2024-9-30 Meeting Minutes
September 30, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, September 30, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman,Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of September 23, 2024. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Transfer $9,727.95 from 1102-6-4100-2005 M&O HWY-D1 FY2023-2024 to 1102-6-4100-2005 M&O HWY-D1 FY2025; $9,321.47 from 1102-6-6510-2005 CIRB-MV Coll/SB1888 HWY-D1 FY223-2024 to 1102-6-6510-2005 CIRB-MV-Coll/SB1888 HWY-D1 FY2025; $40.00 from 1213-6-3200-2005 Floodplain Commissioners FY2023-2024 to 1213-6-3200-2005 Floodplain Commissioners FY2025; $3,326.56 from 1219-1-3200-2005 Planning Commissioners FY2023-2024 to 1219-1-3200-2005 Floodplain Commissioners FY2025; $33,123.00 from 1301-1-0800-2005 Use Tax Commissioners FY2023-2024 to 1301-1-0800-2005 Use Tax Commissioners FY2025; $62,315.34 from 1566-1-1300-4110 CCRWD1 ARPA-2021 Commissioners FY2023-2024 to 1566-1-1300-4110 CCRWD1 ARPA-2021 Commissioners FY2025; $161-743.63 from 1566-1-1302-4110 Kellyville ARAP-2021 Commissioners FY2023-2024 to 1566-1-1302-4110 Kellyville ARPA-2021 Commissioners FY2025; $18,328.26 from 1566-1-2000-1110 ARPA-2021 Commissioners FY2023-2024 to 1566-1-2000-1110 ARPA-2021 Commissioners FY2025; $217,175.69 from 1566-1-4300-4110 ARPA-2021-D3 Commissioners FY2023-2024 to 1566-1-4300-4110 ARPA-2021-D3 Commissioners FY2025; Blanket Purchase Orders #2000 - 2081; Purchase Orders #2023-2024 ARPA 2021 PROFESSIONAL SERVICES 746 Turn Key Health Clinics LLC 10636.55; Use-ST LABOR AND MATERIALS 5301 Roper Remodeling & Installation LLC 4950.75; 2024-2025 911 Phone MONTHLY SERVICE 1953 OK COMMUNICATIONS SYSTEMS 221.44; PHONE & INTERNET SERVICES 1870 A T & T 242.33; UTILITY 1949 A T & T 48.40; ARPA 2021 ROAD MATERIALS 1162 APAC CENTRAL INC 225368.00; CBRI MATERIAL 614 APAC CENTRAL INC 1528.34; 1757 ANCHOR STONE COMPANY 13711.18; General BOCC MINUTES 1132 SAPULPA DAILY HERALD 0.00; 1787 SAPULPA DAILY HERALD 403.35; 1956 SAPULPA DAILY HERALD 287.70; 1959 SAPULPA DAILY HERALD 69.75; Dog food 1871 FARMERS FEED 104.50; ELECTION EXPENSES 1899 CREEK COUNTY ELECTION BOARD 595.00; EMPLOYEE ASSISTANCE PROG 1876 COMMUNITYCARE EAP 172.70; EQUIP/FEES 1983 CINTAS CORPORATION NO 2 15.00; insurance - cobra 1794 Guardian 77.58; 1798 COMMUNITY CARE INSURANCE 1355.22; IT Support 29 CASTLECOM LLC 2047.30; K-9 CARE 1872 ATWOODS 16.99; LEASE 1952 Quadient Leasing USA Inc 327.00; Maintenance 1464 CINTAS CORPORATION NO 2 15.00; MONTHLY CHARGES 1446 ATLINK SERVICES LLC 225.00; OFFICE SUPPLIES 1807 Amazon Capital Services 198.89; 1855 MERRIFIELD OFFICE SUPPLIES 122.53; 1869 MERRIFIELD OFFICE SUPPLIES 8.47; 1969 MERRIFIELD OFFICE SUPPLIES 72.31; PARTS AND LABOR 1219 A & M ELECTRIC INC 119.00; PARTS & SUPPLIES 1754 CROW BURLINGAME CO. 117.30; Professional Service 582 Dirt Road Data 3087.00; Rent 1435 Straydog Storage 170.00; 1698 CREEK CO HOME FINANCE AUTH 2100.00; SERVICE 1946 COX BUSINESS 37.41; 1951 OTIS ELEVATOR COMPANY 95.00; Supplies 1424 ENLOW & SONS EQUIPMENT 480.00; 1572 MERRIFIELD OFFICE SUPPLIES 229.50; SUPPLIES 869 JOHN DEERE FINANCIAL 135.93; 1129 Quadient Leasing USA Inc 1406.27; 1471 KELLPRO COMPUTER SOLUTIONS 99.00; 1545 CINTAS CORPORATION NO 2 121.87; TRAVEL 509 COMDATA INC 34.46; TRAVEL REIMBURSEMENT 86 TROUT, CHRISTINE 106.80; UNIFORM & ACCESSORIES 916 DANA SAFETY SUPPLY INC 994.91; Utilities 1445 COX BUSINESS 1187.09; 1864 O N G 67.84; 1877 O N G 161.03; 1970 O G & E 91.25; UTILITY 1950 COX BUSINESS 37.41; Health CERTIFICATIONS 744 Autry Technology Center 12.00; MAINTENANCE AGREEMENT 1971 SHOEMAKER INC, FORREST 353.17; MEDICAL SUPPLIES 1124 McKESSON 18.83; SERVICE 1581 BANCROFT DESIGN INC 24.89; SUPPLIES 1128 Amazon Capital Services 116.11; 1222 MERRIFIELD OFFICE SUPPLIES 355.36; Utilities 511 CITY OF SAPULPA 151.69; 518 O N G 47.01; Highway DRUG SCREENING 154 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 298.00; EMPLOYEE ASSISTANCE PROG 1875 COMMUNITYCARE EAP 60.50; PARTS/SUPPLIES 1215 PREMIER TRUCK GROUP 575.49; 1316 KIRBY-SMITH MACHINERY 557.02; 1923 WELDON PARTS-TULSA 932.52; ROAD MATERIALS 765 APAC CENTRAL INC 252252.00; SERVICE 1748 A T & T MOBILITY 6.74; SUPPLIES 1319 CINTAS CORPORATION NO 2 186.91; Tires 1782 SOUTHERN TIRE MART LLC 1418.40; 1854 SOUTHERN TIRE MART LLC 979.50; Utilities 1325 O G & E 98.81; 1334 O G & E 660.07; Hwy-ST PARTS & SUPPLIES 125 MANNFORD LAWN AND GARDEN 654.50; 176 FLEET FUELS LLC 113.14; REIMBURSEMENT 1859 ROBINSON, NICHOLAS R. 150.00; REPAIRS/LABOR/PARTS 1722 STEWART WHOLESALE CO. 3367.69; ROAD MATERIALS 292 TED C CARTER TRUCKING LLC 24914.63; ROAD WORK 1071 APAC CENTRAL INC 121153.50; Sand 1724 ANCHOR STONE COMPANY 757.32; Jail-ST FLAGS 1857 LIBERTY FLAGS 417.00; IT Support 231 CASTLECOM LLC 2047.30; JAIL CLEANING SUPPLIES 1508 BRADY INDUSTRIES OF KANSAS LLC 125.45; TRAINING REGISTRATION 1197 CENTRAL TECHNOLOGY CENTER 748.00; VEHICLE PARTS 212 ADVANCED AUTO PARTS 52.05; Juv Dent-ST FOOD 230 SYSCO FOODS 1240.62; IT Support 207 CASTLECOM LLC 2047.29; PHONE & INTERNET SERVICES 1984 A T & T 515.69; PLUMBING SERVICES 1873 ASPEN PLUMBING LLC 1997.50; SPRINKLER HEADS 1800 FIRETROL 375.00; UTILITIES GAS SERVICES 1867 O N G 321.77; Mental Health CONTRACT LABOR 11 CALVIN-KOCH, VICKI 1000.00; 12 DISTRICT ATTORNEYS COUNCIL #24 1000.00; 13 SMITH, LISA ANN 550.00; 14 Smith, Ed Jr 1650.00; 15 UNDERWOOD, CHRISSIE 1650.00; Supplies 16 QUILL CORP 41.97; Planning/Zoning LEASE PYMT 1425 Quadient Leasing USA Inc 167.11; NEWSPAPER PUBLICATIONS 177 SAPULPA DAILY HERALD 82.96; Resale Checks/Warrants 1803 MIDWEST PRINTING 185.66; MEALS 655 Duggan, Tracy 20.87; 656 WARE, GLORIA J. 19.97; 657 WHISENHUNT, TERESA 15.65; 659 Raymer, Andra 65.79; Supplies 1990 MERRIFIELD OFFICE SUPPLIES 151.98; 1991 MERRIFIELD OFFICE SUPPLIES 954.60; TRAVEL REIMBURSEMENT 658 Raymer, Andra 249.91; 1942 MAINARD, DEBI 98.49; RFD-ST Insurance Premiums 1686 INSURICA INSURANCE SERVICES LLC 145.00; PARTS 1688 AIMS WESTERN AUTO LLC 316.20; PARTS AND REPAIR 1659 AIMS WESTERN AUTO LLC 3307.98; RADIOS 811 MOTOROLA SOLUTIONS INC 41988.26; Repairs 1614 MHC KENWORTH -Tulsa 600.00; 1700 MCH Kenworth-Tulsa 1447.60. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-148 amending the County Holiday Schedule for 2025, changing the dates of Christmas from December 25th & 26th to December 24th and December 25th. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to sign the Positive Pay Agreement with American Heritage Bank. Rick Engleman, Treasurer spoke briefly about the program that has been recommended by the Bank and how it will safeguard the counties account. This will go into effect today, and will be a year process before all previous warrants are closed out from old system. Tandra McClellan spoke about the open communication that needs to take place during this transition and on each possible check issue. Engleman also stated this will be no charge to the county to utilize the Positive Pay Program. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to sign Affidavit of Assignment with the Office of Juvenile Affairs for FY2024-2025 to provide temporary detention of children who are or may be subject to secure detention as required by 10 A O.S. § 2-3-103.C.2. Bret Bowling, Sheriff stated this the agreement we have had for a couple of years with OJA. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to sign 2024 Sheriff's Office Funding Grant Program Agreement from the Office of the Attorney General. Bowling stated this is the funding approved by Legislation. There was discussion that the monies can be used for a variety of this, except salaries and benefits. Whitehouse asked if this would be a revolving grant each year. Bowling stated if the funds are available. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-151 creating the accounts for the Sheriff's Office Funding Grant Program 1574-2-0400-2005 and 1574-2-0400-4110. Stephens stated these are the designated accounts per the State Auditor's Office. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Warner and seconded by Whitehouse to pass for one week until 10-7-24 discussion and possible action to award quotes for the repair of the sewage grinder at the Creek County Criminal Justice Center, Project#CJ-0194-Grinder Repair. Quotes submitted by AirCo Service and Beytco Inc, there was a no bid from Aspen Plumbing. Warner asked with the last repair, I thought there was supposed to be a spare unit. Bowling stated there is not a spare working unit. There was discussion of the ability to stop the flow of materials in the unit and just have water passage. Current charges from the city were briefly discussed, as well. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-152 directing the Creek County Treasurer to credit the Opioid Abatement Settlement, Allergan Sub-department Fund 1251-3-6702-2005 with a check from Milestone & Co LLC, in the amount of $33,830.34, as Pre-Approval Allocation to Entity, minus 15% for Attorney Fees, as per 62 O.S. 335, and procedures implemented by the State Auditor's Office. There was discussion if there has been a ruling on what the monies can be spent on. Mortazavi stated the State Auditor released approved expenditures about 9 months ago or so. Andrew Goforth, Assistant District Attorney stated that was only for the State monies and not the lawsuit side, we need confirmation from the Settlement Trust. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-153 directing the Creek County Treasurer to credit the Opioid Abatement Settlement, CVS Sub-department Fund 1251-3-6703-2005 with a check from Milestone & Co LLC, in the amount of $30,509.76, as Pre-Approval Allocation to Entity, minus 15% for Attorney Fees, as per 62 O.S. 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from ONE Gas Inc per County Specs for natural gas pipeline by boring, size of line ¾", to cross Westland Drive approximately 0.20 miles S. & 0.34 miles W. of Jct. SH 66 SH 117, further described as 2,136' E, of the S.W. corner of Section 33, T18N, R11E in District #3. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Mortazavi stated today is last day of the quarter, I will have the balance hopefully be mid-week. (1) Motion was made by Whitehouse and seconded by Stephens to approve the use of ARPA Funds for S. 221st W. Ave approximately 5,300 LF X 20 LF x 1.5", in the amount of $110,278.60. Project#1566-6.1-4300-4110(N). Whitehouse stated that we finished a previous three-mile project, now we would like to add another mile to the road. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: Tandra McClellan updated the Board on the Retiree's Health Benefit Group. They are still working on getting payment coupons out to the Retiree's, I ask everyone to be patient and if you have any question you can call the office.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:42 a.m. to adjourn and meet again 10-7-24. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.