2024-7-29 Meeting Minutes
July 29, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, July 29, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of July 22, 2024. Vote as follows: Stephens- Abstain, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve Oklahoma Uninsured Motorists Coverage with Hudson Excess Insurance Company for the Commissioners; Transfer $7,684.10 from 1102-6-4300-4110 Capital Outlay HWY-D3 FY2023-2024 to 1102-6-4300-4110 Capital Outlay HWY-D3 FY2025; $9,614.13 from 1103-6-4300-4030 Co Bridge & Rd Improv Fund HWY-D3 FY2023-2024 to 1103-6-4300-4030 Co Bridge & Rd Improv Fund HWY-D3 FY2025; $50,000.00 from 1313-6-8043-2005 Rd & Bridge Fund HWY-D3 FY2023-2024 to 1313-6-8043-2005 Rd & Bridge Fund HWY-D3 FY2025; $3,950.00 from 1313-6-8043-2005 M&O HWY-D3 FY2022-2023 to 1313-6-8043-2005 M&O HWY-D3 FY2025; $20,000.00 from 1102-6-4100-2005 M&O HWY-D1 FY2023-2024 to 1102-6-4100-2005 M&O HWY-D1 FY2025; $7,500.00 from 1102-6-6510-2005 CIRB-MV Coll/SB1888 HWY-D1 FY2023-2024 to 1102-6-6510-2005 CIRB-MV Coll/SB1888 HWY-D1 FY2025; $7,884.82 from 1103-6-4100-4030 Co Bridge & Rd Improv Fund HWY-D1 FY2023-2024 to 1103-6-4100-4030 Co Bridge & Rd Improv Fund HWY-D1 FY2025; $8,016.15 from 1313-6-8041-2005 Road & Bridges HWY-D1 FY2023-2024 to 1313-6-8041-2005 Road & Bridges HWY-D1 FY2025; $639.96 from 1313-6-8042-2005 Road & Bridges HWY-D2 FY2022-2023 to 1313-6-8042-2005 Road & Bridges HWY-D2 FY2025; $5,000.00 from 1102-6-4200-2005 M&O HWY-D2 FY2023-2024 to 1102-6-4200-2005 M&O HWY-D2 FY2025; $8,939.89 from 1102-6-4200-4110 Capital Outlay HWY-D2 FY2023-2024 to 1102-6-4200-4110 Capital Outlay HWY-D2 FY2025; $16,834.64 from 1102-6-6520-2005 CIRB-MV Coll/SB1888 HWY-D2 FY2023-2024 to 1102-6-6520-2005 CIRB-MV Coll/SB1888 HWY-D2 FY2025; $50,000.00 from 1313-6-8042-2005 Rd & Bridges HWY-D2 FY2023-2024 to 1313-6-8042-2005 Rd & Bridges HWY-D2 FY2025; $6,489.38 from 1102-6-4000-2005 M&O HWY-ALL FY2023-2024 to 1102-6-4000-2005 HWY-ALL FY2025; $5,842.11 from 1201-2-3600-2005 WR911 Commissioners FY2023-2024 to 1201-2-3600-2005 WR911 Commissioners FY2025: $4,000.00 from 1219-1-3200-2005 M&O/Planning Commissioners FY2023-2024 to 1219-1-3200-2005 M&O/Planning Commissioners FY2025; $761.47 from 1301-1-0801-2005 M&O/Use Tax Commissioners FY2023-2024 to 1301-1-0801-2005 M&O/Use Tax Commissioners FY2025; Error Corrections $245.45 from 1223-2-0400-2005 M&O Sheriff FY2022-2023 to 1223-2-0400-2005 M&O Sheriff FY2025; $255.00 from 1317-2-0400-2005 M&O Sheriff FY2021-2022 to 1317-2-0400-2005 M&O Sheriff FY2025; $240.00 from 1526-2-0400-1110 OK HWY Safety Sheriff FY2024-2025 to 1226-2-0400-2005 M&O/SSF2 Sheriff FY2025; $1,350.00 from 1315-2-0400-1110 Payroll Sheriff FY2022-2023 to 1315-2-0400-1110 Payroll Sheriff FY2025; $671.00 from 1315-2-8034-2005 from M&O Sheriff FY2022-2023 to 1315-2-8034-2005 M&O Sheriff FY2025; Blanket Purchase Orders #966 - 1020; Purchase Orders #2023-2024 CBRI CULVERT/ PIPE 6143 THE RAILROAD YARD INC 32512.50; Fair Board PAINTING 6546 LH CONSTRUCTION 4557.36; General PAINTING 6545 LH CONSTRUCTION 10442.64; RECYCLE SERVICE 5145 SHOW INC. 40.00; SERVICE AGREEMENT 4378 XEROX CORP 63.53; UTILITY 6152 ATLINK SERVICES LLC 225.00; Health Salary/Benefits 5944 Okla State Dept Of Health 80757.19; SERVICE 4903 Milestone Valuation 4200.00; Highway PARTS & SUPPLIES 6220 TRACTOR SUPPLY CREDIT PLAN 49.98; Hwy-ST Parts & Labor 6553 TULSA AUTO SPRING CO INC 3400.54; PARTS & SUPPLIES 2439 ASCO EQUIPMENT 1546.98; SIGNS 6000 ROADSAFE 473.00; Jail-ST Ccj maintenance kitchen 6581 General Parts LLC 918.26; Resale WORK COMP PREMIUM 3930 CREEK COUNTY COMMISSIONERS 510.34; RFD-ST EQUIPMENT 5993 CASCO INDUSTRIES INC 41568.00; Labor & Equipment 3523 Banner Fire Equipment Inc 1090.68; SH Svc Fee CCSO DEPUTY RADARS 6462 DANA SAFETY SUPPLY INC 2792.50; 2024-2025 911 Phone ACCESS FEES 919 OK COMMUNICATIONS SYSTEMS 221.44; PHONE & INTERNET SERVICES 925 A T & T 67.82; UTILITY 906 A T & T 1907.87; WORK COMP PREMIUM 947 CREEK COUNTY COMMISSIONERS 90.91; ARPA 2021 PROFESSIONAL SERVICES 429 Turn Key Health Clinics LLC 48116.42; CH Improv-ST Agreement 932 CREEK CO PUBLIC FACILITIES 100271.80; General AIR FRESHENERS 42 Simply Scentsational 192.00; 92 Simply Scentsational 36.00; Boarding 664 K9 UNLIMITED 270.00; BOCC MINUTES 912 SAPULPA DAILY HERALD 367.20; CCSO VEHICLE REPAIRS 36 Midtown Auto & Diesel Repair Inc 428.86; 750 Midtown Auto & Diesel Repair Inc 208.30; 914 Midtown Auto & Diesel Repair Inc 889.77; First Aid Supplies 99 CINTAS CORPORATION NO 2 159.48; Furniture 712 MERRIFIELD OFFICE SUPPLIES 392.40; LANDSCAPING SERV 24 THREE AMIGOS LAWN AND LAND SERVICES LLC 625.00; OFFICE SUPPLIES 951 MERRIFIELD OFFICE SUPPLIES 74.98; PARTS & SUPPLIES 749 CROW BURLINGAME CO. 108.12; PEST CONTROL 940 EMCO TERMITE & PEST CONTROL INC 35.00; Picnic Tables 727 Global Industrial 7438.98; Professional Service 582 Dirt Road Data 720.00; Reimbursement 813 COSBY, ERIN DENISE 127.42; SERVICE 858 Standley Systems 482.77; 935 ATLINK SERVICES LLC 225.00; SUPPLIES 22 Lowes Home Improvement 131.06; TIRE REPAIRS 12 BRISTOW TIRE & AUTO SERVICE 72.00; Tolls 926 OTA-PLATEPAY 17.50; TOW CHARGE 19 A & W TOWING INC 118.00; TRAINING/TRAVEL 360 VISA/AMERICAN HERITAGE BANK 27.20; TRASH SERVICE 101 AMERICAN WASTE CONTROL INC 215.06; UNIFORM & ACCESSORIES 783 Amazon Capital Services 130.05; Utilities 949 O G & E 116.44; UTILITY 903 O N G 151.77; Health LAWN CARE 523 MARK CROMWELL 500.00; LEASE 473 Standley Systems 348.42; MAINTENANCE AGREEMENT 910 Shoemaker Mechanical 844.00; 911 Shoemaker Mechanical 1695.00; MEDICAL SUPPLIES 736 McKESSON 145.31; SUBSCRIPTION 814 BRISTOW NEWS 44.00; Utilities 475 O N G 46.40; X-RAYS 565 ST JOHN SAPULPA 100.00; Highway First Aid Supplies 204 CINTAS CORPORATION NO 2 414.16; OFFICE SUPPLIES 197 MERRIFIELD OFFICE SUPPLIES 295.17; PARTS CLEANER DRUM MOUNT 118 Heritage Crystal Clean LLC 450.41; PARTS/SUPPLIES 214 CHEROKEE HOSE & SUPPLY INC 18.15; QUARTERLY CONTRIBUTIONS 922 OKLA EMPLOYMENT SEC COMM 1717.57; ROAD MATERIAL 300 THE QUAPAW COMPANY 25187.02; SERVICE CONTRACT 225 EMCO TERMITE & PEST CONTROL INC 70.00; SUPPLIES 199 CINTAS CORPORATION NO 2 134.74; Tires 666 SOUTHERN TIRE MART LLC 1383.40; Tolls 290 OTA-PLATEPAY 5.10; Utilities 190 O G & E 725.24; 215 O G & E 88.99; UTILITY 188 A T & T 294.54; 191 O N G 163.42; Hwy-ST Fuel 782 FLEET FUELS LLC 16133.23; PARTS & SUPPLIES 162 DIRECT DISCOUNT TIRE 2902.74; QUARTERLY CONTRIBUTIONS 921 OKLA EMPLOYMENT SEC COMM 404.44; Repairs 809 IRON EAGLE REPAIR LLP 406.03; 904 CHARLIE'S AUTOMOTIVE SERVICE 920.00; Jail-ST Ccj maintenance kitchen 812 Hagar Restaurant Service 509.00; CCJ PLUMBING SERVICES 918 ASPEN PLUMBING LLC 328.75; CCJ VEHICLE REPAIRS 268 Midtown Auto & Diesel Repair Inc 243.08; EQUIPMENT 720 UNITED TACTICAL SYSTEMS 233.00; UTILITIES GAS SERVICES 915 O N G 241.15; WORK COMP PREMIUM 948 CREEK COUNTY COMMISSIONERS 10402.18; Juv Dent-ST FOOD 230 SYSCO FOODS 834.63; JUVENILE DETENTION 689 AIRCO SERVICE INC 655.56; 690 Amazon Capital Services 292.51; PHONE & INTERNET SERVICES 957 A T & T 193.09; UTILITIES GAS SERVICES 917 O N G 287.64; WORK COMP PREMIUM 954 CREEK COUNTY COMMISSIONERS 7982.46; Law Library Quarterly Contributions 1 LAW LIBRARY REV FUND 5832.51; Planning/Zoning LEASE PYMT 661 Quadient Leasing USA Inc 167.11; Resale MAINTENANCE AGREEMENT 392 Sumnerone - Drake Systems 393.60; Rent 329 American Heritage Bank 75.00; SERVICE AGREEMENT 333 JRW INC 2817.00; Supplies 394 MIDWEST PRINTING 1530.00; 792 WACOM SYSTEMS 190.00; 793 OME CORPORATION LLC 241.00; 908 JRW INC 685.00; RFD-ST BANK PAYMENT 913 ARMSTRONG BANK 17908.56; RM&P QUARTERLY CONTRIBUTIONS 938 CREEK COUNTY COMMISSIONERS 27.75; SH Svc Fee WORK COMP PREMIUM 952 CREEK COUNTY COMMISSIONERS 84.45; 953 CREEK COUNTY COMMISSIONERS 439.54; Tax Refunds TAX CORRECTION 2 Charles Edward Livingston 74.00; Use-ST Deductible 939 Paramount Claims Service 80000.00; INSURANCE PREMIUM 810 Paramount Claims Service 12500.00. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Warner and seconded by Whitehouse to approve changing the fee schedule for the Planning and Zoning Office. Wendy Murray, Planner stated that the certified postage fee has increase to $8.16 and we need to adjust the fee for the application mailing fee to $9.00, to cover all costs with the mailings. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to sign the FY2024 Opioid Abatement Grant Award Agreement between the Oklahoma Office of the Attorney General and the Board of Creek County Commissioners. Warner stated this is the grant that originally requested $800,000.00, in combating the opioid crisis in Creek County. The County was awarded $300,000.00 and the five entities have gotten together with a revised application, for services. Warner stated this has also been reviewed by Andrew Goforth. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to pass for one week discussion and possible action to consider signing contracts for services individually between Creek County and the following agencies for the FY2024 Opioid Abatement Grant Award: i. Family and Children's Services; ii. Life Gate Freedom Recovery Ministries; iii. Human Skills & Resources, Inc.; iv. CREOKS Mental Health Services; v. Youth Services of Creek County. This item had a lot of discussion on the application requests, account, requesting officer, receiving officers, payment submission and county processes. Nick McMillan spoke briefly to the board and provided a revised budget for services. Stephens stated he has concerns with how the monies is being split between the five entities. Stephens stated I do not feel like the monies is fairly divided for our agencies within our County. Warner stated these services will only be provided to Creek County and Warner confirmed that all services are what the entities can provide. McMillian stated some entities cannot provide services that the others can provide. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to pass for one week until 8/5/24 discussion and possible action to consider signing contract with the State of Oklahoma Mental Health and Substance Abuse Services for development and implementation of certain evidence-based programs through the "County Community Safety Investment Fund". This item was passed to get more information on if an account will be needed, or if this is a true pass-through grant. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Warner to pass for one week until 8/5/24 discussion and possible action to consider signing agreement between the Creek County Ambulance Service and Creek County for ambulance service at the Creek County Fairgrounds. Tina Trout, Fairgrounds spoke to the Board. This is to have ambulance service for the fair on September 19th, through September 22nd, 2024. I have spoken to Dewayne Graham, Creek County Ambulance the fee will be waived, since we are a part of Creek County Government, stated Trout. Trout stated this is the first time they have requested an agreement to be signed. This is just for liability if there was something to happen to the ambulance, while on site. Stephens stated that the agreement states a cost per hour at $160.00 and a minimum charge of $640.00 for four hours. I would like to see this revised or an email/statement that there will be no charge for services. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Cooperation and Payment in Lieu of Taxes Agreement with the Muscogee (Creek) Nation on behalf of the Muscogee (Creek) Nation Department of Housing and the Creek County Board of County Commissioners. This sets the fee at $150.00 per parcel. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-124 directing the Creek County Treasurer to credit the Creek County Sheriff M&O Account 1223-2-0400-2005/SSF7 with a check from ACCO in the amount of $890.00, as reimbursement for hail damages to a sheriff vehicle due to a storm, which occurred on May 21, 2024, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from FiberLink LLC per County Specs extending it from 30 days to 60 days for fiber optic conduit an Vaults, by boring and trenching, size of line ¾", size of casing 2-1.5" ducts to parallel S. 177th W. Ave S. to 106th W. Ave, then W. along S. 106th W. Ave to S. 193rd W Ave, then across and parallel S. 193rd W. Ave S. to W. 111th St. S. starting at Jct. S. of 177th W. Ave and W. 101st St. S. Stephens stated they had a previous permit and they now need to extend it out for 60 more days. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from FiberLink LLC per County Specs extending it from 30 days to 60 days for fiber optic ducts conduit and Vaults, by boring and trenching, size of line ¾", size of casing 2-1.5" ducts, to parallel S. 177th W. Ave, starting at W. 91st St. S. and traveling S. to W. 101st St. S. in Section 24, T18N, R10E, in District #2. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Stephens stated reports have been filed. (1) No Road or Bridge projects at this time.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:01 a.m. to adjourn and meet again 8-05-24. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye