2024-9-23 Meeting Minutes
September 23, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, September 23, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Whitehouse and seconded by Warner to approve the minutes of September 16, 2024 and Special meeting minutes of September 19, 2024. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Transfer $666,160.48 from 1220-1-0600-2005 M&O Treasurer FY2023-2024 to 1220-1-0600-2005 M&O Treasurer FY2024; $213,706.81 from 1220-1-0600-1110 Payroll Treasurer FY2023-2024 to 1220-1-0600-1110 Payroll Treasurer FY2025; Blanket Purchase Orders #1878 - 1945; Purchase Orders #2023-2024 Juv Dent-ST LIGHT BULBS 6599 A & M ELECTRIC INC 33.72; 2024-2025 911 Phone FEES 276 OKLA DEPT OF PUBLIC SAFETY 665.00; NOTARY APPLICATION 1711 WALKER COMPANIES 89.00; UTILITY 1726 CIMARRON TELEPHONE COMPANY 1349.66; 1853 A T & T 2116.80; ARPA 2021 ROAD MATERIALS 1163 APAC CENTRAL INC 96159.10; CBRI MATERIAL 865 APAC CENTRAL INC 2513.67; 1667 ANCHOR STONE COMPANY 3254.20; Emergency Mgmt Fema Reimbursement 1862 OLIVE VOLUNTEER FIRE DEPTARTMENT 4505.27; Excess Resale EXCESS RESALE 14 CREEK COUNTY TREASURER 53654.23; Flood Plain TRAVEL REIMBURSEMENT 1257 PRESCOTT, CARL E. 400.29; General AIR FRESHENERS 1208 Simply Scentsational 36.00; Boarding 1506 K9 UNLIMITED 690.00; CCSO VEHICLE REPAIRS 970 Midtown Auto & Diesel Repair Inc 193.80; COPIER CHARGES 885 Standley Systems 149.94; CREMATION 1579 TRADITIONS FUNERAL & CREMATION SERVICES, INC 225.00; Dog food 1809 FARMERS FEED 104.50; EQUIPMENT 1679 Amazon Capital Services 125.00; First Aid Supplies 1243 CINTAS CORPORATION NO 2 52.15; K-9 CARE 1694 Amazon Capital Services 1281.64; Network Services 1730 COX BUSINESS 1146.29; Parts & Labor 1810 The Music Store Inc 831.95; PEST CONTROL 1786 EMCO TERMITE & PEST CONTROL INC 35.00; 1808 PRIME PEST SERVICES LLC 220.00; PROMOTIONAL PRODUCTS 1519 OKLAHOMA PROMO LLC 382.50; 1521 OKLAHOMA PROMO LLC 896.50; SERVICE 26 A T & T MOBILITY 26.91; 98 COX BUSINESS 37.41; 1248 U S Cellular 75.57; SOFTWARE 1438 Environmental Systems Research Institute 3575.00; Supplies 1573 QUILL CORP 144.99; 1683 MERRIFIELD OFFICE SUPPLIES 373.88; SUPPLIES 1591 Amazon Capital Services 99.95; 1720 MERRIFIELD OFFICE SUPPLIES 55.22; SUPPLIES AND SERVICE 1292 Elder Water Consulting Inc 165.00; TIRE REPAIRS 1234 BRISTOW TIRE & AUTO SERVICE 77.50; TRASH SERVICE 1244 AMERICAN WASTE CONTROL INC 215.06; UNIFORM & ACCESSORIES 1699 SPECIAL-OPS UNIFORMS 95.92; Utilities 1785 CITY OF SAPULPA 137.40; UTILITY 1431 A T & T MOBILITY 82.48; 1450 A T & T MOBILITY 189.69; 1783 EAST CENTRAL ELECTRIC COOP 384.00; 1784 EAST CENTRAL ELECTRIC COOP 417.00; Health PEST CONTROL 579 METRO TERMITE AND PEST CONTROL 480.00; SUPPLIES 640 WESTLAKE ACE HARDWARE OK-020 21.63; 1731 McKESSON 217.47; Highway ASPHALT 1539 TULSA ASPHALT LLC 4998.75; CULVERTS 1231 FENSCO INC 166.79; HAULING 1554 BANKS & SON TRUCKING 5875.75; LEASE PYMT 1549 ARMSTRONG BANK 2959.84; 1571 ARMSTRONG BANK 2959.84; PARTS & SUPPLIES 149 PREGLER LAWN AND GARDEN 164.44; PARTS/SUPPLIES 867 WARREN CAT 859.06; 1440 ASSOCIATED SUPPLY CO INC 684.64; SIR TEST 1550 TotalSIR 36.50; SUPPLIES 874 MERRIFIELD OFFICE SUPPLIES 269.70; TESTING 243 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 193.00; Training 1850 HEAVY HAUL DYNASTY, LLC 2950.00; Utilities 1437 A T & T MOBILITY 463.56; 1449 O G & E 740.18; UTILITY 1448 A T & T MOBILITY 59.25; 1531 A T & T 293.37; 1541 O N G 163.86; 1560 O G & E 82.47; Hwy-ST ASPHALT 989 APAC CENTRAL INC 7080.78; asphalt overlay 1158 APAC CENTRAL INC 29989.70; Gravel 1788 MIKE WOFFORD TRUCKING & GRADING LLC 4485.60; HAULING 1567 MIKE WOFFORD TRUCKING & GRADING LLC 8673.84; Jail-ST AIR CONDITIONER 1728 AIRCO SERVICE INC 99.00; DETAIL VEHICLE 1718 ADVANCED AUTO PARTS 112.96; NATURAL GAS 1734 Symmetry Energy Solutions LLC 338.05; PEST CONTROL 259 PRIME PEST SERVICES LLC 600.00; UNIFORM & ACCESSORIES 1590 BAYSINGERS UNIFORMS AND EQUIPMENT 242.22; UTILITIES ELECTRIC SERVICE 1791 O G & E 6694.61; 1793 O G & E 140.75; 1799 O G & E 43.53; UTILITIES GAS SERVICES 1856 ON G 254.20; UTILITIES WATER 1733 CITY OF SAPULPA 3230.30; Welder 1727 Lampton Welding Supply 888.40; Juv Dent-ST FOOD 230 SYSCO FOODS 1337.62; JAIL SMOKE DETECTORS 1198 ENDEX 669.50; JUVENILE DETENTION 1575 BOB BARKER CO INC 109.90; Network Services 1801 COX BUSINESS 1772.74; PEST CONTROL 169 PRIME PEST SERVICES LLC 450.00; SPRINKLER HEADS 1858 FIRETROL 562.50; ML Fee SUPPLIES 205 MERRIFIELD OFFICE SUPPLIES 118.36; Resale Checks/Warrants 1525 MIDWEST PRINTING 1081.92; LABOR 1758 STORAGE SOLUTIONS 320.00; PUBLICATION 652 SAPULPA DAILY HERALD 30646.80; Supplies 1736 MERRIFIELD OFFICE SUPPLIES 35.96; Safe Oklahoma - AG PRINTER 1792 CDW Government 426.92; Self Ins Prog self insured deductible charge 1804 COMPSOURCE MUTUAL INSURANCE COMPANY 3337.82; Tax Refunds TAX CORRECTION 15 Corelogic Inc 150.00. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Warner to award Bid#25-1 3-Month Asphalt and Emulsion per district. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to sign Lease Purchase documents for Drumright VFD, Bid#25-2 awarded on 9-16-24, with Welch State Bank and Texas Trucks. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Warner to accept Bid#25-3 Supply and Installation of Two 50kw Generators for Creek County Rural Water District #5 and pass for three weeks until 10/15/24 for review. Bids submitted by Houston Electronics Inc., Beytco Inc., Native Energy Source LLC, and Generators Supercenter. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-148 establishing the County Holiday Schedule for 2025 as follows: January 01, 2025; January 20, 2025; February 17, 2025; April 18, 2025; May 26, 2025; July 4, 2025; September 01, 2025; October 13, 2025; November 11, 2025; November 27 & 28, 2025; December 25 & 26, 2025. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2024-149 approving tuition cost for CDL training for employees, specifically Luke VanOrsdol, to attend Drumright Vo-Tech with Green Country Workforce reimbursing part of the fee back to District #3. Whitehouse stated it is hard to get CDL drivers, this will also be the contract that employee is required to stay at the county for two years after completion of CDL. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #12: DISCUSSION ONLY/NO ACTION on update of Oklahoma WorkForce organizations changes. Warner spoke to the Board and presented a packet for the options to re-organize the six districts. Creek County is part of the Green Country Region, which contains 11 counties currently. Governor Stitt has asked that the program look at reorganizing in efforts to cut overhead costs. Option 1 is currently being discussed, which would mean that Green Country Region would combine with the Northeast Region and would then contain 18 counties. In the past the Northeast District was not interested in the combining of districts, but now is open to discussion. With this being said I am a part of the Board and hold the Chief Local Elected Official for Green Country, with me leaving in December you need to think of who may replace me on this board. There was other discussion that 90% of the official are Commissioners that hold a seat on the Board, but does not have to be a commissioner. Warner briefly spoke of who benefits from grants from the program as well.
Item #13: Motion was made by Stephens and seconded by Warner for the Allocation of Beverage Tax to be distributed as follows Bristow $4,055.24; Depew $392.35; Drumright $2,443.83; Kellyville $972.76; Kiefer $2,087.76; Lawrence Creek $115.51; Mannford $3,113.98; Mounds $889.971; Oilton $884.84; Sapulpa $20,933.93; Slick $144.15. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-150 directing the Creek County Treasurer to credit the Creek County Commissioners General Fund 0001-1-2300-1222/R4 with checks received from Benefit Resources, Inc. on a continuing basis during 2024/2025 fiscal year, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from FiberLink LLC per County Specs extending from 30 days to 60 days for fiber optic conduit and vaults by boring and trenching, size of line ¾", size of casing 2-1.5" ducts, to parallel S. 177th W. Ave South to S. 106th W. Ave, then West along S. 106th W. Ave to S. 193rd W. Ave, then across and parallel S. 193rd W. Ave S. to W. 111th St. S. starting at Jct. S. 177th W. Ave & W. 101st St. S. in Section 25, T18N, R10E in District #2. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from FiberLink LLC per County Specs extending from 30 days to 60 days for 2 fiber optic ducts conduit and vaults to parallel S. 177th W. Ave, starting at W. 91st St. S. and traveling South to W. 101st St. S. in Section 24, T18N, R10E in District #2. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from FiberLink LLC per County Specs extending from 30 days to 60 days for 2 fiber optic ducts conduit and vaults to parallel and cross S. 177th W. Ave, starting at W. 91st St. S. and traveling North to W. 81st St. S. in Section 24, T18N. R10E in District #2. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from FiberLink LLC per County Specs extending from 30 days to 60 days for 2 fiber optic ducts conduit and vaults to parallel and cross S. 193rd W. Ave, starting at W. 111th St. S. and traveling S. to HWY 33 in Section 35, T18N, R10E in District #2. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #19: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from Cox Communications per County Specs for cable line by pull through existing conduit, to parallel S. 56th W. Ave approximately 0.33 miles N. of Canyon Rd., further described as 2426.4' S.W. of the N.W. corner of Section 17, T18N, R12E in District #3. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #20: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from ONE Gas Inc. per County Specs for natural gas pipeline by boring, size of line ¾", to cross W. 86th St. approximately 1.75 miles W. & 2.09 miles N. of Jct. US 75 & SH 364, further described as 2,330' S. of the N.W. corner of Section 16, T18N, R12E in District #2. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #21: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update at this time. (1) No Bridge or Road Projects at this time. (2) Motion was made by Stephens and seconded by Whitehouse to approve transfer $14,298.53 from 1566-1-1301-4110 City of Drumright ARPA-Water/Sewer Commissioners FY2023-2024 to 1566-1-2000-1110 ARPA 2021 Payroll Commissioners FY2025, this will be placing the remaining balance of ARPA/SLFRF funds from the City of Drumright that will not be used and transferring it back to the primary fund. Stephens stated we have an email from Shawna Jackson, City Clerk/Treasurer of Drumright stating they will not be able to utilize the remaining funds of $14,298.53 for projects requested. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:40 a.m. to adjourn and meet again 9-30-24. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.