2024-9-3 Meeting Minutes
September 03, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Tuesday, September 03, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of August 26, 2024. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve Temporary Transfer $5,116.02 from 1226-2-0400-2005/SSF2 M&O Sheriff FY2024-2025 to 1526-2-0400-1110/SSF15 OK HWY Safety Grant Sheriff FY2025; Blanket Purchase Orders #1526 - 1572; Purchase Orders # 2023-2024 General FUEL/DEPUTY CARS 2698 COMDATA INC 9996.63; LEASE 6339 Straydog Storage 60.00; Supplies 4938 LAW ENFORCEMENT RISK MANAGEMENT GROUP 984.00; RFD-ST OXYGEN MASKS 6366 BOUND TREE MEDICAL LLC 37.14; 2024-2025 911 Phone MONTHLY SERVICE 1358 OK COMMUNICATIONS SYSTEMS 221.44; PHONE & INTERNET SERVICES 1426 A T & T 238.65; Drug Court LODGING 5 Hyatt Regency Dallas 419.92; 6 Hyatt Regency Dallas 419.92; REGISTRATION 7 Emerging Drug Trends Llc 1090.00; General BENCH 928 OCI MANUFACTURING 804.00; Bid Notice 1456 SAPULPA DAILY HERALD 33.68; BOCC MINUTES 1457 SAPULPA DAILY HERALD 228.30; CCSO VEHICLE REPAIRS 970 Midtown Auto & Diesel Repair Inc 306.00; 1406 Midtown Auto & Diesel Repair Inc 702.90; EQUIP/FEES 1473 CINTAS CORPORATION NO 2 15.00; GLOVES 1286 DASH GLOVES 419.54; K-9 CARE 1466 ADVANCED CARE VETERINARY HOSPITAL 523.56; LANDSCAPING SERV 1217 THREE AMIGOS LAWN AND LAND SERVICES LLC 625.00; Maintenance 1026 CINTAS CORPORATION NO 2 15.00; PARTS AND LABOR 32 AIR COMFORT INC 1579.78; Professional Service 582 Dirt Road Data 1917.00; 589 TOTAL ASSESSMENT SOLUTION CORPORATION 9375.00; RECYCLE SERVICE 980 SHOW INC. 55.00; Reimbursement 1428 Bradley, Austin 175.00; 1430 COSBY, ERIN DENISE 126.87; Rent 1331 Straydog Storage 170.00; SERVICE 60 PATRIOT SECURITY SYSTEMS INC 16.00; 533 SHOW INC. 40.00; 1423 COX BUSINESS 37.41; STRIPING/DECALS 789 KPS STRIPING 475.00; Supplies 105 MERRIFIELD OFFICE SUPPLIES 155.06; 1250 SAMS CLUB DIRECT PAYMENT PROCESSING 133.82; SUPPLIES 8 Amazon Capital Services 85.00; 474 Quadient Leasing USA Inc 700.00; 1138 CINTAS CORPORATION NO 2 92.56; 1216 MERRIFIELD OFFICE SUPPLIES 50.34; Tolls 1161 OTA PIKEPASS CENTER 80.00; Training 1475 LEXIPOL, LLC 5890.00; TRAINING/TRAVEL 1273 VISA/AMERICAN HERITAGE BANK 484.99; TRASH SERVICE 48 A-1 REFUSE 30.00; UNIFORM & ACCESSORIES 818 DANA SAFETY SUPPLY INC 1630.00; Utilities 1122 COX BUSINESS 1187.09; 1136 COX BUSINESS 323.85; 1455 O G & E 113.44; UTILITIES 1494 O G & E 2242.14; UTILITY 1469 Waste Management Of Tulsa 203.29; 1470 Waste Management Of Tulsa 356.56; Vehicle Upfit 1033 DANA SAFETY SUPPLY INC 314.00; Health LAWN CARE 1134 MARK CROMWELL 500.00; MEDICAL SERVICE 617 ST JOHN SAPULPA 100.00; MEDICAL SUPPLIES 1124 McKESSON 189.48; POSTAGE 778 Quadient Leasing USA Inc 1000.00; SUPPLIES 1128 Amazon Capital Services 289.53; 1351 McKESSON 54.28; 1404 INUVIO,LLC 895.46; TRAVEL 1309 ALFORD, ALMETRICE 163.48; 1320 SMITH, BETH 30.82; 1338 TATE, DEBBIE 250.84; Utilities 492 CITY OF SAPULPA 383.69; 499 O G & E 1591.53; Highway Gravel 866 ANCHOR STONE COMPANY 9930.08; PARTS & SUPPLIES 1228 CROW BURLINGAME CO. 935.45; PARTS/SUPPLIES 168 KIRBYSMITH MACHINERY 121.89; 1036 PREMIER TRUCK GROUP 122.99; 1235 P&K EQUIPMENT 1123.52; SERVICE CONTRACT 877 ATLINK SERVICES LLC 324.95; SUPPLIES 252 Capital One 203.60; 863 Capital One 29.70; 875 CINTAS CORPORATION NO 2 198.28; Tires 1194 SOUTHERN TIRE MART LLC 1517.04; UNIFORM 870 AMERICAN T'S 1884.05; Utilities 1123 DRUMRIGHT UTILITIES 70.52; WATER BILL 883 CREEK CO RURAL WATER D#2 123.71; Hwy-ST HAULING 124 MIKE WOFFORD TRUCKING & GRADING LLC 2769.30; MATERIAL 301 ANCHOR STONE COMPANY 13609.18; ROAD MATERIAL 882 THE QUAPAW COMPANY 23564.06; Jail-ST Ccj maintenance kitchen 1106 THE VENT KING 575.00; CCJ PLUMBING SERVICES 1458 AIRCO SERVICE INC 645.00; CCJ VEHICLE REPAIRS 268 Midtown Auto & Diesel Repair Inc 96.90; Computer Memory 1361 Amazon Capital Services 276.98; EQUIP MAINTENANCE 1147 GUARDIAN RFID 430.00; INSPECTION 384 FIRETROL 175.00; PAINT 1416 WESTLAKE ACE HARDWARE OK-020 1553.92; PAYMENT 1359 LAWRIE, WILLIAM 421.26; Plumbing Supplies 1171 MORRISON SUPPLY COMPANY 6151.60; Transport 1272 Amazon Capital Services 47.97; TRASH SERVICE 1472 Waste Management Of Tulsa 781.29; Juv Dent-ST FOOD 230 SYSCO FOODS 1221.65; JUVENILE DETENTION 1474 EMPIRE PAPER COMPANY 55.91; LICENSE FEES 391 BRISTOW PUBLIC SCHOOL 10200.00; NEW VEHICLES 1057 JOHN VANCE AUTO GROUP 42727.00; 1060 JOHN VANCE AUTO GROUP 30875.00; PHONE & INTERNET SERVICES 1461 A T & T 507.60; PRINTING 1429 Print Shop LLC 185.00; SERVICE CONTRACT 370 AIRCO SERVICE INC 1561.08; Mental Health CONTRACT LABOR 6 DISTRICT ATTORNEYS COUNCIL #24 1000.00; 7 CALVIN-KOCH, VICKI 1000.00; 8 UNDERWOOD, CHRISSIE 1650.00; 9 Smith, Ed Jr 1650.00; 10 SMITH, LISA ANN 550.00; Planning/Zoning LEASE PYMT 927 Quadient Leasing USA Inc 167.11; POSTAGE 746 QUADIENT FINANCE USA INC 500.00; Resale Supplies 1349 MERRIFIELD OFFICE SUPPLIES 25.99; 1491 MERRIFIELD OFFICE SUPPLIES 17.51; 1492 MERRIFIELD OFFICE SUPPLIES 3.81; SH Commissary WINDSHIELD 1213 DISCOUNT MOBILE GLASS 660.00. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made Warner and seconded by Whitehouse to sign a Public Event Application with the Oklahoma Alcoholic Beverage Laws Enforcement Commission (ABLE) for the Kellyville Wine and Craft Festival being held the Creek County Fairgrounds for March 15, 2025, to be held at the Creek County Fairgrounds Multiplex Building. Stephens asked Andrew Goforth, Assistant District Attorney if this has been reviewed. Goforth stated yes. Jonathan Kieffer stated this will hopefully become an annual event, as well. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-142 directing the Creek County Treasurer to credit the Creek County Sheriff Service Fees M&O Account 1223-2-0400-2005/SSF7 with a check from ACCO in the amount of $550.00, as supplemental reimbursement for replacing a windshield due to hail damage to a Sheriff vehicle, which occurred on May 21, 2024, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Amended motion was made by Warner and seconded by Whitehouse to approve Utility Permit from AR Construction per County Specs extending from 30 days to 60 days per request for water service line by boring, size of line 8", size of casing 16", to cross E 0650 Rd & W. 61st St. S. approximately .03 miles E. of HWY 99 & W. 61st St, further described as 210' E. of the N.W. corner of Section 4, T18N, R7E in District #2. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Amended motion was made by Stephens and seconded by Warner to approve Utility Permit from Creek County Rural Water District #1 per County Specs extending from 30 days to 90 days for water line by trenching, size of line 10", size of casing 16" steel, to cross and parallel 225th W. Ave & 227th W. Avenue approximately 1 mile north of W. 131st & 225th W. Ave, further described as north of the S.E. corner of Section 23, T18, R10E in District #2, for ARPA Project #1566-5.11-7039-4110, Bid#24-13. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update at this time. (1) Motion was made by Stephens and seconded by Warner to approve the use of ARPA Funds for W. 81st St. S. from S. 161st St. W going west for 1¼ mile in the amount of $128, 148.40. Project#1566-6.1-4200-4110(N). Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: NONE
Item #12: Motion was made by Stephens and seconded by Warner at 9:27 a.m. to enter into Executive Session to hold confidential communications between the Board of County Commissioners and the District Attorney concerning contracting for outside counsel related to an appeal from the Board of Equalization, Scissortail Energy, LLC and Petrolink Energy, LLC v. Haley Anderson, Creek County Assessor, EQ 2024-32, the disclosure of which may seriously impair the litigation if known by the public disclosure as allowed by 25 O.S. § 307(B)(4). Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Warner at 9:53 a.m. to come out of Executive Session. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Warner to approve Professional Services Contract with Bass Law, P.C. not to exceed $10,000.00, to be paid from 0001-1-2000-2005/R2 for case mentioned above. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse at 9:56 a.m. to enter into Executive Session for discussion of the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of the individual salaried employee of the Board of County Commissioners, the Project Manager/Assistant Emergency Management Director as allowed by 25 O.S. § 307(B)(1). Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Whitehouse at 10:46 a.m. to come out of Executive Session. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: A motion was made by Stephens and seconded by Whitehouse to advertise the open position of Project Manager in the paper and on the website, we will take applications and/or resumes until September 12, 2024, deadline will be 4:00 p.m. They can be emailed to Dana Logsdon, at dlogsdon@creekcountyonline.com or delivered in person, the starting salary will $53,352.48 and the Ad will be paid out of 1102-6-4000-2005/T2-ALL. We will review the applications and determine the process after date stated. Stephens stated that Jacob Pilgrim is resigning and going to start his own business. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Public Comment; Andrew Goforth announced the dates for the upcoming Attorney General Open Meetings classes as follows September 23, 2024 located in Lawton, October 7, 2024 located in Woodward, October 21, 2024 located in Tulsa, November 18th located in McAlister and December 16, 2024 in Oklahoma City.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:50 a.m. to adjourn and meet again 9-9-24. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.