2024-8-26 Meeting Minutes
August 26, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 26, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Whitehouse. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of August 19, 2024. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve Transfer $100.00 from 1102-6-4000-2005 M&O-ALL Commissioners FY2023-2024 to 1102-6-4000-2005 M&O-ALL Commissioners FY2025; $6,857.32 from 1201-2-3600-2005 WR911 Commissioners FY2023-2024 to 1201-2-3600-2005 WR911 Commissioners FY2025; $5,873.62 from 1102-6-4300-2005 M&O-D3 HWY FY2023-2024 to 1102-6-4300-2005 M&O-D3 HWY FY2025; $13,621.40 from 1102-6-6530-2005 CIRB-MV Coll/SB1888-D3 HWY FY2023-2024 to 1102-6-6530-2005 CIRB-MV Coll/SB1888-D2 HWY FY2025; $13,052.73 from 1313-6-8043-2005 M&O-D3 HWY FY2023-2024 to 1313-6-8043-2005 M&O-D3 HWY FY2025; Blanket Purchase Orders #1431 - 1454; Purchase Order # 2023-2024 CH Improv-ST Agreement 6542 CREEK CO PUBLIC FACILITIES 109358.84; Highway SIGNS 5710 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 108.00; Hwy-ST Parts & Labor 1353 TULSA AUTO SPRING CO INC 3487.89; 2024-2025 911 Phone FEES 276 OKLA DEPT OF PUBLIC SAFETY 665.00; UTILITY 1409 A T & T 2121.14; 1411 A T & T 48.40; CBRI Gravel 1038 MIKE WOFFORD TRUCKING & GRADING LLC 10002.60; Excess Resale EXCESS RESALE 7 Estate Of Hannah L Ward & Emmett William Ward 17452.42; Flood Plain SUPPLIES 1141 MERRIFIELD OFFICE SUPPLIES 35.00; General ACCESSORIES 1206 Amazon Capital Services 121.02; AIR FRESHENERS 1207 Simply Scentsational 36.00; BOCC MINUTES 1251 SAPULPA DAILY HERALD 502.20; 1350 SAPULPA DAILY HERALD 459.36; 1352 SAPULPA DAILY HERALD 307.05; CONTRACT SERVICES 62 OSU CO-OP EXT SERVICE 13333.33; COPIER CHARGES 23 Standley Systems 298.92; EMPLOYEE ASSISTANCE PROG 1347 COMMUNITYCARE EAP 172.70; EQUIPMENT 1210 DANA SAFETY SUPPLY INC 526.00; First Aid Supplies 100 CINTAS CORPORATION NO 2 72.32; insurance - cobra 1407 Guardian 116.37; 1408 COMMUNITY CARE INSURANCE 2032.83; LABOR AND MATERIALS 1288 Assurance Restoration 14267.58; LANDSCAPING SERV 1217 THREE AMIGOS LAWN AND LAND SERVICES LLC 625.00; PEST CONTROL 946 EMCO TERMITE & PEST CONTROL INC 35.00; polygraph 1270 Raines Polygraph Services 225.00; Professional Service 582 Dirt Road Data 1062.00; PUBLICATION 1268 SAPULPA DAILY HERALD 70.16; SERVICE 26 A T & T MOBILITY 26.91; 90 U S Cellular 75.57; 1418 ATLINK SERVICES LLC 235.00; Service Call 1042 W. B. COX CO. INC. 305.00; SUBSCRIPTION 1290 SAPULPA DAILY HERALD 99.00; Supplies 1291 MERRIFIELD OFFICE SUPPLIES 570.00; SUPPLIES 1252 MERRIFIELD OFFICE SUPPLIES 99.06; 1303 MERRIFIELD OFFICE SUPPLIES 201.88; Tires 1283 BRISTOW TIRE & AUTO SERVICE 214.50; Training 1281 AMERICAN HERITAGE BANK 5.36; TRAINING/TRAVEL 956 VISA/AMERICAN HERITAGE BANK 1685.01; TRASH SERVICE 102 AMERICAN WASTE CONTROL INC 215.06; TRAVEL REIMBURSEMENT 50 Myers, Randi 444.61; 85 TROUT, CHRISTINE 104.39; Utilities 1348 O N G 161.03; 1412 O N G 61.59; UTILITIES GAS SERVICES 1353 O N G 305.32; UTILITY 861 A T & T MOBILITY 189.69; 887 A T & T MOBILITY 82.48; 1419 COX BUSINESS 37.41; VEHICLE PARTS 9 ADVANCED AUTO PARTS 33.87; Health LEASE 466 R.K Black Inc 497.84; MEDICAL SERVICE 612 ST JOHN SAPULPA 100.00; MEDICAL SUPPLIES 1124 McKESSON 227.96; SERVICE 500 Metro Security 45.00; 724 WILSON DOTSON & ASSOCIATES 650.00; SHREDDER 486 THE MEADOWS CENTER FOR OPPORTUNITY INC 45.00; SUPPLIES 1222 MERRIFIELD OFFICE SUPPLIES 271.51; Utilities 483 O N G 46.38; VACCINATIONS 1262 McKESSON 3341.11; Highway EMPLOYEE ASSISTANCE PROG 780 COMMUNITYCARE EAP 60.50; LEGAL FEES 1357 LOEFFLER ALLEN & HAM 408.50; Parts & Service 1212 Advantage Plumbing Heating And Cooling 285.00; PARTS & SUPPLIES 1280 CROW BURLINGAME CO. 719.25; PARTS/SUPPLIES 187 ASSOCIATED SUPPLY CO INC 467.44; 275 Amazon Capital Services 119.26; SERVICE CONTRACT 891 EMCO TERMITE & PEST CONTROL INC 70.00; SIR TEST 973 TotalSIR 36.50; SUPPLIES 988 CINTAS CORPORATION NO 2 390.96; Tires 1153 SOUTHERN TIRE MART LLC 1507.52; TRAVEL 971 CLARK, RENEE LYNN 168.17; T-SHIRTS 203 Witty Ideas 37.90; 1269 Witty Ideas 640.50; Utilities 172 O G & E 768.20; 860 O G & E 782.07; 896 O G & E 101.15; UTILITY 892 A T & T MOBILITY 59.25; 976 O N G 163.82; 979 A T & T 293.37; Hwy-ST ASPHALT 140 APAC CENTRAL INC 15223.06; EQUIPMENT 1299 GRAINGER INC 1275.52; HAULING 1238 BANKS & SON TRUCKING 7158.69; newspaper advertising 1356 BRISTOW NEWS 399.59; REPAIRS/LABOR/PARTS 1413 TULSA AUTO SPRING CO INC 128.52; Tires 1300 DIRECT DISCOUNT TIRE 446.58; windshield repair 1168 DISCOUNT MOBILE GLASS 375.00; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 1287 MERRIFIELD OFFICE SUPPLIES 2044.19; DRUG TESTING 423 Xpress Wellness Urgent Care 50.00; EQUIP MAINTENANCE 1147 GUARDIAN RFID 460.00; TRAINING/TRAVEL 1199 VISA/AMERICAN HERITAGE BANK 152.40; UTILITIES GAS SERVICES 1360 O N G 247.89; Juv Dent-ST FOOD 230 SYSCO FOODS 1221.35; JUVENILE DETENTION 689 AIRCO SERVICE INC 486.81; 1082 EMPIRE PAPER COMPANY 406.97; 1202 Amazon Capital Services 97.47; Network Services 1307 COX BUSINESS 1772.74; PRINTING 1308 Print Shop LLC 185.00; TAG/TITLE 1421 Service Oklahoma 44.50; 1422 Service Oklahoma 44.50; ML Fee EQUIPMENT 1180 Forte Payments Inc 433.15; SH Svc Fee EQUIP/SUPPLIES/ETC 1079 Gorfam 983.75. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-136 rezoning request CCZ-2146 and lot split CCLS-2985-Clyde Smith per recommendations of CCPC. Rezoning from Agricultural District to Commercial Zoning to allow lot split for the sales of metal storage containers. Tract 1 will be rezoned from Agricultural District to Commercial District containing 12.31 acres more or less. Tract 2 will remain Agricultural District containing 10.00 acres more or less. Tracts will meet all requirements. There has been no opposition. Applicant is present. The CCPC recommended approval on 8/20/24, along with the Planning Office. Property located at 45551 W. 241st St. S., Depew, OK.-Wendy Murray, Planner. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-137 rezoning request CCZ-2147-Jerry Alvey per recommendation of CCPC. Rezoning from Agricultural District to Commercial District to allow a used automobile sales business. Tract will contain 3 acres more or less. The current home will be turned into an office, the garage will be the shop. This is for the applicant's retirement and will have a half-dozen cars. The tract is surrounded by Commercial, Agricultural and Light Residential. There has been no opposition. Applicant is present. The CCPC recommended approval on 8/20/24, along with the Planning Office. Property located 36804 W. HWY 51 Mannford, OK.-Wendy Murray, Planner. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-138 rezoning request CCZ-2148-Sam Sendgraff per recommendations of CCPC. Rezoning from Agricultural District to Industrial District to allow Industrial use. Tract will contain 1.27 acres more or less. The building will be built with small red iron, a 40 x 60 and be leased. The tract is surrounded by City, Agricultural, and Industrial. There has been no opposition. Applicant is present. The CCPC recommended approval on 8/20/24, along with the Planning Office. Property located at 8800 Frankhoma Road Sapulpa, OK 74066.-Wendy Murray, Planner. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-139 rezoning request CCZ-2149 and lot split CCLS-2991-Ashley Johnson per recommendations of CCPC. Tract 1 will be rezoned from Agricultural District to Light Residential District and contain 1.006 acre more or less. Tract 2 will remain Agricultural District and contain 8.78 acres more or less. Tracts will meet all requirements and are not located within a flood zone. Applicant will build a new home for a family member. Tracts are surrounded by Agricultural. There has been no opposition. Applicant is present. The CCPC recommended approval on 8/20/24, along with the Planning Office. Property located at 7175 W. 176th St. S. Mounds.-Wendy Murray, Planner. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to allow the Courthouse Parking to be used for a Night of Unity event on Saturday, October 05, 2024, beginning at 6:00 p.m. and ending at 9:00 p.m. Brooke Delong spoke to the Board, there is an error on the agenda, the day states Sunday, it will be Saturday. We would like to setup around 6 p.m. on Friday, to have a 24-hours of worship. Delong stated this is a night where all churches will come together, as one. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Warner to award written quotes for Pouring Concrete in a New Work Bay at the Fairgrounds, Project #FB-68-8/26/24 to Cornerstone Concrete Group LLC, in the amount of $13,200.00. Jonathan Kieffer, Fairgrounds stated this is for the Maintenance Shed Bay 1, it will be a 25 x 70 slab. Mortazavi asked if the shed was let for bid, why did the concrete not get added to the bid. Kieffer stated they had back and forth discussion of just leaving it dirt or using millings. Bids submitted by DJ'S Services LLC and Lamproe Construction LLC. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to let for Bid#25-1 3 Month Asphalt and Emulsion to be opened on 9/9/24. Stephens stated we have a couple of new bidders to add. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Warner and seconded by Whitehouse to let for Bid#24-2 Lease Purchase of One or More Used Pumper Trucks for Drumright Volunteer Fire Department to be opened on 9-9-24. Bret Lunsford, Drumright reviewed with the Board the last bid about a year ago for a new pumper truck. The cost was around $700,000.00, we think in the best financial action that we look at a used truck. We would like to keep it around a 2007 to a 2017 model. Our thought is to pay it off as quickly, as possible. There was discussion of the time period of opening, we are trying to get the best option as they do sell fast. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Whitehouse to let for Bid#25-3 Supply and Installation of Two 50KW Generators for Creek County Rural Water District 5 to be opened on 9/23/24. Stephens stated the original REAP Grant was for two 60-KW Generators and there has been a change with approval from INCOG for two 50KW Generators. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Warner and seconded by Whitehouse to Resolution#2024-141 approving the Sheriff's Office Funding Grant Program from the Attorney General's Office. Joe Thompson, Under-Sheriff spoke briefly to the Board, this is for the additional funding approved by the Legislature. We have requested the full $300,000.00 in funding this will be able to give several divisions relief. The requested funds would assist with data services, cellular services, a vehicle, and fuel. Whitehouse asked if this would be a reoccurring grant, Thompson stated he is not sure. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-140 surplussing two 2018 Dodge Charger, with Jotto Console, Jotto Partition, Feniex Siren and Controller, Go Rhino Push Bar and Various for the Sheriff's Office and Resolution#2024-140A disposing of the same to be transferred by Intergovernmental Transfer to Mounds Police Department. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Motion was made by Warner and seconded by Whitehouse to sign Waiver and Liability Agreement with the City of Drumright. Warner stated this is for the City of Drumright to utilize some of our equipment. It has been reviewed by legal. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #19: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #5 per County Specs for water line, by boring, size of line 1", size of casing 2", to cross W. 41st St. approximately 0.49 miles E. of SH 48 and W. 41st St., further described as 2594' W. of the S.E. corner of Section 20, T19N, R9E in District #2. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #20: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update at this time. (1) No road and bridge projects at this time. (2) Motion was made by Stephens and seconded by Whitehouse to establish deadline for scheduling water and sewer projects to let for sealed bid no later than October 17th, 2024 deadline for complete bid documents to Jana Thomas, Purchasing Agent, October 21st, 2024 to let for bid and bids to be opened no later than November 18th, 2024 or the entities will forfeit all remaining funds awarded. Jana Thomas, Purchasing Agent spoke about the two-year process on the ARPA monies awarded to the five entities Town of Mounds, completed, Town of Mannford, completed, City of Sapulpa, completed just waiting on closeout documents, Town of Kellyville in in process they should let for bid by the end of September for Generators and then be completed within 60 days of receipt, City of Drumright has $14,298.53 remaining, Phase I and II have been completed. I am not sure they will have City funding to complete Phase III. Creek County Rural Water District 1 should be completed by the end of the year and City of Oilton just received SAMS.Gov Registration in July. They have not even scheduled project; I have been corresponding with them for months. Warner stated he will reach out to the City of Drumright and the Town of Oilton as well to make sure they are aware of the deadlines. There was discussion of the request to submit for a different project then what had been approved. It was suggested by Thomas that if you let one, then you have to let them all. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: Norma Travelleti spoke to the Board about an email correspondence sent July 29 concerning Cyber Security for the County and the Creek County Election Board. Travelleti stated she has not received a response and would like the sixteen questions answered. There was discussion that there would need to be discussions with our IT Company CastleCom to assist with the answers. This will be an agenda item on October 15, 2024.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:50 a.m. to adjourn and meet again 9-03-24. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.