2024-8-5 Meeting Minutes
August 05, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 05, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of July 29, 2024 and approve correction of 7/1/24 minutes removing Transfer $20,000.00 from 1209-1-1000-1130 Pt-Preservation County Clerk FY2023-2024 to 1209-1-1000-1130 Pt-Preservation County Clerk FY2025. Mortazavi stated are submitting a new transfer today with correct amount. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Monthly Appropriations; July Monthly Reports from County Clerk, Court Clerk, District Attorney, and Treasurer; Transfer $21,386.61 from 1204-1-1600-2005 Rev Fee Assessor FY2023-2024 to 1204-1-1600-2005 Rev Fee Assessor FY2025; $18,753.84 from 1209-1-1000-1130 Pt-Preservation County Clerk FY2023-2024 to 1209-1-1000-1130 Pt-Preservation County Clerk FY2025; $168,074.30 from 1566-1-4200-4110 ARPA 2021-D2 Commissioners FY2023-2024 to 1566-1-4200-4110 ARPA 2021-D2 Commissioners FY2025; $29,346.27 from 1102-6-4300-1110 Salaries HWY-D3 FY2024-2025 to 1102-6-4300-1320 Travel HWY-D3 $1,000.00, 1102-6-4300-2005 M&O HWY-D3 $13,346.27 and 1102-6-4300-4110 Capital Outlay HWY-D3 $15,000.00 FY2025; Contracts with PikePass for the Assessor and Quadient Leasing with the Commissioners FY2024-2025; Blanket Purchase Orders #1110 - 1139; Purchase Orders # 2023-2024 General REPAIR 6090 HUDSON PLUMBING HEATING AIR CONDITIONING INC 5200.00; SERVICE 5818 Quadient Leasing USA Inc 507.99; Supplies 6365 XEROX CORP 608.00; SUPPLIES AND SERVICE 6382 Elder Water Consulting Inc 165.00; Utilities 6241 COX BUSINESS 1198.37; Highway SUPPLIES 6324 Capital One 457.84; UNIFORMS 5923 SHARPES DEPARTMENT STORE 150.00; Hwy-ST PARTS & SUPPLIES 2781 DRUMRIGHT AUTO SUPPLY 36.90; SH Svc Fee CCSO VEHICLE REPAIRS 6591 I CARE AUTO GLASS & PARTS 2145.69; MEDICAL SERVICES/JAIL 5507 Turn Key Health Clinics LLC 2227.82; 2024-2025 911 Phone Utilities 1022 A T & T 1707.94; 1040 CIMARRON TELEPHONE COMPANY 192.06; UTILITY 1059 A T & T 48.40; ARPA 2021 PROFESSIONAL SERVICES 429 Turn Key Health Clinics LLC 37054.41; CBRI Parts & Supplies 786 UNIVERSAL DOOR INC 2800.00; Crt Payroll WORK COMP PREMIUM 1050 CREEK COUNTY COMMISSIONERS 137.65; General BOCC MINUTES 488 SAPULPA DAILY HERALD 92.51; BOTTLED WATER 70 CULLIGAN OF TULSA 31.50; CCSO VEHICLE REPAIRS 768 I CARE AUTO GLASS & PARTS 6872.95; CYLINDER RENTAL 1092 Lampton Welding Supply 84.95; EQUIP/FEES 1028 CINTAS CORPORATION NO 2 15.00; EQUIPMENT 934 Amazon Capital Services 490.00; 937 MERRIFIELD OFFICE SUPPLIES 1139.98; JANITORIAL 73 Trout, Darrel 240.00; 496 M W PROKLEAN OF OKLAHOMA 240.00; LANDSCAPING SERV 24 THREE AMIGOS LAWN AND LAND SERVICES LLC 625.00; Maintenance 428 CINTAS CORPORATION NO 2 15.00; MEMBERSHIP DUES 1069 INCOG 6237.50; Network Services 1089 COX BUSINESS 247.30; POSTAGE 1073 U S POSTMASTER 146.00; Professional Service 582 Dirt Road Data 900.00; PROFESSIONAL SERVICES 1068 INCOG 6214.00; PUBLICATION 400 SAPULPA DAILY HERALD 46.24; Rent 498 GOOD SHEPHERD EPISCOPAL CHURCH 75.00; RENTAL 4 Lampton Welding Supply 27.79; SERVICE 59 PATRIOT SECURITY SYSTEMS INC 16.00; 67 COX BUSINESS 378.63; 97 COX BUSINESS 37.88; 1035 DISTRICT ATTORNEYS COUNCIL #24 17500.00; SUPPLIES 38 CINTAS CORPORATION NO 2 121.69; Surveillance System 41 GUARDIAN ALLIANCE TECHNOLOGIES INC 80.00; TOW CHARGE 962 A & W TOWING INC 242.73; Training 972 CREEK COUNTY ELECTION BOARD 450.24; TRASH SERVICE 47 A-1 REFUSE 40.00; UNIFORM & ACCESSORIES 790 SPIRIT HEADS LLC 32.00; 816 G T DISTRIBUTORS 81.09; Utilities 1058 COX BUSINESS 115.64; 1066 O N G 69.91; 1067 COX BUSINESS 324.45; 1074 O G & E 8349.72; 1084 ONE NET 470.00; 1085 ONE NET 640.00; UTILITIES 64 O G & E 345.71; 1043 O G & E 2026.29; UTILITIES ELECTRIC SERVICE 1075 O G & E 1406.78; UTILITY 1023 Waste Management Of Tulsa 203.29; 1027 Waste Management Of Tulsa 356.56; 1064 COX BUSINESS 37.88; VEHICLE PARTS 9 ADVANCED AUTO PARTS 168.83; WORK COMP PREMIUM 950 CREEK COUNTY COMMISSIONERS 107.59; Health Repair 441 A & M ELECTRIC INC 900.56; SERVICE 731 HOMETOWN JANITORIAL SERVICES 1450.00; SUPPLIES 576 MERRIFIELD OFFICE SUPPLIES 149.96; 728 SENSORYEDGE 1439.85; 958 MERRIFIELD OFFICE SUPPLIES 434.04; 1032 Amazon Capital Services 38.59; TRAVEL 478 DAVIS, SHERRIE D. 198.59; 487 Talley, Robert 206.23; 494 Kelly Amanda 58.96; 513 TATE, DEBBIE 219.49; 528 SMITH, BETH 61.64; 548 Kayla McElroy 61.64; 601 ALFORD, ALMETRICE 93.80; 1065 MCFARLAND, MARCELLA 30.82; Utilities 470 CITY OF SAPULPA 151.69; 472 Waste Management Of Tulsa 147.63; 482 O G & E 1556.47; Highway LEASE/PURCHASE 192 Armstrong Bank 3010.39; MONITOR AGREEMENT 130 PATRIOT SECURITY SYSTEMS INC 720.00; PARTS & SUPPLIES 303 CROW BURLINGAME CO. 853.33; 942 PREMIER TRUCK GROUP 56.14; Reimbursement 941 SMITH, KAREN 14.60; SERVICE 139 PATRIOT SECURITY SYSTEMS INC 300.00; SERVICE CONTRACT 272 ATLINK SERVICES LLC 324.95; Utilities 238 DRUMRIGHT UTILITIES 69.56; WATER BILL 244 CREEK CO RURAL WATER D#2 472.22; Hwy-ST OIL, HYD FLUID & GREASE 929 Petrochoice Dynamo LLC 2430.00; SIGNS 219 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 76.00; vegetation management 757 SHUTERRA, LLC 11498.00; Jail-ST AIR CONDITIONER 1081 AIRCO SERVICE INC 1902.09; Alarms 414 FIRETROL 1000.00; CCJ PLUMBING SERVICES 960 ASPEN PLUMBING LLC 1164.38; 1031 ASPEN PLUMBING LLC 135.00; EQUIPMENT LEASE 1091 BRADY INDUSTRIES OF KANSAS LLC 169.95; TRASH SERVICE 1034 Waste Management Of Tulsa 781.29; UNIFORM & ACCESSORIES 788 BAYSINGERS UNIFORMS AND EQUIPMENT 316.20; Juv Dent-ST CCSO VEHICLE REPAIRS 924 BRISTOW TIRE & AUTO SERVICE 122.12; FOOD 230 SYSCO FOODS 1798.17; JUVENILE DETENTION 920 AIRCO SERVICE INC 433.75; LIGHT BULBS 817 Lighting Inc 68.55; TRAINING REGISTRATION 705 TULSA TECH 175.00; 754 TULSA TECH 125.00; Law Library LAW LIBRARY SALARY 2 BOWER, LAURA 300.00; 3 BOWER, LAURA 300.00; 4 BOWER, LAURA 300.00; 5 BOWER, LAURA 300.00; Mental Health CONTRACT LABOR 1 CALVIN-KOCH, VICKI 1000.00; 2 DISTRICT ATTORNEYS COUNCIL #24 1000.00; 3 SMITH, LISA ANN 550.00; 4 Smith, Ed Jr 1650.00; 5 UNDERWOOD, CHRISSIE 1650.00; ML Fee POSTAGE 1047 QUADIENT FINANCE USA INC 500.00; Planning/Zoning POSTAGE 119 QUADIENT FINANCE USA INC 500.00; Resale IT Support 312 TM CONSULTING INC 1635.00; JANITORIAL 323 Gster Cleaning 600.00; SH Svc Fee MEDICAL SERVICES/JAIL 1025 Turn Key Health Clinics LLC 33239.89; TRASH SERVICE 1090 AMERICAN WASTE CONTROL INC 93.00;. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-125 Rezoning CCZ-2143-Select Designs per recommendations of CCPC. Rezoning from Agricultural District to Light Residential District for a proposed single-family subdivision consisting of 24.51 acres more or less and 19 lots. Murray stated applicant will meet all requirements of Light Residential. There have been several concerns from neighbors about traffic safety, downstream runoff, and flooding issues. Applicant is present. The CCPC recommended approval on 6-18/24, along with the Planning Office. Several neighbors addressed the Board with concerns. Jack Long spoke about concerns with the downstream flooding impact that the development would have on his property, as well as some neighbors. The drainage basins were discussed and the concern with them not be effective during a flood. Long presented the Board with a letter from FEMA about the Hydrology report and if there was a flood the proposed retention (compensatory storage) area would be under water, unless they built above the flood level. We all have concerns with holding the builder accountable and making sure they are not taking short cuts that will impact the surrounding neighbors. With this being built in the county and not having the oversight that it would within a town/city we have concerns. Stephens stated that the builder and engineer has worked diligently on making sure they are not creating any additional issues. They do not have to make sure it prevents or stops; they just have to make sure it is not creating additional issues downstream. They have gone above and beyond so far with the septic tank; I am confident they will follow through and do the right things. Floodplain has reviewed the preliminary plat and signed off on it. They will still need final approval on the plat, this just gets them started, the can still fine tune additional issues before the final plat is approved. The Engineer has been involved in the detention areas as well. Stephens spoke about helping replace culverts on 49th to help with the water flow and we are will continue to look at some issues we can fix. Long asked that the Board hold the builder accountable, the county has had to rebuild as well as some of us with not having the builders do the right thing first. Warner addressed the growth that is happening in our county and in Kiefer, I would like to make sure that this will not harm the residents from this project, as well. Melanie Whitesell read a letter addressing her concerns with traffic safety, flooding and her farming/ranch community and the impact it could have on their livelihood. Stephens address speed limit control, working with Kiefer Public School on their next potential development and the impact it could have in the area. Jeremy Whitman addressed concern with sewage runoff into Childer's Creek. There are a lot of children that are in that creek daily and I do not want it to be affected by the development. There was continued discussion of how the developer will get 19 proposed homes on the 24.51 acres with portions that is not unusable, has a pond, detention area and streets and still have an acre for each home. Dean Nunley, Developer addressed the Board and some of the statements that have been made by residents. I plan to build my home, as well as my daughter's home within the subdivision so I do want to make sure that everything is done correctly. It would not only affect my property but others within the addition. We have made adjustments that the county has required, neighbors and what the engineers have recommended. We want this subdivision to increase values in the area not decrease so we are going to make sure it is all done correctly. We have met all requirements for the detention area. Carl Prescott, Floodplain has signed off on the proposed plan and stated it will be better that what it currently has in place. We have had community meeting at the Event Center in Kiefer, were some of the residents came and spoke about concerns and we presented our proposal. Warner stated that the neighbors have addressed concerns with non-communication of the project and have not been to any meetings. I would like to request an additional meeting with all residents before the Preliminary Plat is approved. Stephens stated he was aware of the meeting, but did not attend. I do think that another meeting would be beneficial for all parties to have before the Final Plat is submitted. Erin Hale, Engineer by Designs spoke briefly to the Board with the proposed compensatory storage area and how it would work. This is a viable design accepted by FEMA. We have had the county review and they have approved the proposed drainage. We want this to be done correct, my license is on the line as well with this project. Whitehouse asked Hale if they have considered a drip irrigation to help ease the neighbor's concern with the surface system. Hale stated they have not just so far looked at the aerobic system and had engineer's help with the best use. Stephens asked Nunley if he would be open to another Community meeting with all neighbors before the Final Plat is approved. Nunley stated they would be open to the meeting. Stephens stated he will attend and encourage all others to attend as well. Stephens stated this agenda item is only for the rezoning, we have gotten a little off topic and started addressing concerns that go with the next item, but I feel that both items go together. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-126 approving Preliminary Plat CCPP-2024-02 Childers Creek-Select Designs with the recommendation of another Community Meeting with all residents before the Final Plat process and recommendations of CCPC. Stephens stated again a lot of the concerns have been addressed in the above item. Vote as follows: Stephens- Aye, Warner - No, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to pass until further information is received on discussion and possible action to consider signing contracts for services individually between Creek County and the following agencies for the FY2024 Opioid Abatement Grant Award: a. Family and Children's Services; b. LifeGate Freedom Recovery Ministries; c. Human Skills & Resources, Inc.; d. CREOKS Mental Health Services; e. Youth Services of Creek County. Stephens stated we have not been able to get all information on the county side together to move forward this week. Stephens stated he still needs to meet with Andrew Goforth, Assistant District Attorney on a Policy and Procedure for the County on reporting, accounts, the review of the contracts. Mortazavi stated I have been working the State Auditor and OSU County Training on the Account. They have an account setup for the County to only contract with one entity, this will not work as we have five. Hopefully, they will get back to us this week. Also, CREOKS has sent over a claim that has eased my mind on the entities signing off that services have been rendered. Also, they have sent over the Requesting Officers, except for Human Skill & Resources, as the gentleman was on vacation last week. Stephens explained this is all new for the county and we want to get it right the first time. We will let you know when this will be on the agenda to proceed. Nick McMillan, thanked the Board for their efforts in assisting with the grant. It is all new for all of us and we appreciate your time. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign contract with the State of Oklahoma Mental Health and Substance Abuse Services for development and implementation of certain evidence-based programs through the "County Community Safety Investment Fund", in the amount of $228,853.00. Mortazavi stated that we have spoken to the Auditor's Office, this will be monies that the county will oversee and issue payment to the Vendor TurnKey. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-127 creating a grant account for the County Community Safety Investment Fund account 1253-3-0400-1110. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Waner and seconded by Whitehouse to sign agreement between the Creek County Ambulance Service and Creek County for ambulance service at the Creek County Fairgrounds on September 19th and 20th, 2024 at zero cost. Tina Trout, Fairgrounds stated she has received a letter from Jory Stanley, with Creek County Ambulance that there will be no cost assessed for services. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner and seconded by Whitehouse to sign contract with Lexipol and Creek County for online training courses, in the amount of $5,890.00 per year, to be paid from 0001-1-2000-2005/R2, for 200 users. Stephens stated that this is the online training that was offered by ACCO, the Sheriff's Office utilizes these training courses a lot for the jail and juvenile detention centers and I would like to have District #1 participate as well. We have received two quotes one for 150 users and one for 200 just incase all highway departments would like to start utilizing training courses. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-128 directing the Creek County Treasurer to credit the Creek County Sheriff Capital Outlay Account 0001-2-0400-4110/B3 with a check from ACCO in the amount of $8,033.27 as reimbursement for hail damages to a sheriff vehicle due to a storm, which occurred on 6/9/2024, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office and noting the Scribner's error on the agenda stating 5/21/24. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-129 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 0001-1-2000-2005/R2 with funds from East Central Electric Cooperative in the amount of $74.22, as credit for capital credits generated when East Central Electric Cooperative revenue exceeds costs, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from ONE Gas Inc. per County Specs for natural gas pipeline by boring, size of line 12", to parallel S. 81st W. Ave approximately .79 miles N. of I-44 & SH 364, further described as 350' N. of the N.W. corner of Section 18, T18N, R12E in District #3. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from Quality Machining per County Specs for driveway approach, by curb removal and pour concrete approach, at 2400 S. Industrial Rd Sapulpa in District #3. Vote as follows: Stephens- Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update at this time. (1) Motion was made by Stephens and seconded by Whitehouse to approve the use of ARPA Funds for Phase II of Lone Star Rd one mile approximately 550 LF in the amount of $126, 148.80, ARPA D1 account will pay $96,159.10 and the remaining $29,989.70 will be paid from highway funds in District #1, Project#1566-6.1-4100-4110(G). Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (2) Motion was made by Warner and seconded by Whitehouse to approve the use of ARPA Funds for S. 369th W. Ave approximately 10,800 LF X 20 LF x 1.5" starting at HWY 33 working north approximately to 91st in the amount of $225,368.00 in District #2, Project#1566-6.1-4200-4110(M). Warner stated he would like to cancel the Woodlands previous project and replace with this one. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye
Public Comment: Mortazavi announced the Counties Budget Hearing will be Thursday, September 8th and Friday September 9th. We fully anticipate only utilizing the 8th.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:33 a.m. to adjourn and meet again 8-12-24. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye