2024-12-23 Meeting Minutes
December 23, 2024
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, December 23, 2024 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:01 a.m. by Chairman, Stephens. Roll Call Stephens present, Warner present, Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation led by Whitehouse.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of December 16, 2024. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Blanket Purchase Orders #3384 - 3418 and Purchase Orders #2023-2024 Tax Refunds TAX CORRECTION 134 Lea Brown 19.00; 2024-2025 911 Phone FEES 276 OKLA DEPT OF PUBLIC SAFETY 665.00; Assr Rev Fee UNIFORM 3076 Isabellas Collections 236.80; CBRI MATERIAL 2986 ANCHOR STONE COMPANY 13572.29; Court Clerk Preservation Fund SOFTWARE 2 BUSINESS IMAGING SYSTEMS INC 1820.11; Drug Court DRUG COURT ADMIN SERVICES 12 HUMAN SKILLS & RESOURCES INC 7520.83; 13 HUMAN SKILLS & RESOURCES INC 7520.83; 16 HUMAN SKILLS & RESOURCES INC 7520.83; Drug Court Misdemeanor 9 HUMAN SKILLS & RESOURCES INC 7500.00; 10 HUMAN SKILLS & RESOURCES INC 7500.00; 18 HUMAN SKILLS & RESOURCES INC 7500.00; Emergency Mgmt 3304 JOHN DEERE FINANCIAL 134.99; General AIR FRESHENERS 3039 Simply Scentsational 192.00; BOCC MINUTES 3285 SAPULPA DAILY HERALD 338.70; CCSO VEHICLE REPAIRS 2618 Midtown Auto & Diesel Repair Inc 115.73; CELL PHONE ACCESSORIES 3206 Amazon Capital Services 189.99; CONTRACT SERVICES 2208 OSU CO-OP EXT SERVICE 13333.33; Dog food 18 FARMERS FEED 52.25; EMPLOYEE ASSISTANCE PROG 3289 COMMUNITYCARE EAP 172.70; EQUIP/FEES 2024 CINTAS CORPORATION NO 2 15.00; EQUIPMENT 2881 DANA SAFETY SUPPLY INC 840.00; 3077 AF3 TECHNICAL SOLUTIONS 2177.22; IT Support 29 CASTLECOM LLC 2047.30; K-9 CARE 1735 K9 UNLIMITED 5600.00; 3283 K9 UNLIMITED 1400.00; Law Books & Services 1778 THOMSON-WEST 446.67; 1780 THOMSON-WEST 2492.15; Maintenance 2814 CINTAS CORPORATION NO 2 15.00; MEMBERSHIP DUES 3297 Okla Sheriffs Assoc 1800.00; OFFICE SUPPLIES 3210 MERRIFIELD OFFICE SUPPLIES 137.96; POSTAGE 2749 QUADIENT FINANCE USA INC 500.00; Professional Service 2748 Dirt Road Data 3627.00; PUBLICATION 3226 SAPULPA DAILY HERALD 20.00; Rent 3211 CREEK CO HOME FINANCE AUTH 2100.00; SERVICE 2054 AMERICAN WASTE CONTROL INC 215.06; 2074 U S Cellular 75.60; 2381 A T & T 26.93; SUBSCRIPTION 3241 SAPULPA DAILY HERALD 99.99; Supplies 2069 JOHN DEERE FINANCIAL 27.64; SUPPLIES 2832 CINTAS CORPORATION NO 2 106.72; SUPPLIES AND SERVICE 2863 Elder Water Consulting Inc 165.00; TIRE REPAIRS 2517 BRISTOW TIRE & AUTO SERVICE 50.60; Tires 3124 BRISTOW TIRE & AUTO SERVICE 584.96; 3217 BRISTOW TIRE & AUTO SERVICE 584.96; UNIFORM & ACCESSORIES 2734 DANA SAFETY SUPPLY INC 279.72; Utilities 3212 CITY OF SAPULPA 137.40; UTILITY 2953 A T & T MOBILITY 189.73; 2967 A T & T MOBILITY 82.50; 3205 EAST CENTRAL ELECTRIC COOP 358.00; 3208 EAST CENTRAL ELECTRIC COOP 429.00; 3215 Symmetry Energy Solutions LLC 88.16; VEHICLE PARTS 9 ADVANCED AUTO PARTS 6.71; Vehicle Upfit 3125 TRIKNTRUX 720.00; Health HANDYMAN SERVICES 637 MARK CROMWELL 425.00; LAWN CARE 2514 MARK CROMWELL 150.00; MEDICAL SERVICE 621 ST JOHN SAPULPA 100.00; Salary/Benefits 1111 Okla State Dept Of Health 61343.49; SHREDDER 546 THE MEADOWS CENTER FOR OPPORTUNITY INC 45.00; SUPPLIES 2518 Amazon Capital Services 510.19; Highway EMPLOYEE ASSISTANCE PROG 3291 COMMUNITYCARE EAP 60.50; Fuel 3182 FLEET FUELS LLC 6544.67; Gravel 2985 ANCHOR STONE COMPANY 9747.36; HAULING 2989 BANKS & SON TRUCKING 14011.90; PAINT 3303 SHERWIN WILLIAMS 661.80; PARTS AND LABOR 2788 MAGNETO & DIESEL INJECTOR SERVICE INC 4948.34; PARTS AND REPAIR 3143 TULSA AUTO SPRING CO INC 2815.65; PARTS & SUPPLIES 2859 Amazon Capital Services 111.08; PARTS/SUPPLIES 248 WHITE STAR 127.67; Reimbursement 3364 Thompson, Jared 149.99; SERVICE CONTRACT 2519 EMCO TERMITE & PEST CONTROL INC 70.00; SIR TEST 2955 TotalSIR 36.50; SUPPLIES 2523 CINTAS CORPORATION NO 2 7.15; 2619 Cintas Corp 172.36; 3367 CINTAS CORPORATION NO 2 305.95; TESTING 2177 TotalSIR 36.50; 3081 GLOBAL 7 TESTING SOLUTIONS OKLAHOMA, LLC 90.00; Utilities 2521 O G & E 449.87; 2522 O G & E 168.99; UTILITY 2947 A T & T 294.25; 2969 O G & E 79.50; 2982 O N G 254.64; 2994 A T & T MOBILITY 59.27; Hwy-ST Labor & Equipment 278 Tls Group Inc 7.80; REPAIRS/LABOR/PARTS 3109 Advantage Plumbing Heating And Cooling 224.00; UNIFORMS 2926 A[1]AFFORDABLE DESIGN 132.00; Utilities 2821 O G & E 631.97; Jail-ST CCJ VEHICLE REPAIRS 2653 Midtown Auto & Diesel Repair Inc 142.63; CPR TRAINING 2874 CENTRAL TECHNOLOGY CENTER 779.00; DOOR MAINTENANCE 3032 GRAINGER INC 756.54; FAN 2577 AIRCO SERVICE INC 2530.94; IT Support 231 CASTLECOM LLC 2047.29; JAIL CLEANING SUPPLIES 3184 BRADY INDUSTRIES OF KANSAS LLC 1790.74; Maintenance 3066 GRAINGER INC 237.00; NATURAL GAS 3216 Symmetry Energy Solutions LLC 608.35; PAINT 3287 WESTLAKE ACE HARDWARE OK-020 879.64; polygraph 3086 Raines Polygraph Services 450.00; TOOLS 3028 GRAINGER INC 452.54; TRANSPORTS/INMATES 3129 VISA/AMERICAN HERITAGE BANK 164.71; UNIFORM & ACCESSORIES 2732 DANA SAFETY SUPPLY INC 553.57; UTILITIES ELECTRIC SERVICE 3284 O G & E 32.90; 3292 O G & E 101.58; 3294 O G & E 3422.86; VEHICLE PARTS 212 ADVANCED AUTO PARTS 74.11; Juv Dent-ST IT Support 207 CASTLECOM LLC 2047.30; JUVENILE DETENTION 3085 BOB BARKER CO INC 325.88; TIRE REPAIRS 175 BRISTOW TIRE & AUTO SERVICE 102.79; UTILITIES ELECTRIC SERVICE 3308 O G & E 625.05; Planning/Zoning SUPPLIES 3050 MERRIFIELD OFFICE SUPPLIES 20.66; Resale Parts & Labor 3181 WACOM SYSTEMS 199.00; PRINTING 1945 PEREGRINE CORP 6406.56; Supplies 3198 MERRIFIELD OFFICE SUPPLIES 7.46; TEMPORARY EMPLOYEE 2759 DYNAMIC RECRUITING SPECIALIST 870.00; 2760 DYNAMIC RECRUITING SPECIALIST 870.00; 2761 DYNAMIC RECRUITING SPECIALIST 870.00; 2762 DYNAMIC RECRUITING SPECIALIST 870.00; RFD-ST EQUIPMENT 2941 SOS Fire Equipment LLC 214.27; Sheriff Funding Assistance Network Services 3288 COX BUSINESS 1791.20; SH Svc Fee AMMUNITION 2676 PRECISION DELTA CORP 3614.57; FOOD FOR INMATES 2389 BENCHMARK GOVERNMENT SOLUTIONS LLC 8244.12; Tax Refunds TAX CORRECTION 32 Executives Title & Escrow LLc 161.00; 33 Spiritbank 24.00; 34 Dalton Weaver 666.00. Stephens discussed a blanket for Bristow VFD repair to a truck that weighs more than 10,000 pounds and estimate exceeds $30,000.00. The estimate is $39,060.83 to Conrad Fire, this is a sole source vendor due to the exclusive sales and service Provider in Oklahoma. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)
Item #7: Motion was made by Whitehouse and seconded by Stephens to sign Resolution#2024-178 rezoning request CCZ-2155-Seventh Day LLC per recommendations of CCPC. Rezoning from Agricultural District to Industrial District to extend industrial use for business. Tract will contain 8.92 acres more or less and will meet all requirements of Industrial. Tract is surrounded by Industrial, Commercial and Agricultural Districts. Applicant will be purchasing this tract and tying it to the other owned tract. There have been some concerns with appearance, noise, and operating hours. The CCPC recommended approval on 12/17/24, along with the Planning Office. Applicant present. The Board asked if there was anyone that would like to speak on this item. Christy Anderson and Gary Box both residents next to the proposed rezone voiced concerns with the hours and days of operation, closed fencing requirements, buffer distance, and the concern of property values dropping. Stephens stated that all regulations can be found in the Planning and Zoning Regulations. There are no restricted hours of operation in the regulations, and I would hate to single one business out, when there are others in the same area with no restrictions. This property is state highway accessible and industrial and commercial is coming into this area. I have had conversations with the applicant with the concerns and they seemed open to the concerns. Stephens stated in order for this Board to be fair across the board, I do not feel right to place a restriction on this business when others do not have one either. Stephens explained the avenue if a complaint needed to be filed with the county and what that process looks like. Property located at 6972 S. HWY 97 Sapulpa, OK 74066.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-179 rezoning request CCZ-2156 and lot split CCLS 3013-Dustin Lousch per recommendations of CCPC. Rezoning from Agricultural District to Light Residential District to allow lot split. Tract 1 will contain 1 acre more or less and meet all requirements of Light Residential. Tract 2 will contain 9.0 acres and meet all requirements of Agricultural District. Tract is surrounded by Agricultural District. There was one concern that this was going to be a subdivision, but after finding out this is only two dwellings, they were fine with the split. The CCPC recommended approval on 12/17/24, along with the Planning Office. Applicant present. Property located at 9420 Postoak Road Sapulpa, OK 74066.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-180 rezoning request CCZ-2157 and lot split CCLS-3014-Shawn Williams per recommendations of CCPC. Rezoning from Agricultural District to Light Residential District to allow lot split. Tract 1 will contain .57 acres more or less and meet all requirements of Light Residential District. Tract 2 will contain 4.1 acres more or less and meet all requirements of Agricultural District. Tracts are surrounded by Agricultural and Residential Manufactured Homes District. The CCPC recommended approval on 12/17/24, along with the Planning Office. Applicant present. Property located 7501 S. 58th St. S. Tulsa, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-181 removing Ryan Parnell and replacing with Rhoda Thompson for the Creek County Planning Commission seat for District #1. Stephens stated Parnell asked to step down and be replaced. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2024-182 surplussing 6 Chandeliers from the Collins Building Ballroom for the Commissioners to be donated. Stephens stated that we have had the Sapulpa and Bristow Museum reach out wanting to see if they could get the county to donate a couple to each museum. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2024-182A donating 3 chandeliers from the Collins Building Ballroom to the Bristow Historical Museum. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2024-182A donating 3 chandeliers from the Collins Building Ballroom to the Sapulpa Historical Museum. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Warner to pass discussion and possible action to award sealed Bid#25-8 Installing Two (2) Generators for the Creek County Health Department one week until December 30, 2024. Mortazavi stated that we have a correction in the minutes of a bidder that bid this project last week. When opened it was stated that the vendor was Generator's Spectacular, but it was Generator's Supercenter. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to Accept and open Bid#25-9 Exterior Block Repair to the Creek County Courthouse and pass for one week to review until December 30, 2024. Bids submitted by Western Specialty Contractors, VOY Construction, and Mid Centennial Restoration. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-183 surplussing a Central File Mahogany Desk INV#SL115 for the Election Board and Resolution#2024-183A disposing of the same to be junked. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Whitehouse and seconded by Stephens to sign Resolution#2024-184 surplussing a HP Office Jet Pro 9015 All-in-one printer INV#CARES193-221-002P Serial #Tho9C780HB for District #3 and Resolution#2024-184A disposing of the same to be donated to Gypsy Public Schools. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2024-185 calling for annual Fair Board Election pursuant to 2 O.S. § 15-61 et sec. with a filing period of January 20th - 24th, 2025 and election to be held on February 8th, 2025. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #19: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2024-186 directing the Creek County Treasurer to credit the Creek County District #3 Highway-ST Maintenance and Operations 1313-6-8042-2005/HTX2-2 fund with a check in the amount of $3,433.07, as reimbursement for partial tuition fees for Garrett McCrackin to train for a CDL license, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #20: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. No update at this time. (1) Motion was made by Warner and seconded by Whitehouse to approve the Use of ARPA funds for a new Cab and Chassis Ford F-450 from Confidence Ford of Norman aka SBC RHC F NORM LP, in the amount of $57,443.60, for Olive Volunteer Fire Department and approving transfer $57,443.60 from 1566-1-2000-1110 ARPA 2021 Salary Commissioners FY2024-2025 to 1566-1-2000-4110 ARPA Capital Outlay Commissioners FY2025. Project#1566-8.11-8210-4110. Jason Dobson, Olive Fire Department spoke briefly to the Board, we request to purchase a new cab and chassis for a quick attack wildland fire apparatus to add to our fleet. This would help us respond to imminent threat of wildfires under the Expenditure Category 8.11. Dobson briefly spoke of the 2012 wildfire that burned 68,983 acres and 300 structures. This truck would not only be used for Olive residents, but for the State and County for mutual aid agreements. Creek County has a 94% change of a wildfire and a Southern Wildfire Risk Assessment that indicates a significant wildfire potential hazard. This could help protect against substantial damage, injury, or imminent death to civilians and property. We will be purchasing a flat bed with other financing to go along with this combat. This would be a cost of $22,000.00, that we would utilize our own funds or grant. Warner applauded Dobson on his efforts in getting grants for his fire department. The Board verified with Jana Thomas, Purchasing Agent that the Expenditure Category is correct and that the vendor is registered, along the Olive Fire Department. Thomas stated yes, we are good, if the Board approves. The vendor knows this must be approved and completed by the end of December. Dobson and the Board thanked Jana Thomas for all of her efforts in getting this verified and before the Board for approval. You are appreciated, we do not tell you enough on how good of a job you do. Thomas stated it is a group effort and thanked everyone involved in the ARPA process. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. (2) Motion was made by Stephens and seconded by Whitehouse to approve Blanket Purchase Orders for APAC Central Inc for District #1, in the amount of $49,080.54, District #2, in the amount of $69,557.90, and District #3, in the amount of $68,141.13 and canceling Purchase Order #3286, to Dub Ross for pipe/Tin horn, in the amount of $7,770.80, as they are not registered in SAMS.Gov. APAC Central is the only qualified bidder, with active SAMS.Gov that has reduced bid submitted and waved the fuel surcharge, for this purchase of gravel. Project#1566-6.1-4100-4110(H), 1566-6.1-4100-4110(M), and 1566-6.1-4300-4110(P). Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:52 a.m. to adjourn and meet again 12-30-24. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.