2024-12-16 Meeting Minutes
December 16, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, December 16, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of December 09, 2024. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve November Monthly Report from Election Board and Sheriff; Transfer $1,153.00 from 1102-6-4200-1110 Salary HWY-D2 FY2024-2025 to 1102-6-4200-1320 Travel HWY-D2 FY2025; $19,515.67 from 1102-6-4300-1110 Salary HWY-D3 FY2024-2025 to 1102-6-4300-1320 Travel HWY-D3 $1,000.00, 1102-6-4300-2005 M&O HWY-D3 $3,515.67 and 1102-6-4300-4110 Capital Outlay HWY-D3 $15,000.00 FY2025; Error Correction $11,873.02 from 1572-2-0400-1110 OK HWY Safety Grant Sheriff FY2024-2025 to 1226-2-0400-2005 M&O Sheriff FY2025; $780.00 from 1229-2-0400-2005 Trash Cop Sheriff FY2024-2025 to 1226-2-0400-2005 M&O Sheriff FY2025; Blanket Purchase #3220 - 3281; Purchase Orders # 2024-2025 911 Phone STAMP 3027 MERRIFIELD OFFICE SUPPLIES 32.99; UTILITY 3176 CIMARRON TELEPHONE COMPANY 1349.66; ARPA 2021 PROFESSIONAL SERVICES 429 Turn Key Health Clinics LLC 11062.01; ROAD MATERIALS 2549 APAC CENTRAL INC 101332.00; CH Improv-ST Agreement 3199 CREEK CO PUBLIC FACILITIES 101062.57; County Community Safety MEDICAL SERVICES/JAIL 3191 Turn Key Health Clinics LLC 19071.08; General AIR FRESHENERS 2080 Simply Scentsational 36.00; ANNUAL MEMBERSHIP DUES 3115 United States Police Canine Assoc 50.00; BOCC MINUTES 3072 SAPULPA DAILY HERALD 461.25; 3180 SAPULPA DAILY HERALD 149.25; COPIER CONTRACT 2753 ADVANCED COPIER SYSTEMS LLC 294.78; CREMATION 2806 GREEN HILL FUNERAL HOME 225.00; 3059 GREEN HILL FUNERAL HOME 225.00; 3073 TRADITIONS FUNERAL & CREMATION SERVICES, INC 225.00; EAR TAGS/FAIRGROUNDS 2556 FARMERS FEED 300.00; EQUIP/FEES 2024 CINTAS CORPORATION NO 2 15.00; EQUIPMENT 2946 Global Industrial 2219.00; 3088 Global Industrial 1181.91; 3089 WHEELER METALS 780.00; K-9 Unit Upfit 784 I CARE AUTO GLASS & PARTS 1465.60; MAINTENANCE AGREEMENT 2186 XEROX CORP 61.78; 2190 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; MATERIALS 2867 Amazon Capital Services 145.99; MMPI TEST 3111 LAW ENFORCEMENT PSYCHOLOGICAL SERVICES LLC 125.00; OFFICE SUPPLIES 3121 MERRIFIELD OFFICE SUPPLIES 32.28; PARTS & SUPPLIES 2013 WESTLAKE ACE HARDWARE OK-020 182.06; PEST CONTROL 2595 EMCO TERMITE & PEST CONTROL INC 305.00; 2927 EMCO TERMITE & PEST CONTROL INC 35.00; polygraph 2882 Raines Polygraph Services 900.00; Professional Service 2748 Dirt Road Data 5778.00; REPAIRS/DEPUTY CAR 1671 I CARE AUTO GLASS & PARTS 2871.48; SERVICE 2057 CINTAS CORPORATION NO 2 79.47; 2965 Verizon Wireless 160.04; SERVICE AGREEMENT 2289 Standley Systems 44.23; SUBSCRIPTION 3040 BRISTOW NEWS 44.00; SUPPLIES 2968 Amazon Capital Services 23.36; 3168 MERRIFIELD OFFICE SUPPLIES 25.00; TIRE REPAIRS 2517 BRISTOW TIRE & AUTO SERVICE 166.00; Tires 3009 BRISTOW TIRE & AUTO SERVICE 668.40; 3177 BRISTOW TIRE & AUTO SERVICE 658.00; Title 3166 Service Oklahoma 30.00; TRAVEL 2064 KEIFFER, JONATHAN R. 107.87; UNIFORM & ACCESSORIES 1790 DANA SAFETY SUPPLY INC 1286.02; Utilities 3172 CITY OF SAPULPA 605.72; 3195 O N G 236.16; UTILITIES 3131 O N G 398.89; UTILITIES GAS SERVICES 3174 O N G 257.26; UTILITIES WATER 3127 CITY OF SAPULPA 122.37; UTILITY 3171 O G & E 236.30; 3178 O G & E 726.57; 3179 O G & E 203.18; Health POSTAGE MACHINE FEE 3148 Quadient Leasing USA Inc 177.45; SUPPLIES 2500 MERRIFIELD OFFICE SUPPLIES 610.25; TRAVEL 1640 Gore, Courtney 20.10; 3155 DeBella, Karen 74.85; Utilities 497 VIP Voice Services 835.00; 542 O N G 246.15; 550 O G & E 148.76; Highway CLOTHING 3192 Print Shop LLC 32.00; EQUIPMENT 3190 PURPLE WAVE INC 53350.00; First Aid Supplies 2022 Cintas Corp 243.92; LEASE PYMT 2961 ARMSTRONG BANK 2959.84; 2976 ARMSTRONG BANK 2959.84; PARTS AND REPAIR 3037 TULSA AUTO SPRING CO INC 2350.16; PARTS/ SUPPLIES 2295 WESTLAKE ACE HARDWARE OK-020 360.57; PAYMENT 2617 OKLA DEPT OF TRANSPORTATION 2831.96; SERVICE 2981 A T & T MOBILITY 268.63; SUPPLIES 1540 Cintas Corp 198.08; 2642 CINTAS CORPORATION NO 2 325.02; Utilities 2637 A T & T MOBILITY 287.44; 2841 A T & T MOBILITY 254.04; UTILITY 2635 O G & E 31.69; 2991 O G & E 158.80; Hwy-ST Commercial Drivers License Program 1860 CENTRAL TECHNOLOGY CENTER 4800.00; Fuel 3058 FLEET FUELS LLC 17645.05; LEGAL FEES 3110 LOEFFLER ALLEN & HAM 215.00; 3113 BELLAMY, ANGELIA 250.00; newspaper advertising 1433 BRISTOW NEWS 271.62; PARTS 2772 STANDARD AUTO PARTS 284.68; PARTS & SUPPLIES 171 ECONOMY SUPPLY CO 329.41; 274 AMERICAN WELDING SUPPLY INC 543.46; 306 BATTERY OUTFITTERS, INC 891.50; 1884 HARRIS STATION 33 LLC 59.95; 2612 STANDARD AUTO PARTS 924.18; 2628 CROW BURLINGAME COMPANY 101.13; 2657 WELDON PARTS-TULSA 677.46; REIMBURSEMENT 3188 PARRICK, LANE 109.99; ROAD MATERIAL 2508 THE QUAPAW COMPANY 23900.17; SIGNS 219 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 383.00; SUPPLIES 3112 O'REILLY AUTO PARTS 21.27; TIRES & REPAIRS 2638 Sellers Tire Inc 92.00; UNIFORMS 2683 GELLCO CLOTHING & SHOES INC 1154.97; Jail-ST CCJ MAINTENANCE 3202 WESTLAKE ACE HARDWARE OK-020 85.76; Ccj maintenance kitchen 3020 Hagar Restaurant Service 509.64; PUBLISH BID NOTICE 2448 SAPULPA DAILY HERALD 65.68; UTILITIES WATER 3209 CITY OF SAPULPA 3230.30; Juv Dent-ST CABLE 3114 DISH NETWORK 135.01; Tires 3128 BRISTOW TIRE & AUTO SERVICE 584.96; TRAINING REGISTRATION 3186 THE DEMAND PROJECT 298.00; Mental Health CONTRACT LABOR 27 CALVIN-KOCH, VICKI 1000.00; 28 DISTRICT ATTORNEYS COUNCIL #24 1000.00; 29 SMITH, LISA ANN 550.00; 30 Smith, Ed Jr 1650.00; 31 UNDERWOOD, CHRISSIE 1650.00; Planning/Zoning SUPPLIES 3122 MERRIFIELD OFFICE SUPPLIES 79.99; Resale AIR FRESHENERS 2032 SCENTS PLUS LLC 64.00; LEASE 1759 Quadient Leasing USA Inc 998.85; SEARCH ENGINE 2050 LEXISNEXIS RISK SOLUTIONS 240.00; Service Call 2934 WACOM SYSTEMS 25.00; RFD-ST BANK PAYMENT 3214 AMERICAN HERITAGE BANK 2743.14; EQUIPMENT 2529 SOS Fire Equipment LLC 396.83; 2942 SOS Fire Equipment LLC 1085.03; RM&P SUPPLIES 2539 MIDWEST PRINTING 380.00; Sheriff Funding Assistance CELL PHONE SERVICE 3197 A T & T MOBILITY 4150.23; Network Services 3116 COX BUSINESS 249.87; 3120 COX BUSINESS 2142.62; 3185 COX BUSINESS 1156.55; SH Svc Fee FOOD FOR INMATES 2389 BENCHMARK GOVERNMENT SOLUTIONS LLC 8325.90; Tax Refunds TAX CORRECTION 21 Legacy Collective LLC 234.00; 22 Legacy Collective LLC 551.00; 23 Legacy Collective LLC 469.00; 24 Legacy Collective LLC 469.00; 25 Legacy Collective LLC 469.00; 26 Legacy Collective LLC 258.00; 27 Legacy Collective LLC 515.00; 28 Legacy Collective LLC 234.00; 29 Executives Title & Escrow LLc 162.00; 30 Corelogic Refunds Dept 100.00; 31 Integrity Title And Closing Llc 162.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.) Jennifer Mortazavi, County Clerk stated we received a late bid for Bid#25- 6 Month Bridge and HWY and Professional Services from Cowboy Asphalt, received on December 09, 2024, at 1:35 p.m.
Item #7: Motion was made by Stephens and seconded by Whitehouse to accept Bid#25-8 Providing and Installing Two (2) Generators for the Creek County Health Department and pass one week until 12/23/24 to review. Bids submitted from Apex Electrical Solutions LLC, Generators Supercenter, and Nation Energy Source LLC. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made Stephens and seconded by Whitehouse to approve the application to apply for grant funding from the Oklahoma 911 Management Authority to partner with the Association of Public Safety Communications Officials to utilize their Intellicom software for dispatching, total amount proposed $29,826.84. Bret Bowling, Sheriff and Chris Leach, Chief Deputy spoke about the matching grant for standardizing the 911 system. This will assist with the CAD program and eliminate human error, by providing real time data. Whitehouse asked if the fire departments, then would need to purchase the same software, Bowling stated they would receive information via GeoSafe, if they are a participate. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Warner to sign an agreement with Tulsa County regarding road and bridge maintenance responsibilities for common boundaries for W. 61st St. S. and S. 33rd W. Ave in District #1 and #2 being W. 61st St. S. from Southwest Blvd west to the County line (S. 273rd W. Ave) and 33rd W. Ave from 111th St. S. south to County Line (W. 211th St. S.), for Creek County and 61st St. S. Southwest Blvd to 33rd W. Ave and 33rd W. Ave to 111th St. S. to 61st St. S., this does not include incorporated portions. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse for the Allocation of Beverage Tax to be distributed as follows: Bristow $3,841.69, Depew $371.69, Drumright $2,315.14, Kellyville $921.54, Kiefer $1,977.82, Lawrence Creek $109.43, Mannford $2,950.00, Mounds $842.86, Oilton $800.35, Sapulpa $19,831.55, Slick $136.56. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-176 surplussing a Helmer Refrigerator Model IL120 INV#MD621.18 Serial #2061739 for the Health Department and Resolution#2024-176A disposing of the same to be junked. Samanatha Givings, Health Department stated they may want to look at scrapping this item, as well. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-177 surplussing a 2021 Dell Inspiron Laptop INV#220-004L Serial #9B3FVC3 for Highway District #3 and Resolution#2024-177A disposing of the same to be junked. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motin was made by Stephens and seconded by Whitehouse to approve Utility Permit from FiberLink LLC per County Spec for fiber optic, by boring and trenching, size of line ¾", size of casing 1.5" to parallel W. Teel Rd starting at 13644 W. Teel Rd heading E. to 13572 W. Teel Rd of Section 9, T17N, R11E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Cimarron Telephone Company per County Specs for fiber by directional boring and trenching to cross and parallel W. 106th St. at S. 177th W. Ave, and W. Strauss Rd, and W. Ray Ln at S. 177th W. Ave of the N.W. corner of Section 24, T18N, R10E and W. Dickey Rd, N. Beverly Rd., and W. Quickel Dr. at S. 177th W. Ave, further described as the N.W corner of Section 24, T18N, R10E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Cimarron Telephone Company per County Spec for fiber by directional boring and trenching, size of line 72ct, size of casing 1.25", to cross and parallel W. 111th St. S. at S. 193rd RE. W. Ave, in the N.W. corner of Section 26, T18N, R10E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Cimarron Telephone Company per County Spec for fiber, by directional boring and trenching, to cross and parallel W. 91st S. at S. 177th W. Ave and E0690 Rd at S. 177th W. Ave of the S.W. corner of Section 19, T18N, R11E and the N.W. corner of Section 19, T18N, R11E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from Mid-America Pipeline per County Specs for pipeline, by excavation, size of line 26", to cross N 3620 Rd aka S. 513th W. Ave approximately 1.5 miles N. of W. 311th St. S., further described as Section 33, T15N, R7E in District #3. Whitehouse stated this has already been completed it was an emergency gas leak and it was completed per County Spec. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Mortazavi updated the Board with totals left to allocated, we have $159,080.54 in the 6.1 category and we are off by $7,704.50 in the other category between my tracking and the computer, the amount not confirmed is $221,390.14, this could adjust upward $7,704.50. (1) Motion was made by Stephens and seconded by Whitehouse to approve the Use of ARPA for gravel for all three districts and transfer $55,000.00 to District #2, plus remaining amount of $14,557.90, $55,0000.00 to District #3, plus $5,411.13 of his remaining balance and approve the use of $7,730.80, to purchase a 9' tinhorn, Project#1566-6.1-4300-4110(P) and $49,080.54 to District #1, to be used on gravel. Jason Dobson, Olive Fire Department spoke to the Board about a request submitted for use of ARPA Funds. There was discussion of the process, time to research request, and recommend changes, if needed. Stephens stated Jana Thomas, Purchasing Agent has done a great job at researching and making sure we are within the guidelines. She has been busy the last two weeks with county bids, but we still have two weeks to encumber something and time for her to complete research. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (2) No road and Bridge projects at this time.
Public Comment: (1) Stephens welcomed Janice DeRamus back to the meeting, we are glad to see you. (2) Whitehouse reminded everyone that the Wreath Ceremony is tonight at 5:30 p.m. at the Courthouse.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:58 a.m. to adjourn and meet again 12-23-24. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.