19.60; 2533 SAPULPA DAILY HERALD 468.90; BOTTLED WATER 1768 CULLIGAN OF TULSA 31.50; 2554 FIZZ-O WATER COMPANY 53.70; CCSO VEHICLE REPAIRS 970 Midtown Auto & Diesel Repair Inc 223.91; 2363 Midtown Auto & Diesel Repair Inc 510.00; ELECTION ASSISTANCE 2512 GILLILAND, JOSEPH 480.00; EQUIPMENT 2473 Amazon Capital Services 109.52; EQUIPMENT & SERVICE 1478 Nomad Global Communication Solutions, Inc. 13391.10; Furniture 2451 NATIONAL BUSINESS FURNITURE 1229.30; JANITORIAL 1767 Trout, Darrel 240.00; K-9 CARE 2312 Amazon Capital Services 54.97; LABOR 2387 BARNES, WILLIAM 75.92; LODGING 1420 EMBASSY SUITES NORMAN 384.00; Maintenance 43 WESTLAKE ACE HARDWARE OK-020 66.34; OFFICE SUPPLIES 2564 MERRIFIELD OFFICE SUPPLIES 234.36; 2566 MERRIFIELD OFFICE SUPPLIES 136.75; PARTS AND LABOR 2352 ESI - Elite Systems Inc 1299.76; Professional Service 2294 Dirt Road Data 4149.00; 2567 JD OASIS LLC 56340.00; RADAR RECERTIFICATION 2260 AMERICAN LAW ENFORCEMENT RADAR & TRAINING 870.00; SERVICE 1769 COX BUSINESS 368.99; 2058 COX BUSINESS 37.50; 2192 A-1 REFUSE 7.50; 2209 PATRIOT SECURITY SYSTEMS INC 16.00; Supplies 2366 NASCO 399.98; SUPPLIES 1441 Amazon Capital Services 74.87; 2304 MIDWEST PRINTING 495.66; 2316 Amazon Capital Services 113.31; 2544 MERRIFIELD OFFICE SUPPLIES 37.49; TEMPORARY EMPLOYEE 2214 DYNAMIC RECRUITING SPECIALIST 895.00; 2215 DYNAMIC RECRUITING SPECIALIST 895.00; TIRE REPAIRS 2517 BRISTOW TIRE & AUTO SERVICE 68.00; TRAINING/TRAVEL 1182 VISA/ AMERICAN HERITAGE BANK 1100.00; TRAVEL 1247 TROUT, CHRISTINE 120.20; Utilities 2299 COX BUSINESS 321.81; 2542 COX BUSINESS 114.52; UTILITIES 1765 O G & E 226.68; 2540 O G & E 2040.27; 2541 O N G 189.29; UTILITY 2545 Waste Management Of Tulsa 356.56; 2547 Waste Management Of Tulsa 203.29; Health Repair 2281 ACCURATE HEAT AIR & PLUMBING LLC 345.00; SERVICE 517 Waste Management Of Tulsa 147.63; SUPPLIES 1222 MERRIFIELD OFFICE SUPPLIES 106.97; 2293 MERRIFIELD OFFICE SUPPLIES 411.48; 2296 Amazon Capital Services 283.37; 2476 MERRIFIELD OFFICE SUPPLIES 383.78; 2518 Amazon Capital Services 22.99; VACCINATIONS 2325 SANOFI PASTEUR INC 490.00; Highway CULVERTS 1311 FENSCO INC 2221.67; PARTS & SUPPLIES 1434 CROW BURLINGAME COMPANY 1453.55; 2472 ARROWHEAD TRUCK EQUIPMENT 450.00; PARTS/SUPPLIES 1635 WESTLAKE ACE HARDWARE OK-020 302.61; 2377 WESTLAKE ACE HARDWARE OK-020 1369.97; 2390 P&K EQUIPMENT 4469.98; ROAD MATERIAL 2183 THE QUAPAW COMPANY 25195.48; SERVICE CONTRACT 1451 ATLINK SERVICES LLC 324.95; SUPPLIES 1225 Capital One 128.00; 1648 MERRIFIELD OFFICE SUPPLIES 505.83; 1749 Capital One 56.28; Utilities 1557 DRUMRIGHT UTILITIES 68.81; Hwy-ST 2004 TED C CARTER TRUCKING LLC 22111.54; Gravel 1878 ANCHOR STONE COMPANY 7697.50; HAULING 2173 BANKS & SON TRUCKING 27574.27; 2292 BANKS & SON TRUCKING 9461.40; INSPECTION 2349 UNDERGROUND SERV CO INC 910.00; OIL CHANGE 2482 CROWN AUTO WORLD BRISTOW 82.88; PARTS 2457 KIRBY-SMITH MACHINERY 1442.97; sign posts 2231 XCESSORIES SQUARED 3068.25; TRAVEL 2386 CLARK, RENEE LYNN 139.79; Jail-ST CCJ MAINTENANCE 114 LOCKE SUPPLY 58.09; CCJ VEHICLE REPAIRS 1551 Midtown Auto & Diesel Repair Inc 193.80; EQUIPMENT LEASE 1139 BRADY INDUSTRIES OF KANSAS LLC 169.95; FIRE CONTROL SYSTEM 2493 FIRETROL 500.00; GLOVES 2449 DASH GLOVES 1793.44; JAIL CLEANING SUPPLIES 2462 BRADY INDUSTRIES OF KANSAS LLC 1305.51; Maintenance 113 WESTLAKE ACE HARDWARE OK-020 72.01; PHONE & INTERNET SERVICES 2497 A T & T 239.02; Plumbing Supplies 2494 Hagar Restaurant Service 207.00; Juv Dent-ST FOOD 230 SYSCO FOODS 1265.75; INSPECTION 195 FIRETROL 265.00; JUVENILE DETENTION 1976 Amazon Capital Services 243.26; 2553 MERRIFIELD OFFICE SUPPLIES 1173.87; VEHICLE PARTS 179 ADVANCED AUTO PARTS 26.99; Mental Health CONTRACT LABOR 17 UNDERWOOD, CHRISSIE 1650.00; 18 Smith, Ed Jr 1650.00; 19 SMITH, LISA ANN 550.00; 20 DISTRICT ATTORNEYS COUNCIL #24 1000.00; 21 CALVIN-KOCH, VICKI 1000.00; ML Fee SUPPLIES 205 MERRIFIELD OFFICE SUPPLIES 122.87; Opioid Abatement Professional Service 2477 Human Skills And Resources, Inc. 10591.50; 2483 Lifegate Freedom Recovery Ministries 15808.00; Planning/Zoning POSTAGE 1740 QUADIENT FINANCE USA INC 62.32; Resale Supplies 2286 MIDWEST PRINTING 180.00; RFD-ST Downpayment 1781 WELCH STATE BANK 0.00; EQUIPMENT 2104 TRIKNTRUX 1178.00; Labor & Equipment 2465 TRIKNTRUX 1160.00; PARTS AND LABOR 1981 TRIKNTRUX 355.00; Upfit vehicle 1982 TRIKNTRUX 4200.00; Use-ST ROAD MATERIALS 2495 SWH CONSTRUCTION LLC 60500.00. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Warner and seconded by Whitehouse to allow Sapulpa Main Street to use the Courthouse parking lot for the Lights On Ceremony on November 14, 2024. Cindy Lawrence, Sapulpa Main Street stated lights on will be around 5:30 p.m. and there will be no live tv this year. We will also be flipping the switch in the middle of the Christmas Chute. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to allow Sapulpa Main Street to use the Courthouse parking lot for the Merry Market to be held on November 30 and December 7, 2024. Lawrence stated these are two single dates. We will start setup around 7 a.m. and breakdown around 5:30 p.m. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Warner to let for Bid#25-6 3-Month Asphalt and Emulsions, Products, and Services to be opened 11/25/24. Stephens stated that chip seal labor and equipment have been added to this bid. Jana Thomas stated the agenda does not state Products and Services, we need to add this language. Board noted the Scribner error. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Warner to let for 6-Month Bridge and HWY Materials and Professional Services to be opened 11/25/24. Jana Thomas, Purchasing Agent stated this one does not have any equipment in the bid. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-168 surplussing a 2023 Dodge Charger INV#2024-167 VIN#2C3CDXKT4KH535725 for the Sheriff's Office and Resolution#2024-168A disposing of the same to be sold to Copart. Bret Bowling, Sheriff stated this was a complete loss from an accident on September 30, 2024. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Energy Support Services per County Specs for two bores, size of line 4" poly, size of casing 6" steel, to cross at 90-degree W. 201st St. S. & W. 191st St. S. approximately 0.75 miles W. of W. 201st St. S. & S. 273rd W. Ave, further described as 3,960' W. of Section 13, T16N, R9E and Section 6, T16N, R10E in District #1. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from CimTel Cable LLC per County Specs for fiber optic cable by directional bore, trenching, size of line 144 fiber, size of casing 1.25 poly, to cross and parallel W. 81st St. S. approximately at Jct. S. 193rd W. Ave, further described as Jct., of Sections 11, 12, 13, and 14, T18N, R10E and to cross and parallel W. 79th St. S. approximately at Jct. W. 81st St. S., further described as 3,900' N.W. of Section 11, T18N, R10E and to cross and parallel W. 78th St. S. approximately at Jct. W. 81st St. S., further described as 3,900' N.W. of Section 11, T18N, R10E in District #2. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update at this time. (1) Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-169 surplussing a 2023 Chevrolet Tahoe INV#2023-159 VIN#1GNSCLED4PR235835 for the Sheriff's Office and Resolution#2024-169A disposing of the same to be sold at Manheim Auction from November 14th, 21st, December 5th, 12th, and 19th, 2024 and approve the publication. Bret Bowling, Sheriff spoke briefly about the vehicle being purchased with ARPA funds and will be going to auction. Any proceeds will be deposited back into the ARPA Fund. Jana Thomas, stated we have done the research for disposing of items over $5,000.00 with ARPA funds since March. I have sent email correspondences to the U.S. Treasury, Oklahoma State Auditor's, and NACO. After, discussion and research with Andrew Goforth, Assistant District Attorney we found in July on the U.S Treasury FAQ on how to proceed with surplussing and disposing of things purchased with ARPA Funds. We sent email to U.S. Treasury and have never received a response; it is beyond the 120 days as stated in the FAQ information. We are good to proceed to sell the item and return the proceeds back to the ARPA account that purchased the vehicle. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye. (2) No Road and Bridge projects at this time.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:25 a.m. to adjourn and meet again 11-12-24. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.