2024-10-21 Meeting Minutes
October 21, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, October 21, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:01 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Stephens to approve the minutes of October 15, 2024. Vote as follows: Stephens- Aye, Warner - Abstain, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve Error Correction for $20,004.11 from 1229-2-0400-2005 Trash Cop M&O Sheriff FY2024-2025 to 1226-2-0400-2005 SSF2 M&O Sheriff FY2025; $600.00 from 1572-2-0400-1110 SSF15 OK HWY Safety Grant FY2024-2025 to 1226-2-0400-2005 SSF2 M&O Sheriff FY2025; Community Care Renewal for Retiree Plan; OSU Extension Contract for FY2024-2025; Blanket Purchase Orders #2368 - 2398; Purchase Orders #2024-2025 911 Phone CELL PHONE SERVICE 2332 A T & T MOBILITY 254.89; WORK COMP PREMIUM 2315 CREEK COUNTY COMMISSIONERS 56.61; ARPA 2021 Infrastructure 2114 BEYTCO INC 15838.40; PROFESSIONAL SERVICES 429 Turn Key Health Clinics LLC 48116.42; ROAD MATERIALS 2115 APAC CENTRAL INC 106383.98; CBRI MATERIAL 1313 APAC CENTRAL INC 2569.56; 1738 APAC CENTRAL INC 1975.47; Crt Payroll WORK COMP PREMIUM 2308 CREEK COUNTY COMMISSIONERS 164.86; Drug Court DRUG COURT ADMIN SERVICES 11 HUMAN SKILLS & RESOURCES INC 7520.83; Drug Court Misdemeanor 8 HUMAN SKILLS & RESOURCES INC 7500.00; General AIR FRESHENERS 2076 Simply Scentsational 36.00; CELL PHONE SERVICE 2330 A T & T MOBILITY 3128.23; Computer Memory 2226 Amazon Capital Services 32.98; COPIER CHARGES 1333 Standley Systems 149.94; EQUIPMENT 2282 MERRIFIELD OFFICE SUPPLIES 240.04; IT Support 29 CASTLECOM LLC 2047.29; LANDSCAPING SERV 1570 THREE AMIGOS LAWN AND LAND SERVICES LLC 625.00; Law Books & Services 81 THOMSONWEST 2492.15; 1776 THOMSON-WEST 446.67; LODGING 2110 VISA/AMERICAN HERITAGE BANK 670.92; Network Services 2336 COX BUSINESS 1156.45; OFFICE EQUIPMENT 2354 Standley Systems 389.71; PEST CONTROL 2345 EMCO TERMITE & PEST CONTROL INC 35.00; Professional Service 2294 Dirt Road Data 5391.00; PUBLISH/ANNUAL SALARIES 1764 OSU CO-OP EXT SERVICE 13333.33; Reimbursement 2362 THOMAS, JANA S. 0.00; REPAIRS/DEPUTY CAR 2165 I CARE AUTO GLASS & PARTS 7011.00; SERVICE 26 A T & T MOBILITY 26.93; 2052 AMERICAN WASTE CONTROL INC 215.06; 2055 CINTAS CORPORATION NO 2 64.40; 2072 U S Cellular 75.60; Service Call 1715 HUDSON PLUMBING HEATING AIR CONDITIONING INC 195.00; Supplies 2263 QUILL CORP 48.57; SUPPLIES 1403 MIDWEST PRINTING 725.00; 2280 Amazon Capital Services 63.15; SUPPLIES AND SERVICE 1863 Elder Water Consulting Inc 165.00; TIRE REPAIRS 1234 BRISTOW TIRE & AUTO SERVICE 136.00; Tires 2272 BRISTOW TIRE & AUTO SERVICE 679.88; Tolls 2351 OTA-PLATEPAY 31.45; TRAINING/TRAVEL 1182 VISA/AMERICAN HERITAGE BANK 1255.10; TRAVEL REIMBURSEMENT 88 KEIFFER, JONATHAN R. 117.12; UNIFORM & ACCESSORIES 1789 DANA SAFETY SUPPLY INC 34.20; 2270 SPIRIT HEADS LLC 6.00; Utilities 2317 CITY OF SAPULPA 770.95; UTILITY 1892 A T & T MOBILITY 82.50; 1912 A T & T MOBILITY 189.73; 2326 EAST CENTRAL ELECTRIC COOP 441.00; 2327 EAST CENTRAL ELECTRIC COOP 482.00; VEHICLE PARTS 9 ADVANCED AUTO PARTS 188.81; WORK COMP PREMIUM 2313 CREEK COUNTY COMMISSIONERS 249.40; Health SHREDDER 516 THE MEADOWS CENTER FOR OPPORTUNITY INC 45.00; SUPPLIES 1128 Amazon Capital Services 185.78; 2284 Baileys Test Strips & Thermometers LLC 74.00; TRAVEL 1061 BRISA ASCENCIO 58.96; VACCINATIONS 2136 SANOFI PASTEUR INC 1393.86; Highway DRUG SCREENING 154 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 135.00; First Aid Supplies 895 CINTAS CORPORATION NO 2 248.29; HAULING 2276 BANKS & SON TRUCKING 2622.83; LEASE PYMT 1901 ARMSTRONG BANK 2959.84; 1926 ARMSTRONG BANK 2959.84; MATERIAL 2128 GOBOB PIPE & STEEL SALES LLC 68.04; OFFICE SUPPLIES 182 MERRIFIELD OFFICE SUPPLIES 216.23; PARTS & SUPPLIES 1851 LAWSON PRODUCTS, INC 745.03; PARTS/SUPPLIES 2287 PREMIER TRUCK GROUP 2739.98; SERVICE 1657 A T & T MOBILITY 268.51; SIR TEST 1903 TotalSIR 36.50; Supplies 136 CINTAS CORPORATION NO 2 144.30; SUPPLIES 1631 CINTAS CORPORATION NO 2 60.52; Tires 2094 SOUTHERN TIRE MART LLC 1080.00; Utilities 1643 A T & T MOBILITY 142.55; 1908 A T & T MOBILITY 83.79; 1922 O G & E 684.27; UTILITY 1880 A T & T MOBILITY 59.27; 1913 O G & E 77.26; Hwy-ST EQUIPMENT 2112 Harbor Freight Tools 79.94; HAULING 2129 BANKS & SON TRUCKING 7068.19; LEGAL FEES 2319 LABRECQUE, JULIE 250.00; Parts & Labor 216 Yellowhouse Machinery Co 400.43; PARTS & SUPPLIES 131 CLARENCE L BOYD COMPANY INC 496.67; 171 ECONOMY SUPPLY CO 67.27; 274 AMERICAN WELDING SUPPLY INC 141.34; 293 HARRIS STATION 33 LLC 863.60; 1326 WELDON PARTS-TULSA 953.18; Repairs 2266 L & S WELDING & FABRICATION 225.00; REPAIRS/LABOR/PARTS 2141 OKLAHOMA WHOLESALE OVERHEAD DOORS LLC 725.54; ROAD MATERIAL 1650 THE QUAPAW COMPANY 3040.76; ROAD MATERIALS 266 TED C CARTER TRUCKING LLC 1211.10; Tires 1150 DRUMRIGHT TIRE 46.00; Jail-ST CCJ MAINTENANCE 114 LOCKE SUPPLY 39.16; CELL PHONE SERVICE 2340 A T & T MOBILITY 532.40; IT Support 231 CASTLECOM LLC 2047.30; JAIL CLEANING SUPPLIES 1508 BRADY INDUSTRIES OF KANSAS LLC 2105.10; Maintenance 113 WESTLAKE ACE HARDWARE OK-020 67.50; NATURAL GAS 2311 Symmetry Energy Solutions LLC 321.87; PEST CONTROL 259 PRIME PEST SERVICES LLC 320.00; UTILITIES ELECTRIC SERVICE 2328 O G & E 6098.52; 2334 O G & E 187.51; 2335 O G & E 35.75; UTILITIES WATER 2337 CITY OF SAPULPA 3230.30; WORK COMP PREMIUM 2318 CREEK COUNTY COMMISSIONERS 11152.21; Juv Dent-ST CELL PHONE SERVICE 2338 A T & T MOBILITY 226.52; IT Support 207 CASTLECOM LLC 2047.30; Network Services 2329 COX BUSINESS 1791.20; PEST CONTROL 169 PRIME PEST SERVICES LLC 300.00; WORK COMP PREMIUM 2321 CREEK COUNTY COMMISSIONERS 6582.59; Law Library Quarterly Contributions 6 LAW LIBRARY REV FUND 14579.97; Resale POSTAGE 1944 PEREGRINE CORP 17000.00; SEARCH ENGINE 1015 LEXISNEXIS RISK SOLUTIONS 240.00; RM&P SOFTWARE 2245 KELLPRO COMPUTER SOLUTIONS 450.00; SH Svc Fee CAMERA 2123 KUSTOM SIGNALS INC 59736.08; FOOD FOR INMATES 265 BENCHMARK GOVERNMENT SOLUTIONS LLC 24472.88; 2320 BENCHMARK GOVERNMENT SOLUTIONS LLC 16054.56; WORK COMP PREMIUM 2309 CREEK COUNTY COMMISSIONERS 453.06; 2310 CREEK COUNTY COMMISSIONERS 84.45. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-160 adding currently existing public roads to the Official Creek County Maintenance System described as S. 25' of the North owners of the N. 25' of the South owners along West 163rd St. S. Stephens stated this was a request from residents and it is a public road. The asphalt is in bad shape currently creating a hazard to drivers. The base of the road needs attention, I have been asked to bring this into the Bennett Dairy maintained area, as well. We have agreed the County will supply the manpower and equipment and the residents will purchase the materials. With this we can bring the road up to county specs, we will be doing a 3" overlay that will last forever. Warner asked how many residents will this serve and is this a dead-end road. Stephens stated there are five residents and yes, it is a dead- end road. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made Warner and seconded by Whitehouse to sign employee health insurance renewal for 2025 Healthcare Plan with Community Care, accepting a 5.0% increase, Telemedicine Plan (Tele-Doc) accepting a 0% increase, APL accepting a 0%, Guardian's renewal for vision accepting a 0%, dental accepting a 0%, Life Insurance accepting a 0%, Retiree Life Insurance accepting a 0%, Voluntary Life, Short-Term and Long-Term Disability Plan accepting a 0% increase for 2025 employee health insurance. Crystal Black, spoke to the Board on current renewal. The claims data was reviewed for 2022-2023 and 2023-2024. We did have a $1.3 claim, that is no longer on the plan. I think the long-term partnership with Community Care helped, along with the new safety training being implement we were able to negotiate down from a 36% increase. We are expanding to a new network HMO 1 Network, this year, at no cost from Community Care. This will open our network up to other hospitals and more services than we have seen in the past. We did not see any increase in the other plans offered by the County this year. Retirees did not see an increase this year, the plan is actually decreasing down to $86.00. Overall, the renewal is a great offer stated Warner and the Board. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-161 placing a 14-day Fire Ban in Creek County, pursuant to 2 O.A. § 16-2 with exceptions gas grills, if attended, on concrete, welding with pressurized water on stand-by and an observer present is allowed. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #10: DISCUSSION ONLY/NO ACTION update on the Opioid Abatement Grant Reporting from Ashley Ridge, CREOKS and Nick McMillian, Family Children's Services, that is due October 31, 2024. Ridge and McMillian gave the Board a recap of the first quarter of the grant funds. This is the AG Grant that the County co-sponsored with the five entities. There have been some additional meetings with the County Clerk and the group on the reporting and expending of funds. CREOKS has been able to expend some funds since July assisting with housing needs. LifeGate Ministries has served twenty-two residents with the first month's cost of the program. Family Children's Services has not expended any funds to date, we have been preparing on how our jail-based programs will implemented with the Sheriff and have posted for a GED Instructor to be hired. We are anticipating classes to begin next quarter. Youth Services has been implementing curriculum into their parenting classes and are at the beginning stages of there program. Human Skill have hired a RN to assist with outpatient medication needs. We all will really get started utilizing funds this quarter, as the first quarter was a bit of learning for all parties involved. Mortazavi discussed the grant will be appropriated quarterly and we are tracking each entities amount, expenditures and reporting requirements. We will have the report available to the Board this week and will be submitting the required documentation to the Attorney General's Office this week.
Item #11: Motion was made by Stephens and seconded by Warner to pass one week until 10-28-24 discussion and possible action regarding approval of extension for REAP Contract 230221, asphalt overlay on W. 61st St. S. (Oakhurst) and authorization for chairman to sign. Warner stated this is a grant approved from 2023, we have utilized about half and completed the project listed. We would like to see if the remaining monies can be used for other Oakhurst projects. Mortazavi stated that this request has been done before, with an approval from INCOG. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-162 surplussing a 2019 Polaris SXS Side-by-Side INV#EM348.03 Serial Number 4XARTA874K8865197 for Emergency Management and Resoltion#2024-162A disposing of the same to be transferred by Interlocal transfer to the Commissioners. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse to pass for one week until 10-28-24 discussion and possible action consider signing the Creek County Mental Health Grant Amendment to the current contract with Turn Key Health Clinics, LLC. This item was passed to review further what was being amended. There was discussion that this is for mental health services to be provided under the AG Opioid Mental Health Grant monies. Sheriff and Board could not be certain what was being amended. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Warner to sign Resolution#2024-163 changing the name of account 1526-2-0400-1110 from Oklahoma Highway Safety Grant to AG Sheriff Safe Grant and creating additional accounts 1526-2-0400-2005, 1526-0400-2005 and transferring current balance of OK Highway Safety Grant in the amount of $2,225.98 from 1526-2-0400-1110 to 1572-2-0400-1110 OK Highway Safety Grant FY2025 and creating account 1572-2-0400-1110 the new OK Highway Safety Grant per the updated Chart-of-Accounts as directed by the Auditor's Office and OSU County Training Office. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to let for Bid#25-4 Water Control/Management System for the Creek County Jail to be opened 11-18-24. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Warner and seconded by Whitehouse to approve Oklahoma Wireless Information Network Land Mobile Radio (OKWIN LMR) contracts. Stephens stated this is a one-year contract, with a five-year option to renew. Warner asked if there was a cost associated with the contract, Stephens stated no. Andrew Goforth, Assistant District Attorney has reviewed the contract, as well. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Warner and seconded by Whitehouse for the Allocation of Beverage Tax to be distributed as follows Bristow #3,755.81; Depew $363.38; Drumright $2,263.39; Kellyville $900.63; Kiefer $1,933.60; Lawrence Creek $106.98; Mannford $2,884.05; Mounds $824.01; Oilton $782.46; Sapulpa $19,388.21; Slick $133.50. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Cox Communications per County Specs extending from 30 days to 90 days for underground conduit runs for fiber & coax, by directional boring, size of line .958, size of casing 2" conduit, to cross and parallel Alt-75 approximately .01 miles of Alt 75, further described as 393' S. of Section 12, T17N, R11E in District #1. Stephens stated they will keep in touch on progress. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #19: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Bluefin Water Solutions LLC per County Specs for 12" lay flat Temporary Waterline by pulling through existing crossing with skid steer, size of line 12', size of casing 20" steel casing to cross W. 191st St. S. approximately .2 miles E. of S. 273rd W. Ave, further described as 1061' E. of the N.W. corner of Section 7, T16N, R10E in District #1. Stephens stated we are approving this with the temporary water line and they have provided timelines with each project. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #20: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Bluefin Water Solution LLC per County Specs for 12" lay flat Temporary Waterline by pulling through existing crossing with skid steer, size of line 12', size of casing 6' tinhorn to cross S. 289th W. Ave approximately .45 miles S. of W. 191st St. S., further described as 2,388' S. of the N.W. corner of Section 12, T16N, R9E in District #1. Stephens stated we are approving this with the temporary water line and they have provided timelines with each project. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #21: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Bluefin Water Solution LLC per County 12" lay flat Temporary Waterline by pulling through existing crossing with skid steer, size of line 12', size of casing 8' steel casing to cross N3743 Rd approximately .04 miles N. of W. 211th St. S., further described as 1221' E. of the S.W. corner of Section 15, T16N, 9E District #1. Stephens stated we are approving this with the temporary water line and they have provided timelines with each project. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #22: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from ONE GAS Inc per County Specs for natural gas pipeline per County Specs by boring, size of line 2-3/8", to cross Sunset Lane approximately 0.46 miles S. & 0.24 miles W. of Jct. SH66 & SH 117, further described as 980' S. of the N.W. N.E. corner of Section 4, T17N, R11E and to cross Westland Road approximately 0.52 miles S. & 0.06 miles W. of Jct. SH 66 & SH 177, further described as 1211' S. of the N.E. corner of Section 4, T17N, R11E and to cross W. Taft Avenue approximately 0.28 miles S. & 0.64 miles W. of Jct. SH 66 & SH 117, further described as 565' E. of the N.W. corner of Section 4, T17N, R11E in District 3. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #23: DISCUSSION ONLY/NO ACTION to consider approving three utility permit requests from Oklahoma Gas & Electric to parallel Veterans Memorial Drive approximately 0.81 miles west of Veterans Memorial Drive and State Highway 66 junction in District #3. Whitehouse stated there is a dispute with the landowner and the company, I would like to pass this to see if they can resolve the issues before we approve permits.
Item #24: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. (1) Motion was made by Stephens and seconded by Whitehouse to let for Bid #25-5 Construction and Installation of a new water well and associated equipment and building for City of Oilton to be opened on 11-18-24, ARPA Project #1566-5.11-74052-4110, and approve transfer $306.00 from 1566-1-1305-4110 Oilton ARPA Capital Outlay Commissioner FY2024-2025 to 1566-1-1305-2005 Oilton ARPA M&O Commissioners FY2025 for publication costs. Jay Loffler, Chief Engineer and Patrick spoke briefly about the project and funds available from the City of Oilton from OML $175,000.00, ARPA and INCOG $60,000.00. We are expecting some challenges with this project, this will help with one of the consent orders from DEQ for a second backup well. We will be waiting to see the total cost for project and if the city is approved for other grants to offset the cost of project. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye. (2) No Road or Bridge projects at this time.
Public Comment: Tandra McClellan, Payroll Clerk announced the upcoming Insurance Meeting Dates as follows November 13 and November 14, 2024 from 9 a.m. to 2 p.m. and November 15, 2024, as cleanup day.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:30 a.m. to adjourn and meet again 10-28-24. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.