2024-6-10 Meeting Minutes
June 10, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, June 10, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:01 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of June 03, 2024. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve Monthly Appropriations; May Monthly Reports from Assessor; County Clerk; District Attorney; Election Board; OSU Extension Services; Sheriff; Treasurer; Transfer $4,267.61 from 0001-1-1000-2005 M&O County Clerk FY2023-2024 to 0001-1-1000-1110 Payroll County Clerk FY2025 ; Error Correction $105.00 from 1226-2-0400-2005/SSF2 M&O Sheriff FY2023-2024 to 1229-2-0400-1110 Payroll Sheriff FY2024; $600.00 from 1226-2-0400-2005/SSF2 M&O Sheriff FY2023-2024 to 1526-2-0400-1110/SSF15 Payroll Sheriff FY2024; Blanket Purchase Orders #6318 - 6347; Purchase Orders #2023-2024 911 Phone 186, A T & T, 1711.21, Utilities 187, CIMARRON TELEPHONE COMPANY, 192.63, Utilities 188, BEARCOM, 3314.11, RADIO/ACC/ETC; CBRI 53, APAC CENTRAL INC, 1545.30, MATERIAL 54, SHUTERRA, LLC, 6440.00, vegetation management 55, SHUTERRA, LLC, 1260.00, vegetation management 56, Lampton Welding Supply, 246.78, CYLINDER RENTAL; Court Clerk Preservation Fund 3, BUSINESS IMAGING SYSTEMS INC, 4277.60, RECORD CONVERSION; Flood Plain 3, OK Dept Of Environmental Quality, 748.11, PERMIT FEE; General 3305, MERRIFIELD OFFICE SUPPLIES, 253.82, OFFICE FURNITURE 3306, Dawson, Stacey, 825.96, TRAVEL 3307, Myers, Randi, 569.01, TRAVEL 3308, Toothman, Olivia, 154.97, TRAVEL 3309, CULLIGAN OF TULSA, 22.00, BOTTLED WATER 3310, EMCO TERMITE & PEST CONTROL INC, 35.00, PEST CONTROL 3311, Trout, Darrel, 240.00, JANITORIAL 3312, COX BUSINESS, 374.31, SERVICE 3313, A-1 REFUSE, 20.00, TRASH SERVICE 3314, MERRIFIELD OFFICE SUPPLIES, 302.82, FURNITURE 3315, Standley Systems, 38.45, SERVICE AGREEMENT 3316, MERRIFIELD OFFICE SUPPLIES, 373.47, SUPPLIES 3317, Lowes Home Improvement, 68.30, SUPPLIES 3318, EMERGENCY POWER SYSTEMS, INC, 1620.00, SUPPLIES AND SERVICE 3319, OTA PIKEPASS CENTER, 3.85, Tolls 3320, WESTLAKE ACE HARDWARE OK-020, 229.90, PARTS & SUPPLIES 3321, FIZZ-O WATER COMPANY, 9.00, WATER 3322, CINTAS CORPORATION NO 2, 157.65, SUPPLIES 3323, EMCO TERMITE & PEST CONTROL INC, 60.00, PEST CONTROL 3324, SAPULPA DAILY HERALD, 234.75, NEWSPAPER PUBLICATIONS 3325, O G & E, 4069.16, Utilities 3326, ONE NET, 470.00, UTILITY 3327, ONE NET, 640.00, UTILITY 3328, SAPULPA DAILY HERALD, 419.70, BOCC MINUTES 3329, CITY OF BRISTOW, 76.75, UTILITY 3330, M W PROKLEAN OF OKLAHOMA, 400.00, JANITORIAL 3331, MERRIFIELD OFFICE SUPPLIES, 1487.40, SUPPLIES 3332, CINTAS CORPORATION NO 2, 15.00, Maintenance 3333, THREE AMIGOS LAWN AND LAND SERVICES LLC, 625.00, LANDSCAPING SERV 3334, CINTAS CORPORATION NO 2, 15.00, SERVICE 3335, GUARDIAN ALLIANCE TECHNOLOGIES INC, 60.00, Surveillance System 3336, ADVANCED COPIER SYSTEMS LLC, 294.78, COPIER CONTRACT 3337, THOMSON-WEST, 251.66, SUBSCRIPTION 3338, BAYSINGERS UNIFORMS AND EQUIPMENT, 23.25, UNIFORM & ACCESSORIES 3339, Midtown Auto & Diesel Repair Inc, 314.38, CCSO VEHICLE REPAIRS 3340, Lampton Welding Supply, 26.80, RENTAL 3341, COMDATA INC, 13508.19, FUEL/DEPUTY CARS 3342, BAYSINGERS UNIFORMS AND EQUIPMENT, 269.71, UNIFORM & ACCESSORIES 3343, DISCOUNT MOBILE GLASS, 365.00, WINDSHIELD 3344, Midtown Auto & Diesel Repair Inc, 103.58, Tires 3345, BRISTOW TIRE & AUTO SERVICE, 15.00, TIRE REPAIRS 3346, BRISTOW TIRE & AUTO SERVICE, 15.00, TIRE REPAIRS 3347, MERRIFIELD OFFICE SUPPLIES, 104.85, OFFICE SUPPLIES 3348, O G & E, 790.26, UTILITIES ELECTRIC SERVICE 3349, BRISTOW TIRE & AUTO SERVICE, 143.84, Tires 3350, A & W TOWING INC, 120.00, TOW CHARGE 3351, Midtown Auto & Diesel Repair Inc, 247.22, BRAKES/DEPUTY CAR 3352, INTERNATIONAL ASSOCIATION FOR PROPERTY AND EVIDENCE, INC, 65.00, MEMBERSHIP DUES 3353, COX BUSINESS, 244.35, Network Services 3354, Service Oklahoma, 44.50, TAG/TITLE 3355, EMCO TERMITE & PEST CONTROL INC, 15.00, PEST CONTROL 3356, TROUT,CHRISTINE, 124.21, TRAVEL 3357, O N G, 167.45, UTILITIES; Health 411, Gore, Courtney, 27.34, TRAVEL 412, ALFORD, ALMETRICE, 113.23, TRAVEL 413, Kelly Amanda, 58.96, TRAVEL 414, TATE, DEBBIE, 283.54, TRAVEL 415, Brannam, Jerina, 30.82, TRAVEL 416, Talley, Robert, 330.18, TRAVEL 417, MARK CROMWELL, 500.00, HANDYMAN SERVICES 418, World Aquatic Coalition Inc, 249.00, CERTIFICATIONS 419, Amazon Capital Services, 188.70, SUPPLIES 420, Metro Security, 45.00, SERVICE 421, HOMETOWN JANITORIAL SERVICES, 1175.00, JANITORIAL 422, CITY OF BRISTOW, 120.18, Utilities 423, Autry Technology Center, 24.00, CERTIFICATIONS 424, Standley Systems, 65.76, LEASE 425, MERRIFIELD OFFICE SUPPLIES, 599.19, SUPPLIES 426, R.K Black Inc, 592.41, LEASE 427, McKESSON, 3486.46, SUPPLIES 428, ACCURATE HEAT AIR & PLUMBING LLC, 440.00, SERVICE; Highway 1626, McCaffrey, Michael, 236.53, PAYROLL 1627, AMERICAN HERITAGE BANK, 40.74, PAYROLL 1628, OKLA PUBLIC EMPL RET SYSTEM, 53.25, PAYROLL 1629, McCaffrey, Michael, 236.53, PAYROLL 1630, AMERICAN HERITAGE BANK, 40.74, PAYROLL 1631, OKLA PUBLIC EMPL RET SYSTEM, 53.25, PAYROLL 1632, McCaffrey, Michael, 182.75, PAYROLL 1633, AMERICAN HERITAGE BANK, 31.46, PAYROLL 1634, OKLA PUBLIC EMPL RET SYSTEM, 41.14, PAYROLL 1635, McCaffrey, Michael, 236.53, PAYROLL 1636, AMERICAN HERITAGE BANK, 40.74, PAYROLL 1637, OKLA PUBLIC EMPL RET SYSTEM, 53.25, PAYROLL 1638, COMDATA INC, 507.50, DIESEL FUEL/GAS 1639, O'REILLY AUTO PARTS, 856.92, PARTS/SUPPLIES 1640, OTA PIKEPASS CENTER, 9.65, PAYMENT 1641, PREMIER TRUCK GROUP, 122.99, PARTS/SUPPLIES 1642, WESTLAKE ACE HARDWARE OK-020, 269.05, PARTS/SUPPLIES 1643, Amazon Capital Services, 65.97, PARTS & SUPPLIES 1644, Witty Ideas, 244.50, T-SHIRTS 1645, AMERICAN WASTE CONTROL INC, 62.00, TRASH 1646, JOHN DEERE FINANCIAL, 308.81, PARTS/SUPPLIES 1647, OTA PIKEPASS CENTER, 5.80, Tolls 1648, MERRIFIELD OFFICE SUPPLIES, 165.46, OFFICE SUPPLIES 1649, UniFirst Holdings Inc, 135.10, OFFICE SUPPLIES 1650, A T & T, 757.51, Utilities 1651, Armstrong Bank, 3069.89, LEASE/PURCHASE 1652, GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC, 243.00, DRUG TESTING 1653, OKLAHOMA TURNPIKE AUTHORITY, 28.37, PIKE PASS 1654, VARNERS EQUIPMENT & HARDWARE, 57.33, SUPPLIES 1655, TRACTOR SUPPLY CREDIT PLAN, 63.97, PARTS & SUPPLIES 1656, UniFirst Holdings Inc, 806.71, UNIFORM 1657, GREEN ENVIRONMENTAL SERVICES LLC, 88.28, TRASH SERVICE 1658, TULSA ASPHALT LLC, 3299.35, ASPHALT 1659, MIKE WOFFORD TRUCKING & GRADING LLC, 3558.25, HAULING 1660, TED C CARTER TRUCKING LLC, 11606.58, HAULING 1661, TED C CARTER TRUCKING LLC, 11746.83, HAULING; Hwy-ST 654, CHEROKEE HOSE & SUPPLY INC, 106.55, PARTS & SUPPLIES 655, DIRECT DISCOUNT TIRE, 422.58, PARTS & SUPPLIES 656, FLEET PRIDE, 426.15, PARTS & SUPPLIES 657, NAPA AUTO PARTS, 1032.74, PARTS & SUPPLIES 658, P&K EQUIPMENT, 449.51, Parts & Labor 659, APAC CENTRAL INC, 80348.80, asphalt overlay 660, ITCO INDUSTRIAL TIRE, 2096.25, REPAIRS/LABOR/PARTS 661, WARREN CAT, 1629.37, PARTS 662, P&K EQUIPMENT, 644.98, PARTS & REPAIR 663, YELLOWHOUSE MACHINERY, 524.45, PARTS & REPAIR 664, O'REILLY AUTO PARTS, 161.90, PARTS & SUPPLIES 665, Sellers Tire Inc, 440.00, TIRES & REPAIRS 666, P&K EQUIPMENT, 1898.93, PARTS 667, HHH Transmission, 5247.08, Repairs 668, P&K EQUIPMENT, 648.03, PARTS 669, DIRECT DISCOUNT TIRE, 1640.82, Tires 670, FLEET FUELS LLC, 14889.28, Fuel; Jail-ST 1000, AIRCO SERVICE INC, 99.00, MAINTENANCE AGREEMENT 1001, WESTLAKE ACE HARDWARE OK-020, 71.23, CCJ MAINTENANCE 1002, COMDATA INC, 2399.40, FUEL/JAIL TRANSPORTS 1003, Print Shop LLC, 78.26, UNIFORM 1004, A & W TOWING INC, 142.17, TOW CHARGE 1005, SAPULPA RURAL WATER CO, 38.00, UTILITIES WATER 1006, COX BUSINESS, 2205.55, CCJ PHONE AND INTERNET SERVICES 1007, PRIME PEST SERVICES LLC, 200.00, PEST CONTROL/JAIL; Juv Dent-ST 656, Williams Grocery, 11.67, FOOD/SUPPLIES 657, COMDATA INC, 630.84, Fuel 658, TULSA TECH, 260.00, TRAINING REGISTRATION 659, SYSCO FOODS, 1978.26, FOOD 660, DISH NETWORK, 128.01, CABLE 661, CITY OF BRISTOW, 385.62, UTILITIES WATER 662, PRIME PEST SERVICES LLC, 150.00, PEST CONTROL; Planning/Zoning 68, SAPULPA DAILY HERALD, 298.16, NEWSPAPER PUBLICATIONS; Resale 425, TM CONSULTING INC, 60.00, IT Support 426, TM CONSULTING INC, 5800.00, IT Support 427, Quadient Leasing USA Inc, 998.85, LEASE 428, Gster Cleaning, 600.00, JANITORIAL 429, CREEK COUNTY SHERIFF, 1400.00, TAX WARRANT SERVICE 430, SCENTS PLUS LLC, 96.00, AIR FRESHENERS 431, COMDATA INC, 52.95, FUEL 432, COMDATA INC, 310.00, FUEL 433, TM CONSULTING INC, 1595.00, IT Support 434, MERRIFIELD OFFICE SUPPLIES, 91.96, Supplies; RFD-ST 94, Ultra Bright Lightz, 2490.96, Upfit vehicle; SH Svc Fee 231, Turn Key Health Clinics LLC, 3738.21, MEDICAL SERVICES/JAIL; Trash Cop 9, WESTLAKE ACE HARDWARE OK-020, 7.12, grant supplies. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: DISCUSSION ONLY/NO ACTION on current application for State OMES for SQ 781 Mental Health and Substance Abuse funds for TurnKey. Stephens stated the Board signed a letter of support on 12-27-23 for the Sheriff and Turnkey. The application was submitted to the state, the application has not been denied. TurnKey did have to make minor altercation to application and is waiting on state approval for funds. Bret Burnett, TurnKey Representative spoke to the Board, we did submit an application with the Sheriff back in December to help assist the incarcerated population with mental health and substance abuse. We have partnered with thirty-eight other counties on the SQ 781 funds, as well. We would like to work to enhance the rural mental health issues and partner with other community agencies on discharge planning of inmates for their health needs. We are not a vendor currently with the State, we are contracted with the counties to provide services currently. Our application had to be altered and the state stated they did not see an issue with that. We have been working with Tammy Westcott, ODMHSAS with our applications. We have been told that the state will be finalizing the funding and how the funds will be utilized. We have not been denied at this time for the funding. The Board stated there is no action at this time, since a letter of support has already been approved.
Item #8: DISCUSSION ONLY/NO ACTION to make application to the State OMES for SQ 781 Mental Health and Substance Abuse funds for Lifegate Ministries. Warner stated that the state said the county could have an alternate bid for funds. We now know that TurnKey has not been denied, I still don't want the county to leave any money on the table. Stephens stated he has an issue with the way Mr. Day approached the board with his request, we have a request currently with the Sheriff and TurnKey. We were told that TurnKey was denied from all funding and they would like to submit for the funding. Mr. Day spoke to the board briefly, I think there has been a misunderstanding, I stated that they had not been approved for their exemption and we don't want to leave the funding on the table. I also stated that I did not want to step on the Sheriff toes with the request. TurnKey is not contracted with the state currently and we are already contracted with the state. This has been a learning experience with grants and I do apologize if there was a misunderstanding. Warner made a motion to provide a letter of support for funding for Lifegate Ministries, they are a good organization and are worth supporting their application. Whitehouse stated I feel like we were given some false information that TurnKey was denied from all funding and they would like to submit an alternative bid for funds. We have already agreed to support the Sheriff and think that TurnKey does a really good job. There was discussion on what Mr. Day stated to the board on first presentation and it was stated that the minutes and recording could be reviewed. There was discussion with the Board, TurnKey and Lifegate on maybe a partnership with the funds to provide services to improve substance abuse and mental health for our community. You both seem to share the same goal, maybe you add to your program and work together to create a better community stated Stephens. TurnKey and Lifegate both agreed.
Item #9: Motion was made by Whitehouse and seconded by Stephens to approve outside legal services for condemnation action for Project #J/P3047(04); CIRB-219C(XXX)RB; Creek County; Parcel 3 and 3.1 (Patricial Donaldson and Bill Donaldson), for District #3, in the amount of $2,150.00, with Mike Loeffler. Whitehouse stated this is the last parcel we need to complete the last portion of the bridge over Big Deep Fork. We have not been able to come to an agreement with property owner, so we need to proceed with condemnation. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-72 designating county depository bank for an investment Certificate of Deposit for fiscal year 2024-2025, with Legacy Bank, in the amount of $250,000.00, with a 12-month term and rate of 5.00%. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to sign the fiscal year 2025 Solid Waste/Storm Debris Cleanup Assistance Program from the Oklahoma Cooperative Circuit Engineering Districts Board for District #1 $34,500.00; District #2 $9,500.00; District #3 $2,000.00 for Chipper, Chainsaws, and Dump roll off. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2024-73 ODOT Equipment Lease Renewal for fiscal year 2024-2025, on agreement 193006/99-2836, for District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded Whitehouse to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 1" water service, by boring, size of line 1" poly to cross 201st approximately .38 miles W. of 201st St. & 273rd W. Ave, further described as 2,000' W. of the S.E. corner of Section 12, T16N, R9E, in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 1" water service, by boring, size of line 1" poly to cross 191st approximately .25 miles E. of 191st & 257th W. Ave, further described as 1,318' E. of the S.W. corner of Section 5, T16N, R10E, in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No updates at the time. (1) No Road or Bridge projects at this time. Stephens updated his projects 33rd W. Ave and 49th W Avenue are completed. They are starting Lake Jackson this week and we are looking at funds to maybe add Lone Star Rd. Whitehouse stated he has one they will be working on this week.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:44 a.m. to adjourn and meet again on 6-17-24. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.